Personnel requests frequently asked questions

1. Occurs one-time per year (early fall)
2. When the email communication is sent by the Office of the Provost, follow the steps for the annual submission of college-wide requests. This communication will also be placed on our website.
3. This applies to both new and replacement position requests (see Q2 and Q3)

1. If the resignation or retirement is before the annual submission (see Q1), wait and submit a request during the designated annual process.
2. Resignations and retirements that occur after the annual submission date should be submitted the following year.
3. Interim career track faculty coverage can be requested (see Q3)

See Q1 and Q2

ADOs, after consulting with their dean and receiving approval (see Q7)

1. Google form is located here
2. All faculty requests (replacement or new positions)
3. All new staff requests (except grant funded)
4. Title or role changes for a staff replacement. This means that the scope of the position has been adapted.
5. Interim/temporary career track replacement (see Q2)
6. TRIF funding (AWD or VPR)

1. Grant-funded staff position (submit an ePost)
2. Staff replacement (title and role does not change the scope of the position, see Q5) (submit an ePost)
3. Out-of-state employment (dean signs, and routes for signatures)
4. Waiver of recruitment for a position that has already been approved by the Office of the Provost
5. Important Note: If asked for documentation, provide an email or something that shows the general support for the position, usually it would be the email sent asking the position be requested with some sort of info about the grant, for example.

1. Colleges have internal processes for their own personnel requests, work with the Dean to understand approach(es)
2. Prior to submitting a Google form, Dean should clearly understand rationales for requests
3. This FAQ guide is subject to change and will be updated/communicated with campus