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Human Resources
2.11 University Closure Policy
This policy addresses University-wide closures for periods designated by the University President.
Origination Date: 10/26/2021
Applicability: Academic Professionals, Administrators, Classified Staff, Faculty, Service Professionals, and Postdoctoral Scholars
Purpose and Summary
The University observes an annual scheduled period of University Closure between the Winter holiday and the New Year’s holiday, as well as other periods of closure at the discretion of the President or the President’s designee. During periods of University Closure, most employees will not work and, if eligible, they will receive paid University Closure Time.
Certain buildings, units, or individuals may be identified as having an exempt status from the University Closure based on essential business needs of the University.
Regular Benefit Eligible Employees
Regular Benefit Eligible employees shall receive paid University Closure Time. Similar to Paid Holiday Time, employees must be in an approved paid status on the last scheduled workday before the Winter holiday and the first scheduled workday after the New Year’s holiday in order to receive paid University Closure Time.
Non-exempt employees required to work during University Closure shall report normal work hours in addition to the University Closure hours automatically posted to the timesheet. These employees have the option of accruing compensatory time or can request to be paid for the University Closure Time in addition to all regularly worked hours.
Exempt employees who are required to work during the University Closure should work with their supervisors to take the Closure days at a later date prior to the end of the fiscal year.
Faculty
Faculty not scheduled to work during the winter academic break are not impacted by the University Closure. However, they will see the automatically posted University Closure hours in the timesheet. Faculty scheduled to teach winter session classes will still receive standard supplemental pay for that work.
Student workers, temporary employees, and graduate assistants are not eligible to receive paid University Closure Time
If student workers or temporary employees are required to work due to their department’s business need, they report and are paid regular hours.
Graduate Assistant stipend pay is not impacted by the University Closure.
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