General Accounting Processing - PS Financials

All PSFIN users should refer to these policies and procedures when processing transactions through PeopleSoft Financials: Comptroller's Policies & Procedures 

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PeopleSoft (also known as "LOUIE") is NAU's student and employee information management system. ITS provides technical support for the PeopleSoft system.  


Training & Documentation

Once the task of creating a Journal is complete, the Journal is routed to the appropriate personnel for approval. If you have been assigned this task, view this "How-To" guide on getting IDT and IST journals approved in PS Financials.

Guidelines for Use:  The attachment functionality on the journal header page was enabled to help streamline the Post Award Accounting Services and Fiscal Compliance  Office (PAASFC) approval process of GRANTS RELATED IDTs . This functionality will be available until we are able to roll-out the OnBase attachment functionality for all departmental journals. Here are some guidelines regarding the use of PeopleSoft delivered attachment functionality.

View this guide to show how the Chart of Accounts is formatted. In the General Accounting area of PeopleSoft, you will find NAU Cross Walk Tables to assist in identifying your speed charts and chart fields.

View this "How-To" guide on Creating IDT Journals and all of the parts that make the journal in PeopleSoft.

A quick overview of the departmental journal in PS Financials.

The Interdepartmental Payroll Expense Transfer (IPT) journals are to be used to make corrections to payroll expense incurred through the Payroll system.  The transfers should be one-time transfers for corrections to payroll distribution due to clerical error or delays in processing payroll changes through the ePAR process.

This training document guides you through how to Edit, Copy, and Search for Journal Entries. It also covers existing Journal reversals.

View this "How-To" guide about searching journal entries the find existing journal tab when creating a new journal, selecting review journals, and completing a ledger inquiry in PeopleSoft.

View this "How-To" guide about the journal drill back process. It breaks it down in in six different steps for trying to drill back through the budget overview page and in five steps when wanting to drill back through the "local" ledger inquiry page.