UGRADS

Registration period:

February 1 – March 16, 2018 (closes at 11:59 p.m.)

Poster printing deadline:

April 20, 2018

UGRADS event date:

April 27, 2018

Reminder: You must be present at your assigned poster presentation session or you will receive a score of zero on oral quality which will take you out of contention for receiving a prize.

Volunteering is easy! Just go to the following URL and fill in the requested information. You will receive an email confirmation for your records with your preferences listed:

http://cefns.nau.edu/webapps/ugrads/

Please register before Monday, March 12 to be acknowledged in the program (This is also the abstract submission deadline for students.)

After the abstracts are in, you will receive judging guidelines, logistics, and the titles of your assigned posters.

Please contact Anita Antoninka if you have questions.

Registration period: February 1 – March 16, 2018 (closes 11:59 p.m.)

Applications from undergraduate students in all colleges who wish to share their work as posters, oral presentations, exhibits, and performances should be submitted online during the registration period.

Registration information can be found on the NAU Undergraduate Symposium registration page.

Note:

• Only the primary author or presenter should register
• All co-authors are to be listed by the primary author on the form
• CEFNS students may be the lead (primary) on only one poster
• Gather all necessary information prior to going online and registering-use Google Chrome or Internet Explorer (form appears blank in Firefox)
• Prepare an abstract (part of the judging criteria)
• Clearly state the problem, issue, or concept being investigated or demonstrated
• Summarize the project
• Project must be readable by a non-technical, educated audience
• Minimize the use of, and explain, technical jargon
• Describe the broader interest or impact of the project
• Beginning February 1, 2018, log into the Online Registration Form and enter information
• Note: if you will need to edit or add more information later, do NOT click “Done” on the final page, just save your work; you should be able to log back in and complete the form later
• Once you select “Done” your registration is final and no changes can be made
• Reminder: you must be present at your assigned poster presentation session or you will receive a zero on oral quality, which will take you out of contention for receiving a prize
• No late registrations will be accepted

Student poster presenters will be assigned to be present at their posters during one of the following sessions:

• Session 1: 9:00 a.m. – 11:00 a.m.
• Session 2: 2:00 p.m. – 4:00 p.m.

Poster presenters should follow the specific directions in the UG Symposium Presentation Information email messages regarding poster set-up and take-down times.

Abstract submission is OPEN. It will close on Monday, March 16th at 5:00 pm. Abstracts are limited to 250 words.

Poster creation

It is the responsibility of participating students to create posters for the poster sessions. Posters should be designed to be hung with velcro on a large display board (no tape, pins, or tri-fold poster boards). For consistency and convenience, we recommend that you download, and take advantage of, the poster templates provided below. There is a landscape version and a portrait version with useful tips to help you quickly create an attractive poster, but we encourage you to be creative as well.

NOTE: CEFNS 2018 poster judging rubrics have changed. Please review:

Basic poster formatting and construction guidelines:

• CEFNS posters should be no larger than 36″ x 46″ to fit on the display board
• Posters should be created in PowerPoint or PDF format; trying to blow up an 8.5 x 11 does NOT work well
• The use of dark (especially black) solid color backgrounds is strongly discouraged…and will incur additional charges
• All posters must be attached to the display board using velcro; no tape, pins, or tri-fold posters are permitted
• Posters must be readable from at least four feet away
• The presentation title must be at least two inches high
• Beneath the title, the name(s) of the student author(s), faculty sponsor, and department/school must be at least one inch high
• All source(s) of your funding should be acknowledged on the poster
• Generally more graphics/less text is preferable
• Large format NAU logos are available

Poster printing options

On campus options:

CEFNS students: to have a poster printed at no cost, the student who registered the project for UGS/UGRADS must submit the poster to the Physics department by email to Ed.Anderson@nau.edu (3-7096) no later than 5:00 p.m., Friday, April 20, 2018. Students should choose a white background.

NAU printing services: check with your professor/mentor to see if you are eligible for the NAU Printing Services “Symposium Poster Printing Program.” Payment may be available through valid departmental speedchart numbers, and mentors must register with Printing Services and provide a speedchart number to charge the payment to. The flat rate is $60. Printing Services specializes in fast turnarounds, and you can order your posters from home. Students may order Symposium Posters and receive special pricing when they order online through Printing Services. Posters are available on a variety of paper types and sizes, and same day turnaround is available.

Other local poster printing options:

• Kinkos FedEx: 1423 S. Plaza Way, (928) 779-5159 ~$80 + tax (possible 10% discount with NAU ID)
• Staples: 2625 N. Woodlands Village Blvd., (928) 214-8424 ~$50 + tax (check for possible promotions)
• Print Raven 1300 S. Milton #125, (928) 773-1105 ~$52 (matte) or $62 (gloss) + tax (need 24 hours notice and prefer PDF format; you will need to pay for the poster at the time you place your order)

Online options:

PosterPresentations.com: price varies by size and quality ($45-$65); place order by noon (pacific time) for your poster to ship out on the same business day (cost of shipping depends on delivery time: $0 – $60).

Free poster printing:

If you do not have the resources for printing your poster, CEFNS and the Department of Physics and Astronomy will cover this expense. The process is as follows, and you must use one of the poster templates available below:

• Posters must be sized to 36″ high by 44″ wide in PowerPoint format (as they are in the templates). No other software formats or sizes are acceptable if you have your poster printed by CEFNS.
• Download one of the poster templates below for additional tips and guidelines
• PowerPoint or PDF files may be submitted to Ed.Anderson@nau.edu no later than 5:00 p.m. on Friday, April 20th to guarantee on-time printing for presentations
• Printed posters should be picked up by April 23rd, by a member of the presenting team in the Physics and Astronomy Office, building 19, room 209; posters will NOT be delivered to UGRADS or departments

CEFNS Poster Landscape Style Guide

CEFNS Poster Portrait Style Guide

Oral presentations (ENV and Engineering/CS capstone students only):

Oral presentations will be given in rooms in the du Bois Center. Consult with your capstone instructor for specific instructions on presentation length and format. Speakers should plan to arrive before their session starts, to set up their presentations and check in with their moderator.

Poster presentations:

All poster presentations will be judged by 2-3 experienced scientists and/or engineers. Judging will occur within the three categories of projects presented at UGRADS:

1. Engineering design
2. Research and research-based internships
3. Community projects/community internships

Fabulous prizes will be awarded to winners in each category. Please keep in mind that your posters may be judged by people outside your area of expertise. Therefore, poster presentations should be structured for a lay-audience. As a guideline to what the judges are looking for, the judging templates for each of the three categories are available below:

• UGRADS Engineering Design Rubric
• UGRADS Research Rubric
• UGRADS ENV Capstone, Internship, Community Project Rubric
• UGRADS Science/Math, Teaching, Learning Project Rubric

Poster presentation expectations:

• The poster’s first author is required to present the poster in the scheduled session. Additional undergraduate authors are also permitted to co-present. To allow enough time for poster judges to view all posters and visit with presenters, posters will be presented in two sessions, one in the morning and one in the afternoon. All posters will be displayed, all day, in the NAU Skydome.
• There are two poster sessions, one in the morning (Session I) and one in the afternoon (Session II). You will be assigned to be physically at your poster for two hours during either the morning or afternoon session. We have ~200 posters to schedule for judging, so you will not be able to choose your session.
• All posters should be put up on the assigned poster board space by 8:30 a.m. on April 27th. You should plan to take your poster down between 4:00 p.m. – 5:00 p.m. on April 27th. Staff will be in the Skydome to assist you.
• Posters will be affixed with velcro, not pins. The poster boards are fabric. You will need to purchase inexpensive velcro tabs at Walmart, JoAnn’s, etc. in order to put your poster up.
• Remember: your poster must be up for the whole day. Even if you are assigned the afternoon session as your physical presence window, you need to have your poster up by 8:30 a.m. sharp.
• Participants who are presenting posters AND giving oral presentations will be scheduled so that their poster session does not overlap with their oral presentation session.
• If you will miss classes during your oral and/or poster presentation, please see your mentor to obtain an institutional excuse for the day. Contact them by April 3rd to ensure excuses can be issued in time.

7:00-8:30 am:  Setup Posters in the Skydome. All posters will be set up at this time.

8:45-11:45 am:  Oral presentations in the du Bois Center
9:00-11:00 am:  Posters Session I in the Skydome

11:30-1:00 pm:  Luncheon for Student Presenters, Faculty Mentors, and Judges in the du Bois Ballroom.  Guest speaker is Peggy Nelson, Executive Aerospace Consultant

1:15-5:00 pm:  Oral presentations in the du Bois Center
2:00-4:00 pm:  Posters Session II in the Skydome

Unregistered vehicles may park in lots P66 (SkyDome) during the Symposium. Faculty, staff, and student permit holders should continue to park in their designated parking lots for set-up on Thursday and all day on Friday.

Please refer to the NAU Parking Map for more information.

Internship/Community Project

1st Place

Maxwell Herbert
Mentor: Dr. Richard Hofstetter
Department of Chemistry & Biochemistry
“The Music of Bark Beetles”

Research

1st Place

Kyle Lindstrom
Mentor: Dr. Lisa Prato
Department of Physics & Astronomy
“Planet Formation around Binary and Multiple Star Systems”

2nd Place

Tatum Bardsley
Mentors: Dr. Robert Kellar, Dr. Andrew Koppisch, Robert Audet
Department of Biological Sciences
“Ionic Liquids Demonstrate Antimicrobial Activity and Cellular Compatibility”

3rd Place Tie

Austin Dikeman
Mentors: Dr. Faith Walker, Dr. Carol Chambers, Dr. Viacheslav Fofanov, Daniel Sanchez
Department of Biological Sciences
“Tracking Escherichia coli infections of the endangered New Mexico jumping mouse (Zapus luteus luteus)”

Amalee Nunnally
Mentors: Dr. Paul Keim, Dr. Heidie Hornstra-O’Neill, Nathan Stone
Department of Biological Sciences
“Are soil and water important reservoirs for clostridioides difficile disease in Flagstaff, Arizona?”

Engineering Capstone

1st Place

Daniel Matthews, Zachary McCormick, Jacob Head, Mitchell Parker
Mentor: Dr. David Trevas
Department of Mechanical Engineering
“MWI Labs NRL Loss Arch Redesign”

2nd Place

Tatum Begay, Taylor McCormack, William Senseman, Wyatt Bain, Brandon Dunn, Alonzo Bizahaloni, Ahmad Abuouf, Carl Aaker
Mentor: Dr. Sarah Oman
Department of Mechanical Engineering
“Salt River Project Solar Air Heater”

Phi Kappa Phi Senior Award

Darius Rowe
Mentor: Dr. Cindy Browder, Dr. Constantine Ciocanel
Department of Chemistry & Biochemistry
“A Conductive Thermosetting Polymer for Use in Energy Storage Systems”

2018 Undergrad Symposium Program Booklet