Ordering from the archives

How to access permission to use images

An image downloaded from our website can be used for classroom use, student projects, personal display, or research. Formal permission is required for all other uses. Other uses include, but are not limited to, publication, broadcast, products, commercial display/exhibits, websites, etc. For complete list of permissions, see image use policy.

Credit line requirements

For items with an “NAU ” prefix in the call number (e.g., NAU.PH): Northern Arizona University, Cline Library [collection name]
For items with an “AHS” prefix in the call number (e.g., AHS.PH): Arizona Historical Society, Flagstaff [collection name]
For items with an “HCPO” prefix in the call number (e.g., HCPO.PH): The Hopi Tribe [collection name]
For items with an “NNM” prefix in the call number (e.g., NNM.PH): The Navajo Nation Museum [collection name]

Submitting requests

Submit the permission to use form.
We will send an email containing an invoice outlining reproduction and use fees*, including a link to a secure credit card payment form.
Once payment is verified, an email will be sent containing requested files, invoice marked “paid in full,” and counter-signed and dated permissions form.

Shipping

Electronic delivery and onsite pickup is free of cost. A $5.00 first class mail fee will be applied to orders within the United States. International shipment fees will vary.

Fees

Use of Special Collections materials are subject to a use fee as outlined below. The fee is charged per image or at a standard rate.

*Funds generated for reproduction and use fees are directly reinvested into the preservation and maintenance of Special Collections materials.

Reproduction costs

Digital File

8″ x 10″ print or digital file

11″x 14″ print or digital file

16″ x 20″ print or digital file

20″ x 24″ print or digital file

24″ x 30″ print or digital file

DVD (audio/video)*

$30 per image

$60 per image

$90 per image

$150 per image

$30 per 60 minutes

No fees are charged for student papers and projects, theses/dissertations, public education, or university publications. Application for permission to publish/produce is required.

*.wav, .mp3, .mpeg, and .mp4 formats available

Publications include books, catalogs, covers/labels for software discs, posters, calendars, products for sale, etc. Periodicals and Serials include magazines, journals, newspapers, and newsletters.

Any amount of copies and/or number of circulation/electronic subscribers

$30 per image

Electronic delivery of publication | Non-subscribers, open access, electronic delivery

$30 per image

Publication bundle (includes unlimited number of copies or circulation, cover/dust jacket, electronic delivery, companion website, and companion CD)

$30 per image

Up to 5,000 copies | Up to 50,000 subscribers

$50 per image

5,001 to 10,000 copies | 50,001 to 100,000 subscribers

$75 per image

10,001 to 25,000 copies | 100,001 to 200,000 subscribers

$100 per image

25,001 copies or higher | 200,001 subscribers or higher

$200 per image

Electronic delivery of publication | Non-subscribers, open access, electronic delivery

$200 per image

Publication bundle (includes unlimited number of copies or circulation, cover/dust jacket, electronic delivery, companion website, and companion CD)

$300 per image

Up to 5,000 copies | Up to 50,000 subscribers

$0 per image

5,001 to 10,000 copies | 50,001 to 100,000 subscribers

$20 per image

10,001 to 25,000 copies | 100,001 to 200,000 subscribers

$25 per image

25,001 copies or higher | 200,001 subscribers or higher

$50 per image

Electronic delivery of publication | Non-subscribers, open access, electronic delivery

$50 per image

Publication bundle (includes unlimited number of copies or circulation, cover/dust jacket, electronic delivery, companion website, and companion CD)

$75 per image

Advertisements: broadcast, print, or electronic

$30 per image

Display

$30 per image

Website

$30 per image

Advertisements: broadcast, print, or electronic

$250 per image

Display

$70 per image per venue

Website

$70 per image

Advertisements: broadcast, print, or electronic

$60 per image

Display

$20 per image per venue

Website

$20 per image