Zoom is the preferred platform for hosting virtual activities, events, and programming. Please schedule your virtual events through nau.edu/zoom

Clubs resources page for virtual operations: www.nau.edu/leap/virtual

Reminder: Submit all events & meetings (even virtual) through True Blue Connects

• Consider the capacity limitation of zoom (300 max), and event hosts may want to consider additional broadcasting alternatives/options (YouTube Live, Facebook Live, Google Meet, Discord).
• Enable the Waiting Room feature which allows Administrators to monitor who is joining the room and proactively admit participants into the session
• Use a welcoming PowerPoint displaying virtual event standards and expectations when participants join the event which includes the following language:
  • Welcome to the event
  • A virtual sign-in sheet (if needed)
• Language that our student code of conduct applies
• Disable videos until the Administrator is ready to start the meeting and is comfortable with those in attendance
• When you are setting up your meeting, select ‘Only Host Can Share Screen’ to prevent non-members from sharing inappropriate information with our students.
• Passwords are required to join events
• Disable “Join before host”
• Disable “Allow removed participants to rejoin”
• Disabling screen share options from others

Additional options for hosting virtual events: 

• Laptops may be available through the Cline library  
• NAU Flex audio/visual kits are available for checkout  
  • If needed, Student Affairs can lend production kits to assist in top-notch virtual programming. 

Kit includes wireless mic, tripod ring light w/ cell phone mount

Student Clubs and Orgs. should adhere to the following guidelines to protect the health and safety of event attendees and reducing transmission:

Event size: 30 or fewer people (Including host)

• Signage should be posted at the entry to event explaining safety precautions (will be provided at the venue) including:
  • If you are feeling sick, please stay home.
  • Use hand sanitizer upon entering and leaving this event
  • Avoid touching your face, eyes, nose, and mouth
  • Please wear a cloth face cover
  • Maintain a physical distance of at least 6 feet
  • Cover coughs or sneezes with a tissue
• Face covers should be worn and hand sanitizing stations and tissues be present for event attendee use
  • For Student Clubs/Orgs; Student Affairs can assist with PPE supplies
• Observe the expected appropriate physical distancing of at least 6 feet
• Arrange the physical meeting space in such a way as to ensure seating is at least 6 feet apart
• Ensure venue capacity can accommodate the needs of the event purpose, allowing for expected physical spacing between participants
• Avoid the use of any items that may be shared or touched by multiple individuals such as, but not limited to: pens, pencils, clipboards, papers, games, cards, utensils, etc.
• Consider vulnerable individuals by providing accessible and equal engagement opportunities using technology

Reminder: Submit all events & meetings (even virtual) through True Blue Connects

Student Clubs and Orgs. should adhere to the following guidelines to protect the health and safety of event attendees and reducing transmission:

Safety Considerations

• Limit congregation of groups of no more than 30 persons. ¹    
• The more people an individual interacts with at a gathering and the longer that interaction lasts, the higher the individual’s potential risk of becoming infected with COVID-19 and then spreading COVID-19 to others.²
• The higher the level of community transmission in the area where the gathering is held, the higher the risk of COVID-19 spreading at the gathering.

Other safety items to consider:

• If sick, guests should stay home
• Host your gathering outdoors, when possible. If this is not feasible, make sure the room or space is well-ventilated (for example, open windows)
• Maintain physical distancing by reminding guests to stay 6 feet apart and also by placing chairs and tables at least 6 feet apart.
• When guests arrive, minimize gestures that promote close contact. For example, do not shake hands, high five, elbow bump, or hug. Instead wave and verbally greet them.
• Wear cloth face coverings. Consider having extras on-hand for people who may have forgotten them.
• Consider providing hand sanitizer at multiple locations
• Provide cleaning supplies and encourage guests to clean high touch items before and after use
• Provide paper towels in the restroom so guests do not share a towel
• Encourage guests to bring their own food and drinks that only they handle
• If preparing food, limit number of people around food prep area
• Keep an accurate record of who attended the party to help with communication if someone later tests positive for COVID-19

Reminder: Submit all events & meetings (even virtual) through True Blue Connects

¹https://azgovernor.gov/sites/default/files/requirements_for_businesses_0.pdf
² https://www.cdc.gov/coronavirus/2019-ncov/downloads/community/COVID19-events-gatherings-readiness-and-planning-tool.pdf

These expectations should be adhered to in efforts to limit the spread of COVID-19. These expectations are subject to change based off current state and national health and safety guidelines.

• Continue to train, workout, teach dance routines virtually over zoom or other platforms, be creative!
• Limiting in-person activities to 30 people or less, maintain physical distancing and wear masks.
• Limit the use of equipment between participants and sanitize after each use.
• Competitions and practices where physical distancing cannot be maintained are not allowed.