Populate an Expense Report from a Travel Authorization

COPY FROM A TRAVEL AUTHORIZATION

Travel Expense Center>Expense Report>Create

 01-TE-CopyFrTrvlAuth

Quick Start: Select from the drop down menu a Travel Authorization

Go



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POPULATE FROM A TRAVEL AUTHORIZATION

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Date Range:  Select a date range to display approved travel authorizations from a specified period.  (Optional).

Search:  Select the search button.

Select:  Click Select to select the travel authorization to use as a basis for the expense report.



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EXPENSE REPORT ENTRY

PeopleSoft Expenses displays the Expense Report Entry page and populates the fields with data from the travel authorization that you copied from.  Update the expense report based on the actual out of pocket expenses.

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APPLY CASH ADVANCE

You can apply a cash advance to more than one expense report, and you can apply more than one cash advance to an expense report. When a cash advance is applied, PeopleSoft Expenses updates the cash advance balance accordingly. If the expense report is denied, the balance of the cash advance is restored and available for use on another expense report.

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Apply Cash Advance(s):  Select the Apply Cash Advance(s) hyper link



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APPLY CASH ADVANCE LOOKUP

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Advance ID:  Select the magnifying glass.  A Lookup page will display

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Advance ID:  Select the cash advance ID that you want to apply to the expense report. You can apply more than one cash advance to an expense report.

 07-TE-Total Applied

Total Applied:  The amount of the cash advance that is applied to expense report.

Add Cash Advance:  Click to add another line to select an additional cash advance to apply to the expense report.

Update Totals:  If you change the cash advance applied amount, then click to update the Total Advance Applied and Total Due Employee fields.

Total Due Employee:  Indicates the amount due to either the employee or the company after applying the total cash advance amounts.

 OK

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Training & Documentation


This section provides "How-To" guides for both Travel and Expense reporting. Creating Travel Authorizations, Cash Advances, Travel and Non-Travel expense processing as well as the Approval Processes are but a few from which you may choose. For more detail information on travel compliance, see Travel Processing Tips.


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