Faculty travel information

Helpful tips for PIA faculty travelling for NAU related activities

Faculty travel checklists

• Politics and international affairs travel checklist: guidelines for travel preparation and reimbursement
• SBS (Dean’s) faculty travel award checklist (PDF): stay organized with the SBS faculty checklist

Travel application and authorization for Political Sciences & International Affairs faculty

You must obtain an e-mail from the department chair approving all travel.

You must submit all receipts obtained prior to travel (e.g. conference fees, hotel and transportation costs) before travel.

• Travel Application: this travel application is used to determine funding availability. It must be submitted in advance of the trip.  For more information regarding the travel application. Contact the SBS Central Service team. 
• Annual travel certification form: please complete and submit the form to the department’s travel specialist. This form must be renewed every year and must be on file before you leave for your first trip in the new year. Reimbursement is contingent upon completion and submission of this form.

Keep track of expenses

• Daily travel log: a travel log for mileage for multiple sites, or use Google Maps for set mileage
• County lookup: find the correct county for your travel destination. Enter the destination in the feature name area and then select the correct state, then click the send query button. This will give you the county of the destination city. You then take that information to the destination codes link. For foreign travel (which includes Alaska and Hawaii), please see your travel liaisons
• Current meals and lodging cost index: For meals and lodging when on travel.
• M&IE/domestic travel: travel codes, per diem, and lodging rates information. Destination codes are determined by the state and county your travel city is located in.
• Example: Phoenix is in Maricopa County, Arizona. The lodging and per diem are set for Phoenix – Maricopa County on the destination code link. If your travel location county is not listed in the destination code link then use the “all counties not specified” lodging and per diem rates.

Travel policies

• University travel: the university’s travel policy website
• M&IE/foreign travel: foreign M&IE rates by location (U.S. Department of State)
• For more information on travel policies and procedures, please visit the NAU Travel site.