Student Policies and Forms
Beasley Gallery Student Display Policy Accordion Closed
You’ll have the opportunity to display your work to the university and Flagstaff community in the Beasley Gallery on campus.
Listed below are the responsibilities of students installing their capstone BFA exhibit or any other exhibit of their work in the Beasley Gallery. Students are responsible for every aspect of the show, from publicity to receptions, installation to removal.
The School of Art (SOA) provides space, basic lighting, advice, and a few materials and supplies. The SOA allows students to exhibit in Beasley Gallery only on condition that they adhere to the terms of this document:
A. Installation: Students will install their work under the supervision and/or direction of a faculty member of the SOA and/or the Gallery Coordinator. In the case of capstone exhibits, the supervising faculty member is the person supervising each student’s capstone credits. Otherwise, the supervising faculty member is the sponsor or supervisor of the project that results in an exhibition. Students will prepare and clean the gallery according to any and all verbal stipulations by faculty and/or the Gallery Coordinator. The space must be returned to its original condition when the artwork is removed. If there are to be rocks or dirt involved they must be completely removed and there must be a tarp or other cloth on the floor to keep any loose material from contaminating the carpet. Students will, upon the conclusion of the exhibition, repair all holes that may have been made in the walls of the gallery for hanging and repaint the walls and pedestals they have used using white paint that will be provided by the SOA. Students are not responsible for general maintenance of the gallery. Students will be required to reimburse the SOA for any expenses related to damages they cause and do not repair.
B. Paint/Tools: Students may paint the walls and pedestals any color they wish, but they should keep in mind that they need to supply any needed paint and equipment if they paint the walls or pedestals a color other than the original white. Likewise, students may need to provide their own tools if unusual tools are required. The SOA will provide paint to restore walls and pedestals to their original color. The SOA will also provide rollers and brushes needed, but students will be held responsible for replacing any painting supplies that are not cleaned properly.
C. Cleaning: Students will clean all floors and furnishings in both the gallery and the adjoining gallery office after any reception and after the end of exhibit. Students will clean all tools and return all tools to the gallery office. Tools will not be cleaned in the restrooms. Students will remove from the gallery any and all garbage of any kind, be it paper or remains of work done on walls and floors. No materials or property of any kind belonging to students may remain in the gallery after the exhibit. Any such materials will be discarded if left in the gallery after the end of the scheduled exhibition period.
D. Posters/Postcards/Images of Work: Students are responsible for the design, printing and distribution of any postcards or posters for their exhibits. The campus printing shop, as well as many online companies, offer printing services. The SOA will place student images on the Beasley website to help advertise exhibits if students get images to the SOA at least one month prior to the start of the exhibit (images received late cannot be guaranteed online display). Email the JPG-formatted image to the Gallery Coordinator or to Paula Yulish at paula.yulish@nau.edu or deliver images personally on disk or USB drive.
E. Sale: The SOA exhibits works for educational purposes only and does not facilitate sales during exhibitions. No prices will be posted with the works on exhibit or anywhere in Beasley. Students may, of course, post contact information and arrange for sales of work on their own.
F. Insurance: Student works on exhibit in Beasley are not insured.
G. Security: The SOA does not supply security and the presence of any persons in the gallery, whether or not employed by the SOA, does not imply security.
H. Receptions: Students are responsible for all aspects of receptions, including set up and clean up. Failure to abide by the above policy may lower the student’s grade for the course for which the work on display was completed. Other actions that may also be taken include, especially in the case of students exhibiting work not completed for credit, removal from SOA programs, suspension or dismissal from the university, and/or a requirement to reimburse the School of Art and the university for any expenses related to cleaning or repair.
BFA Capstone Policies Accordion Closed
A. Committee
Any student wishing to graduate from the BFA program must organize a BFA committee no sooner than three semesters before graduation and no later than one month after enrolling in their capstone class. Consisting of three faculty members, the committee will be chaired by a tenured/tenure track professor representing the student’s area of concentration, usually teaching the capstone class in that area. The student will nominate two other members of the committee who will be approved by the chair of the capstone committee. At least one person on the committee MUST be outside the student’s emphasis area. The other members will be drawn, primarily, from the tenured/tenure track/continuing faculty from the School of Art (SOA), though the chair may approve other SOA faculty or faculty from other departments such as Anthropology, Art History, History, and Music when the project dictates. A fourth member may be added to the committee if the chair approves and the project warrants. While the SOA no expectation of service from part-time or temporary faculty members with no service obligations, students may recruit one SOA part-time or temporary faculty. The criteria for approving SOA part-time or temporary faculty to serve committee members are:
- any SOA faculty member with 5 years of experience in university Art programs
- any SOA faculty member with an MFA, DFA, or Ph.D.
- anyone with an MFA in art approved by the area coordinator and the Director of the SOA.
The student may change a committee faculty member after the selection has been made by stating the reasons for a change in a letter to the Director of the SOA. In cases of extreme conflict that slows a student’s progress to degree, the Director may replace committee members.
B. Exhibition
As part of the requirements for earning the BFA, each student will execute an exhibition, which reflects the aesthetic and conceptual focus, essence, and/or the diversity of his/her work. Students may hold exhibits either in Beasley Gallery or at another location that is approved by the BFA committee.
The student will arrange to meet with his/her entire committee at least 3 times during the semester in which the BFA exhibit will be completed. At the first meeting a contract defining the schedule of production, evaluation, and exhibition will be drawn and at future meetings certain benchmarks of the student’s progress, such as the following, will be presented, reviewed, discussed, and critiqued. The last meeting is usually at the BFA exhibition, after the exhibit installation is complete but before the scheduled removal date. A student who fails to meet the requirement for arranging meetings will be removed from the BFA program and must reapply to be considered for re-admittance. The committee will note the progress of the student toward the BFA exhibition through grades, comments and through other means defined on the syllabus for the capstone.
The Beasley gallery director, in consultation with the faculty, will assign exhibition dates during the time frame of this class. Each student is required to sign a Beasley Gallery Student Display Agreement (found immediately above this policy on this web page). The terms set forth in the Beasley Gallery Student Display Agreement are binding to each student using Beasley Gallery, whether signed by the student or not. The use of Beasley Gallery implies agreement to the terms of the Agreement. The student must set up the exhibition her/himself, securing all necessary permissions from the Beasley Gallery director and gathering other required materials and permissions from the committee. The committee chair will set the amount, type, and nature of assistance the student may have in the staging of the show and reserves the right to require the student to rearrange a show if it is found lacking. The work in the exhibition should be an individualized, self-directed body of work, which goes beyond class assignments and reflects the student’s area of concentration. The BFA committee will review the work with the student prior to installation. Each student is responsible for installing and removing his/her own show according to the instructions from the gallery director. Publicity, mailers, and opening receptions are also the responsibility of the student. Students will receive more information and requirements about exhibitions from the gallery director. Those gallery requirements are also part of the requirements for the capstone course.
Before the last day of the semester, each BFA candidate is required to submit to his/her committee chairperson the following: an artist statement, a resumé, reflecting the development of the work in the exhibition and other materials, as required by the contract, such as slides, videotapes, CD or, website which visually documents the work exhibited. The instructor of the capstone course will place the paper, artist statement and examples of work on file in the art department office. Excellent work will be posted on the website. The chair of the committee will assign the grade for the show, drawing upon the suggestions of the other committee members.
CAD Lab Policy Accordion Closed
Access to the CAD Lab is through enrollment in specific classes with specific projects that can only be supported by software and hardware in the Lab (i.e. AutoCAD, VectorWorks, and Plotting).
The Lab Aid in the CMC Lab, room 209, will provide you with access. You will need to present a picture ID. The Aid will check this against the class roster. Each time you need access to the CAD Lab, you must present your ID (take your ID with you if you have to leave the lab briefly).
If you must leave the lab and will be gone for more that 10 minutes, save your data, exit all applications and log off the computer so someone else can use it. You are not authorized to allow access to the CAD Lab to anyone. When you exit, please make sure the door closes behind you.
Clean your area before you leave – pick up papers and place your chair back under the table etc.
MAKE SURE YOU REMOVE DISKS AND CDs FROM THE COMPUTERS AND LOG OFF.
Report all problems with the equipment and software to the Lab Aid. Do not attempt to fix it yourself.
When using the scanner the Lab Aid must be present to assist. All scans must be saved to a CD, USB Flash Drive, etc and then deleted from the computer to which the scanner is attached. YOU WILL make adjustments to your scans at your workstation.
All use of the plotter needs to be supervised. All plotting must be part of an assignment and listed on the class syllabus as such OR PERSONALLY REQUESTED BY INSTRUCTOR FOR YOUR SPECIFIC PROJECT. An addendum will be provided to you and a copy will have been made available for verification by the Lab Aid.
Internet downloads should be saved to disc and not printed. Printing of final project would be authorized.
DO NOT PRINT PHOTOS OR SPECS UNTIL YOU HAVE FINALIZED YOUR SPECIFICATIONS.
You are not authorized to install any software or drivers on the computers in the lab.
Do not save your work on the workstations. Save your work to CD-R, CD-RW, USB Flash drive, or file server. Where possible, all assignments should be in electronic form.
Because of the altitude and hydration issues in Flagstaff, water in a sealable container is allowed in the lab (other types of drinks and food are not allowed).