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Policy Manual
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Campus Operations
Contracting and Purchasing Policies
Northern Arizona University’s contracting and purchasing policies are set forth below. These policies will remain in their current form and will not be translated to the new University Policy format.
Section 000. Introduction and Definitions
Section 100. Ethical Considerations
- 101 Code of Ethics
- 102 Conflict of Interest
- 103 Buying for Employees
- 104 Gifts and Gratuities
- 105 Anti-Kickback Guidelines
- 106 Intent to Procure
- 107 Public and Proprietary Information
Section 200. General
- 201 Procurement Regulations
- 202 Authority for Procurement
- 203 Contract Signature Authority
- 204 Sustainable Purchasing
- 205 Prohibited Procurements
Section 300. Orders and Requisitions
- 301-01 Purchases Not Requiring Purchasing Services Authority
- 301-02 Specification and Evaluation Criteria
- 301-03 Lease vs. Buy
- 301-04 Installment Purchase
- 301-05 On-campus vs Off-campus
- 301-07 Cost Analysis
- 301-10 Year-End Processing
- 302-01 Departmental Purchase Orders
- 303-01 Competitive Bidding Under $25K
- 303-02 Competitive Bidding Between $25K and $50K
- 303-03 Competitive Bidding $50K Or Greater
- 303-04 Independent Contractors and Consultants
- 304-01 Sole Source
- 304-02 Waiver of Bidding
- 304-03 Emergency Orders
- 305-01 Live Animals
- 305-02 Books and Periodicals
- 305-03 Used Equipment
- 305-04 Foreign Purchases
- 305-05 Capital Equipment
- 305-06 Hazardous Material
- 305-07 AZ Blind and AZ Correctional
- 305-08 Real Property Leases
- 305-09 Vehicles
- 305-10 Information Technology Procurement
- 305-11 Furniture
Section 500. Vendors
- 501-01 Advertising
- 501-02 Security and Performance Bonds
- 502-01 Source Selection
- 502-02 Accepting or Rejecting Bids
- 502-03 Contract Award
- 502-04 State Contracts
- 502-05 Consortium Contracts
- 502-06 Equipment on Loan
- 503-00 Small Business and Small Disadvantaged Business Program
- 503-01 Contract Term
- 503-02 Forms of Contract
Section 600. Receipt and Payment
Section 700. Lost and Found
Section 800. Purchasing Card
- 801-0 P-Card Introduction
- 801-02 Accounts
- 801-03 Purchases
- 801-04 Federal Sponsored Accounts
- 801-05 Card Use Details
- 801-06 Compliance Audits
- 801-07 End of Fiscal Year
- 801-08 Contact