NAU Graduate College
Travel & research grants
Travel awards provided by the NAU GSG
The Graduate Student Government (GSG) awards approximately $60,000 annually in travel awards. This travel money is available to students traveling to present or attend conferences, or traveling for their research, scholarship, creative activities, or career development. A new process has been established beginning in fall 2019. Please read each section below carefully and contact us with any questions.
Eligibility and rules for general travel awards Accordion Closed
Eligible NAU graduate students may receive one award during each academic year (however, if a student chooses to relinquish their travel funds, they are eligible to apply for another travel award within the same year). Only degree-seeking graduate students enrolled in non-online programs are eligible for travel funds. Applicants must be in good academic standing, have no academic integrity violations on their record, be active in their program (i.e., new students must have started their fall or spring semester to be eligible), and not have graduated by the time of travel (as determined by the travel return date, not the application date). Retroactive funding (funding requested to support travel that happened prior to the request date) is not available.
Please note that submitting an application for a travel award does not guarantee funding. In recent years, the GSG travel programs have become highly competitive. Priority is given to students presenting at the conference of a national/international organization (please see “Travel process” below). Even so, it is possible these students may be awarded less than the amount listed due to budget limitations. An application may be denied funding due to budget limitations.
A travel award must be used for the specific activity/conference for which it was awarded. If a student received funding at the “presenting level” (Tiers 1-3, described below), but then only attends the conference, funding may be withdrawn completely, or reduced.
If applicable, official documentation of acceptance to present at a conference prior to travel and follow up documentation that the presentation was actually completed are required. Please contact GSG for documentation required of applicants requesting Tier 4 funding (see below).
Adherence to deadlines and providing complete and accurate information are essential to processing requests in a fair and organized manner. All submitted applications must be complete and accurate. The GSG is not responsible for inaccurate or incorrect application information. Applications will not be considered if the information is not complete, if the information is listed in the wrong areas on the application, if the association name is not fully listed (no abbreviations, please), etc.
Release of travel funding is contingent on:
● submission of travel receipts to the departmental travel representative within 5 business days per NAU policy,
● processing of Exhibit J by departmental travel representative within 30 days per NAU policy,
● a thank you note of 250-400 words, addressed to the GSG and emailed to GSGTravel@nau.edu, with the description of travel award benefits within 5 business days of the date of travel,
● if applicable, official documentation of presentation (e.g., a copy of the conference program with student’s name listed as presenter, receipt or official notification from organization listing student as a presenter, etc.) emailed to GSGTravel@nau.edu within 5 business days of the return date of travel
Travel process: How will the GSG determine who gets funded? Accordion Closed
Total funds for the general travel awards will be divided into 4 travel periods. Monies will be awarded based on the chart below, with priority given to applications at Tier 1 from a given college, then to those at Tier 2 from a given college, etc. Those in Tier 1 have more chance of being funded. For some colleges where the majority of students apply for funding for presenting, it is possible that only those at Tier 1 may be funded, and not always at the full amount.
It is more competitive (and thus more prestigious) to get a paper/poster accepted for presentation at the conference of a national/international organization than it is to get one accepted at the conference of a regional association, for example, because the presenter had to compete with a larger (and arguably more experienced and well-known) pool of potential presenters. Therefore, the applications in Tier 1 will be given priority. Likewise, a student who is presenting had to write an abstract, and the abstract had to be selected by the conference review committee (often prominent researchers in the field), while a student who is attending did not have to prepare an abstract highlighting their research. Therefore, the applications in Tiers 1-3 will be given priority over those in Tier 5.
Please note that the type of association — not the conference location — determines the tier below.
Some examples: Note that regardless of where they hold their conference, the association itself can be:
- international: International Association for Language Learning Technology
- national: American Association of Teachers of Spanish and Portuguese
- regional: Southwest Consortium of Language Teachers
- state: Foreign Language Association of North Carolina
- local: Austin Area Association for Bilingual Education
Look for keywords in the association’s name (e.g., International, American, Southwest, North Carolina, Austin). A state association does not have to have Arizona in its name; a local association does not have to have Flagstaff/Phoenix in its name. The type of association determines the tier below, not how far the student has to travel to get to the conference.
*This category includes competitive case competitions e.g., National Sports Forum
**Students traveling to any conference outside of the US, Canada, or Mexico should consider applying for the International Travel Award.
Travel windows: When do I apply? Accordion Closed
No travel monies will be allocated until after a given application window closes.
Application process: How do I apply? Accordion Closed
All applications must be submitted electronically by filling out the NAU Graduate Student Government travel award application. Please read the entire application carefully before beginning to fill it out. You will need to know the exact name and email of your department travel representative (or the person who manages the financial aspects of the department), so please contact your department in advance and/or complete pre-travel documents.
Eligible costs: What will my travel award pay for? Accordion Closed
Funding may only be used to cover the following costs:
● Transportation to and from the conference, competition, or research site
● Lodging (but not food)
● Conference/competition registration fees
Reimbursements: How do I get my travel award? Accordion Closed
The GSG distributes awards as a reimbursement (i.e., after you have traveled and submitted acceptable receipts and documentation). You will need to work with your department’s travel specialist (or the person who manages the financial aspects of the department) to receive this reimbursement. Please contact them prior to your travel to complete any paperwork (including anything required prior to travel) to receive your award. All receipts will be submitted to your department travel representative for allowable expenses.
Please note: Students and departments must adhere to NAU Travel Policy guidelines for proper reimbursement. If a student fails to submit the proper paperwork for reimbursement to their travel representative beyond 5 business days, their award will be revoked. If a department fails to submit the proper paperwork for reimbursement from the GSG beyond 30 business days, the award will be revoked, and the department will bear the cost of the trip at that point.
International Travel Award Accordion Closed
International travel awards are available for outstanding NAU graduate students traveling to a conference outside of the United States, Mexico, and Canada*. One $1,500 award may be awarded per Fall and Spring term. Application deadlines will be November 15th and February 15th for the fall and spring terms, respectively. Award winners will be announced by December 1st and April 1st, respectively. Awards can be used for travel within the academic year.
To be eligible to apply, students:
- Must be enrolled in a program that requires research, scholarship, or creative work capstones (including, but not limited to, thesis and dissertations) at the time of the conference;
- Must have a minimum 3.0 cumulative GPA;
- Must have completed at least one year of their graduate program;
- Must be presenting at a conference (no workshops are considered) that is outside of the United States, Mexico, or Canada.