Human Resources

2.09 Time Records

This policy establishes time record requirements in accordance with applicable federal and state law.

Origination date: 10/1/93
Revised: 1/1/2000, 12/1/2014
Applicability: All employees

Request of Absence

All employees are required to report absences such as vacations, sick leave, personal time off, and university business trips using approved university procedures and systems.  Whenever possible, all absences must be approved, in advance, by the supervisor. When this is not possible, the absence must be reported as soon as possible. Time away from the normal work place for university business is not considered an absence from work but must be authorized in advance by the appropriate supervisor.

Non-Exempt and Exempt Employee Time Sheet Requirements

Non-exempt employees must complete a time record for each two-week pay period. An employee must use approved University procedures and systems to accurately record hours worked, hours paid, overtime earned, and compensatory time earned or used.   An employee’s supervisor is responsible for review and approval of recorded time to verify accuracy and compliance with the Fair Labor Standards Act (FLSA).

Exempt employees are paid an agreed amount for the whole job regardless of the amount of time or effort required to complete the work and do not record hours of work on the time record.