Graduating Couple 

If you will finish your degree by the end of the Fall 2015 or Winter 2015 terms, you are invited to participate in the commencement ceremonies on Friday, December 18, 2015, in the Skydome. See the university commencement website for more details. 

The application deadline for Fall and Winter 2015 graduation was May 1, 2015.  The application deadline for Spring and Summer 2016 graduation is December 1, 2015. Missing the application deadline means your name will not appear in the commencement program and possibly a delayed graduation date, so make it happen!

Graduation Requirements and Policy

See the NAU official graduation policy, including graduate degree and certificate requirements, thesis and dissertation requirements, and academic recognition in the Academic Catalog.

Applying for Graduation

You must file an application for graduation with the Graduate College in order to confirm that you have met all degree requirements.  If you expect to complete degree requirements during the summer term, but wish to participate in the preceding spring commencement, you must submit your application for graduation by the spring term deadline.  Please be aware that participating in commencement does NOT guarantee that you will complete degree requirements or receive a diploma. 

If you are an individual with a disability and need reasonable accommodation to complete any of these forms, please contact us at

Fall 2015

We recommend using Internet Explorer to access the graduation applications.  Instructions for Mozilla Firefox and Google Chrome are available here.

The graduation application form for a master’s or doctoral degree or for a graduate certificate must be:

  • completed by you
  • signed by you, your adviser, and your department chair
  • received by the Graduate College by the date listed below under Deadlines

Please include the following documents when you submit your application:

  • a current program of study
  • an unofficial transcript

The graduation application must include all signatures and attachments and be submitted to the Graduate College by the date listed above to be considered complete.

Please allow six to eight weeks for the application process.

Changing an Approved Graduation Application

If you need to add, delete, or change items after your graduation application has been approved, you must complete and sign an Addendum form. Get the signature of your advisor, department chair, and the Graduate College, and then submit the form to the Graduate College.

Spring 2016 and Future Terms

Becoming Eligible to Apply for Graduation

To begin the process of applying for graduation, please visit your LOUIE Student Center and upload a .pdf scan, with the proper signatures, of your most current Program of Study to the assigned Program of Study Milestone.  Once processed, you will be Eligible to Apply for Graduation.

Submitting a Graduation Application

Once you are Eligible to Apply for Graduation, please visit your LOUIE Student Center to complete the Online Graduation Application.  If possible, before you apply for graduation, register for your final term of classes.  

Please feel free to view our Step-by-Step Guide on how to apply for graduation online. 

Changing Your Graduation Term

You will be unable to make changes to your graduation term once you submit your graduation application.  Please contact to withdraw your application.  You will need to reapply to the new term and attach an updated and approved program of study to your LOUIE account.

Please note an application fee of $35.00 will be charged for each submitted graduation application, starting for students graduating in fall 2016.


Graduation TermApplication DeadlineChanges/Additions to Commencement Booklet DeadlineDeadline to Submit Application for Degree Posting
Fall 2015May 1stSeptember 1stDecember 18, 2015
Winter 2015May 1stSeptember 1stJanuary 15, 2016
Spring 2016December 1stFebruary 1stMay 13, 2016
Summer 2016December 1stFebruary 1stAugust 9, 201

Academic Recognition

At the time of graduation, if you have earned a cumulative grade point average of 3.90 or higher for all courses taken at Northern Arizona University on your plan of study, NAU will recognize you with the notation "with distinction" on your transcript.

Cap and Gown for Master's and Doctoral Graduates

Cap, gown, hood, and announcement information may be ordered online or by visiting or calling the Bookstore at (928) 523-4041.

Posting of Degrees

Degree Posted to Transcript

The Office of the Registrar must confirm all grades before your degree will post, which could take four to six weeks. 

Rush Requests for Degree Posting

To request a rush for degree posting, you must complete the Transcript Request form with the Office of the Registrar. For more information about rush requests, please refer to the official graduation policy.

Verification Letters before your Degree is Conferred

If you have an approved graduation application on file, you may request a letter of verification indicating that:

  • “Fulfillment of degree requirements is in progress”
  • “All degree requirements are completed” (if you will have completed all coursework after Summer Session I, or are a statewide student finishing coursework mid-fall or mid-spring term)

We do not provide a letter stating that your degree has been conferred.

Include in your request:

  • your name
  • your degree program
  • your NAU ID number
  • the address and/or fax number you want the letter sent to
  • your telephone number and mailing address

Submitting Your Request  

By mail:
The Graduate College
Box 4125
Flagstaff, AZ 86011-4125

By e-mail 

Receiving Your Diploma

Every effort is made to mail diplomas four weeks from the date your degree was posted to the transcript. Any financial hold placed by the Student and Departmental Account Services office will prevent the mailing of your diploma. If you have not received your diploma within 60 days of your graduation date, please contact the Graduation Coordinator at or (928) 523-9636.