Policies

Access and Use

This policy outlines our commitment to making our archival materials widely accessible and explains how we balance research access with  preservation of our archival legacy.

Arrangement and Description

This policy lays the foundation for our practices when processing our collections, guiding us as we organize and describe archival materials for discoverability and improved understanding of content.

Digitization on Request

This policy explains how researchers can request the digitization of relevant material for access via the Colorado Plateau Digital Collections.

Image Use and Reproduction

This policy provides information regarding legal arrangements for reproduction of SCA materials in commercial, non-profit, or academic publications and products.

Outdated, Offensive and Harmful Language in Archival Description

This policy details Cline Library Special Collections and Archives’ (SCA) commitment to using inclusive and respectful language in archival description and lays out a framework for addressing offensive, outdated, or harmful language which may be present in SCA’s existing products of archival description, such as finding aids and descriptive metadata.

Reading Room

This policy describes the rules governing the on-site use of physical collections in the Miriam Lemont Reading Room, including guidelines for proper handling of archival materials.

Collection Development

This policy explains what kinds of materials SCA acquires and commits to preserving and governs the acceptance of donations of both archival and published materials.

Collections Management

This policy guides how SCA staff manage donated materials and provides an overview of the donation and acquisition process.

Preservation

This policy outlines the commitments SCA makes to the preservation of collections, and the principles that guide actions we take to preserve archival materials and their content.