Questions about
travel policies?
Please call
928-523-4357
or email
ask-fas@nau.edu
This page is part of the
Financial Management
Policy Manual
Download the travel
policies in a single,
searchable document
Recent travel policy
changes or clarifications
Use the feedback form to provide input about a policy document or this library
Financial Management
Travel Policies
Northern Arizona University’s travel policies are set forth below. These policies will remain in their current form and will not be translated to the new University Policy format.
Section 500. Introduction and Definitions
Section 510. Responsibilities in the Travel Process
- 510-01 Department Leadership
- 510-02 Travel Specialist
- 510-03 Justification for Exception to Policy Signer
- 510-04 Traveler
- 510-05 Comptroller’s Office
Section 515. General
- 515-01 Reimbursement of Travel Expenses
- 515-02 Substantiation of Travel Expenses
- 515-03 Funding Sources
- 515-04 Processing of Travel Expenses
- 515-05 Efficient and Cost Effective Travel Practices
- 515-06 Annual Travel Certification
- 515-07 Personal Expenses
- 515-08 Non-State Sponsored Payments
Section 520. Travel Policy Exceptions
- 520-01 Exceptions to University Travel Policy
- 520-02 Exception to Policy Signers
- 520-03 Justification of Exception
- 520-04 Blanket Letter of Exception
Section 525. Ground Transportation
- 525-01 General Requirements for Transportation Expenses
- 525-02 General Requirements for Travel via Automobile
- 525-03 Use of NAU Fleet Vehicles
- 525-04 Use of a Personal Motor Vehicle
- 525-05 Mileage
- 525-06 Rental Cars
- 525-07 Parking
- 525-08 Shuttle Transportation
Section 530. Air Transportation
- 530-01 General Requirements for Transportation Expenses
- 530-02 Commercial Airline
- 530-03 Airline Travel Under Federal Grants
- 530-04 Chartered Flights
- 530-05 Privately Owned Aircraft
Section 535. Lodging
- 535-01 General Lodging Policy
- 535-02 Telephone and Communication Expenses
- 535-03 Designated Lodging for an Event
- 535-04 Shared Lodging
- 535-05 Shared Lodging Computations
Section 540. Meals
- 540-01 General Requirements for Meal and Incidental Expenses Reimbursement
- 540-02 Meals Involving Overnight Stays
- 540-03 Provided Meals
- 540-04 Special Dietary Needs
- 540-05 Daily Meal Reimbursement
- 540-06 Event Meals that Exceed the Maximum M&IE Reimbursement Rate
- 540-07 Single Day and Extended Day Meal Reimbursements
Section 545. Out-of-State Travel
- 545-01 General
- 545-02 Trip Approval
- 545-03 Multiple Representations
- 545-04 Other Out-of-State Restrictions
Section 550. International Travel
- 550-01 General
- 550-02 Travel to Sanctioned Countries
- 550-03 Travel to War Zones
- 550-04 Other International Restrictions
Section 555. Special Circumstances
- 555-01 Travel Advances
- 555-02 Travel within 100 Miles of the Arizona Border
- 555-03 Group Travel – Non-Athletic Team
- 555-04 Package or Group Discounts
Section 560. Avoiding the Appearance of Personal Benefit
- 560-01 Extension of Travel Time to Reduce or Save Cost
- 560-02 Business and Personal Travel Combined
- 560-03 Lodging at a Second Residence or Friend/Relative’s Home
- 560-04 Indirect or Interrupted Travel Itineraries
- 560-05 Optional Event Registration Fees
- 560-06 Travelers with Physical Disabilities
Section 565. Long-Term Travel
- 565-01 Travel Longer Than Thirty Days But Less Than a Year
- 565-02 Travel Longer Than a Year
- 565-03 Maximum Reimbursement Rates