Virtual Symposium: Student FAQs
What is a virtual symposium? Accordion Closed
A virtual conference is hosted entirely over the Internet. It will allow attendees to access presentations from their computers. Attendees participate through a conference website designed specifically for the virtual conference. The site is where you will view poster presentations and pre-recorded oral presentations.
Who should attend? Accordion Closed
The conference is open to anyone to view and participate.
Will there be any live presentations? Accordion Closed
At this point there will be no live presentations, only pre-recorded videos and poster presentations.
What are the technical requirements needed to participate? Accordion Closed
To participate, you need an Internet connection and web browser. For the best viewing experience, we recommend that you join the symposium using a supported Internet browser, which includes Google Chrome, Firefox, and Safari. Internet Explorer is not recommended as some functions, such as chat, are not fully supported.
How much do I need to pay to register for the virtual symposium? Accordion Closed
The virtual conference is free of cost.
What time does the conference start? Accordion Closed
The link to the virtual symposium will open on April 20 at 8:00 AM (PST). Convert to your local time here.
When will we receive login instructions to attend the virtual symposium? Accordion Closed
The virtual symposium link is open to everyone, you will not need to login to the website. If you are judging and giving students feedback, then you will need to log into the portal to view your judging assignments.
Who do I contact for technical help if I continue to have access problems after troubleshooting on my own? Accordion Closed
Please contact firstname.lastname@example.org for technical help. First be sure that you are logged in to the Virtual Symposium website with your NAU CAS ID. Please be sure that your Internet connection is working. If you still need technical assistance, please email us as stated above.
What kind of research is presented at the Virtual Symposium? Accordion Closed
Students from across the university present their work. Everything from exhibits with student paintings to an oral presentation of a play they wrote to posters talking about the correlation between social media and body image. Research asks the question “what’s next?” and anyone from any discipline that has work stemming from that question can participate.
Is the Virtual Symposium open to visual and performing arts students? Accordion Closed
Yes! We love to have visual and performing arts students participate in the symposium. You can register to exhibit photos of your work or videos of performances. You can also upload an oral presentation outlining the creative and scholarly works you have created over the past year.
Can I attend if I am not presenting? Accordion Closed
Most definitely! We would love to have you visit our virtual showcase of student projects. Log in to support your friends and classmates or simply visit the virtual gallery to see what all the talk is about. There is so much to see!
As a presenter, do I need to register for the symposium? Accordion Closed
Yes, all presenters are required to register in advance of the conference. Presenters must register no later than April 5, 2020. If you registered for the in-person symposium, you do not need to re-register for the virtual showcase.
When is the last possible date I can submit changes to my presentation information? Accordion Closed
The final date presenters can submit edits to their project titles or submit co-presenter information is April 5, 2020. Any changes submitted after that date will not be included in the online Symposium Program.
The last day to edit your abstract or upload your poster presentation, video pitch, oral presentation video, exhibit video, or any other presentation materials will be April 17, 2020.
Does NAU and the Virtual Symposium require a final paper submission? Accordion Closed
The Office of Undergraduate Research & Creative Activity does not require a final paper submission. Your presentation is your final product. We require presenters to upload a final presentation by April 17, 2020 to the presenter’s session page so that it is available to conference attendees. This material, along with the full abstract and information about the authors, becomes part of the conference materials that remain on the website.
If you are participating as part of a class requirement, your faculty may require a final paper related to your presentation.
As a presenter, do I need to re-register for the symposium? Accordion Closed
If you registered for the in-person Symposium, you do not need to re-register virtual showcase.
I am not sure how to write a project abstract. Where can I get help? Accordion Closed
Your mentor is most likely an expert at preparing abstracts, so it is best to start by reaching out to them for help. You can also find thousands of examples of project abstracts online. One recommended site to visit is the NCUR Proceedings page, where you can search through a number of undergraduate abstracts that have been accepted for presentation.
I am working on more than one research or creative project. Can I present more than one project? Accordion Closed
Yes, you can present more than one project. You will need to register separately for each project.
How do I make changes to or cancel my registration? Accordion Closed
You can make changes directly through the registration link. When you sign into the account that you created for your registration, sign in again and you will see the tab to the left “Applications,” where you will find your application and you can go in and edit anything that you need to fix.
If you need to cancel your registration you will need to contact the Office of Undergraduate Research & Creative Activity directly at email@example.com to inform us of your need to cancel.
I am required to present as part of a class. How can I let my professor know that I have registered? Accordion Closed
When you are registering, there is a question on the first page where you will input your faculty’s name and email. Once you’ve completed your application your faculty mentor will receive a confirmation email that you registered.
I missed the registration deadline. Can I still present at the Virtual Symposium? Accordion Closed
Unfortunately, no. We try to leave the registration open for a month and a half so that you have plenty of time to register. If you happen to miss the deadline, you will need to wait until next year to present.
Preparing for the Symposium
I am not sure what to include in my presentation. Are there templates or resources available to help? Accordion Closed
What formats can be used for my oral presentation? Do I have to submit it ahead of time? Accordion Closed
You can use whatever format works best for you to present your work. You do need to have it uploaded ahead of time. The deadline to upload presentation material is April 17.
How do we present with partners who are in different states? Accordion Closed
Because there will be no live presentations, you will only need to coordinate with your partner on the preparation for the presentation. We would recommend using Google Drive as a way to work on the poster together. For your video pitch or oral presentation, we recommend searching for a free video creation software, such as Powtoon: Video Presentation Builder, which allows you to easily edit presentations and videos.
Does NAU provide laptops for presenters to use? Accordion Closed
If you are on campus you can check out laptops from Cline Library. If you are not on campus and are in need of a laptop, we suggest you ask your local library or see if there are any other places in your town that you can borrow the technology you need.
How do I find out when I am scheduled to present? Accordion Closed
In this virtual symposium all presentations will be available starting on April 20 until April 24.
May I provide hand-outs or other materials for my presentation? Accordion Closed
You may upload any extra documents into your application portal that you wish people to have.
How do I upload my presentation to the OpenWater website for others to access? Accordion Closed
You are responsible for uploading your final presentation (poster, oral, or exhibit) and materials. Providing your final presentation is essential to providing a quality symposium experience. Once completed, the collection is published on our website as part of the symposium proceedings and made available to other symposium attendees.
A video is coming soon. By following these instructions, you will be able to:
- Upload your final presentation and any supplemental files
- Add any additional notes about your session
We ask that you do this prior to April 17, 2020.
What do I need to have uploaded before the start of the Virtual Symposium? Accordion Closed
By April 17, 2020 you must have your poster or video of your oral presentation or exhibit uploaded. We strongly encourage students doing a poster presentation to upload a video of themselves giving a brief (2-3 minute) elevator pitch on their research. Any additional handouts or materials that you were going to provide at the in-person event can also be uploaded into the portal.
Day of the event
What should I wear? Accordion Closed
While this is a virtual event, you may still have the opportunity to Skype or Zoom with judges or other people with whom you may wish to network. Dress should be professional. Remember that this is a wonderful networking opportunity and take advantage of the time to get to know other people in your field.
Can I invite friends, family, and professors to check out the Virtual Symposium? Accordion Closed
Yes! The more the merrier. Please invite anyone that you feel would like to see what students have been working on throughout the year. The link to the virtual symposium will be open to everyone and we would love to have everyone join us.
After the event
When will I find out if I won an award? Accordion Closed
We hope to let you know if you have won an award within a week.
When will I receive feedback on my project? How will it be sent to me? Accordion Closed
The feedback will be available the Monday after the event. Your feedback will be available to you via the online portal that you signed up in.