Travel conclusion

What to do after travelling for the School of Forestry

When attending a conference, training, or other event away from Flagstaff, you need to follow these steps in order to receive travel reimbursement.

Within five days of returning from your trip, collect original receipts (i.e. lodging, parking, etc.) and turn them into your Travel Specialist.
- If there are no receipts, please send an email letting us know that.
- If you have questions about what to submit, please contact your Travel Specialist.
Let us know if anything about your trip has changed.
- Did the dates and times of your trip change?
- Were there any meals included with the conference or your hotel?
- Are there any additional expenses that you did not include in your estimate?
- Are there expenses in your estimate that you will not be claiming?
Once we have your receipts, we will create a Travel Summary or Exhibit J for your trip.
- That travel summary will be in your box for review within 1 week of you turning in your receipts.
- Please review the summary to make sure it accurately reflects your trip and that reimbursement is for the right amount.
- Sign the Exhibit J. If necessary, have your supervisor sign it as well.
- Return the completed Exhibit J to your Travel Specialist.
Once we have the completed Exhibit J, we will start the process to get your reimbursement. From that point, reimbursements normally take one week.
Reimbursements are handled by direct deposit. If you are not currently enrolled in direct deposit, you will receive a paper check.