All NAU employees should know:
  • NAU's email service is a public resource owned by the State of Arizona
  • NAU email accounts are a privilege not a right
  • Incidental personal use of NAU email accounts is allowed, provided that it does not violate policy or impede the University's mission
  • Employees should not use their NAU email address or account to establish or manage third-party service provider personal log-in credentials or accounts
  • Employees may not use their NAU email account to conduct personal for-profit business or commercial activity
  • Employees may not use their NAU email account to attempt to influence the outcome of any election or to advocate in support or opposition of any pending or proposed legislation
  • Using a personal email account to conduct official NAU business is prohibited
  • NAU may revoke NAU email privileges from those who violate applicable policy
  • NAU email accounts carry no expectation of personal privacy and their security or confidentiality cannot be guaranteed
  • The contents of NAU email accounts are generally subject to disclosure under Arizona's public records laws
  • Personal losses or liabilities stemming from phishing attacks, scams, or hoaxes involving NAU email accounts are the employee's responsibility
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Information Technology

Electronic Mail

Northern Arizona University’s electronic mail (or “email”) service is a tool intended to support the University’s official educational, administrative, and business activities while providing an official means of communication between the University and its employees and students. Except for minor incidental personal activity, use of the University’s email systems must further the University’s mission while complying with applicable law and policy. All users are advised that email transmitted or stored by the University may be accessed, reviewed, or disclosed to appropriate third parties in accordance with applicable law, policy, or legal order. While the University endeavors to provide a secure and dependable email service, users must exercise caution when communicating confidential or sensitive information and should be aware that with some exceptions, the content of University email accounts is generally subject to disclosure under Arizona’s public records laws.

Responsible Executive: Chief Information Officer
Responsible Office: Information Technology Services
Effective Date: December 30, 2019
Last Revised: August 19, 2022
Contact: Director, Information Security

View the Policy

 

Keywords:

Access credentials
Appropriate use
Electronic mail
Email
Phishing