Rules and Regulations

GENERAL MISCELLANEOUS REGULATIONS

Access to student information

According to the Family Educational Rights and Privacy Act, students have the right to inspect and review their education records, request amendments to their records, and to consent or withhold consent regarding personally identifiable information contained in these records.  If you wish to inspect your own education records, you should submit a written request that identifies the record(s) you wish to inspect to the Office of the Registrar, the Office of Student Life or appropriate institutional official.

Students are allowed to change, edit, and/or restrict certain directory information (telephone, address, email) that Northern Arizona University maintains. You can do this yourself on LOUIE. Log into LOUIE and navigate to: Self Service > Campus Personal Information > Privacy Settings > Edit FERPA/Directory Restrictions.

You will be provided choices as to what information you want the university to share about you. Keep in mind that if you restrict certain information from being released to the general public this may make it difficult for individuals to reach you. The directory information provided on LOUIE is the only official source of Northern Arizona University directory information. Other services may exist on the internet but they are not affiliated with NAU. For security reasons, use caution when releasing personal information to these various services.

Alcohol policy

Alcoholic beverages may not be sold distributed or used, on the campuses of the institutions of the Arizona University System except where authorized by the Arizona Board of Regents.

On-campus possession or consumption of alcoholic beverages by those of legal age will be allowed only in certain residence halls, in other campus living units or other designated areas.

a. Consumption of alcoholic beverages in the residence halls or other campus living units by residents thereof, who are of legal drinking age, will be permitted only in private living quarters or in other limited access areas which are designated and approved by the Office of Housing and Residence Life. For details refer to the Housing and Residence Life Policies and Expectations
b. Consumption of alcoholic beverages in areas other than the above is prohibited. Consumption of alcohol in public areas is prohibited. 
c. Consumption of alcoholic beverages by those who are not of legal age is prohibited.

Board of Regents' policy on accommodation of religious observance and practice

Please see ABOR Policy #1-119, Section B.3.

The Board and the universities shall provide reasonable accommodations for religious practices and for persons with disabilities as required by law.

Boats/Trailers
Space limitations will not permit the parking or storage of boats and/or trailers on campus.
Drug policy
The possession, use, sale, distribution, manufacture/ cultivation of any type of illegal drug (to include, but not limited to barbiturates, opiates, marijuana or medical marijuana, amphetamines, or hallucinogens) or aiding in the use of such are in violation of the statutes of the State of Arizona and therefore are not permitted on the campus. Violators will be subject to disciplinary action under the Student Code of Conduct.
Email

 The use of e-mail is to be considered an official method for the communication of NAU business related information for students and employees. The University may send communications to students and employees via e-mail. Students and employees are responsible for the consequences of not reading in a timely fashion University-related communications sent to their official NAU e- mail account. Students and employees are expected to check their NAU official e-mail on a frequent and consistent basis in order to remain informed of University-related communications.

For more information, please see the Email Usage policy.

Equal Opportunity / Affirmative Action / Title IX / ADA
For more information, please visit the Equity and Access Office.
Fines
Monetary obligations, such as library and parking fines, should be taken seriously. Failure to make due payments may result in legal action or could prevent a student from future registration and from obtaining transcripts.
Hoverboards
Hoverboards and similar self-balancing motorized scooters are not allowed on campus.
Identification card (JacksCard)

All incoming students are charged $25 for their first card. JacksCards are the property of Northern Arizona University and are provided for identification and access to services. The NAU Code of Conduct, implemented by the Board of Regents and enforced by NAU, requires that students, faculty, and staff carry their JacksCard at all times. Students must surrender the ID card upon request to appropriate university officials acting in performance of their duties in enforcing university rules and regulations. 


JacksCard Regulations:

1. The JacksCard is not transferable and is valid as long as the holder continues his/her specific affilitation with the university. 

2. Carry the JacksCard at all times. It is required for: accessing your residence hall; registering for classes; checking-out library materials; registering motor vehicles; obtaining assistance from Campus Health Services; acquiring financial aid awards; obtaining campus paychecks; making payments at Student and Departmental Account Services; verifying enrollment; and admission to athletic, cultural and recreational facilities and events. 

3. Any misuse, alteration, or fabrication of the JacksCard will subject the cardholder to disciplinary action by the university. 

4. Students are responsible for the care and use of their JacksCard. JacksCards are integrated with antenna coils and electronic chips. Please take care of your card in the following ways to avoid damage:

  • Do NOT punch any holes. If any holes are punched in the card it will no longer work and the cardholder will be assessed the $25 replacement fee.
  • Do not bend.
  • Do not use as an ice scraper or scraping tool.
  • Do not wash or submerge in water.
5. Replacement/Lost Card: A full replacement cost of $25 will be charged to any cardholder who has lost or physically damaged their JacksCard. Cards reported stolen through the NAU Police Department can be replaced for a discounted rate. A copy of the police report is required.

6. The JacksCard itself does not expire. If you withdraw from Northern Arizona University and re-enroll at a later date, the JacksCard from previous enrollment may be used (some exclusions apply).

Information distribution policy

A. Students and student organizations are encouraged to disseminate information about activities and programs related to their organization. This may be accomplished by posting notices on designated kiosks or bulletin boards, or by distributing notices at the designated booth, table or area approved by Student Unions and Activities. Dissemination of information must not interfere with the natural egress or ingress of pedestrian, bicycle or vehicular traffic. Any individual or group distributing literature is also responsible for cleaning any litter related to distribution efforts.

B. All information must be factual, and should not mislead or misrepresent the real nature of a student or student group event, service, or activity. Decisions regarding the permissibility of posting or distribution will not be made on the basis of content, with the exception of materials containing illegal content or that violate university or Board of Regents’ policies. Examples of impermissible content include materials that are obscene, that convey an imminent threat of physical harm to specific individuals, or that disclose confidential information without appropriate authorization.

C. Students, recognized student organizations and university departments may place posters on stands and/or easels with the permission of the individual building managers. (Posters in this instance shall be defined as signs, advertisements, handbills, flyers, brochures, announcements, banners, cards, and other information devices.) See item A above. 

D. Posters may be placed on campus bulletin boards and kiosks with the following provisions:

l. that they be authorized for posting by the Building Manager of the building(s) involved. 
2. they do not exceed 14 inches by 22 inches in size. 
3. all notices must be dated with a maximum of 7 days of posting allowed.

E. It shall be the responsibility of the organization, department, candidate, student, or sponsor to remove all posters not later than 5:00 p.m. on the day following the announced event, election, or deadline.

F. Poster copy must include the full name of the sponsoring organization or it will be removed.

G. There shall be no signs or posters placed on trees, plants, planters, trash receptacles, benches, signage, utility poles, fences, doors, walls or windows of buildings, vehicles, sidewalks or on any painted surface.

H. No one may place posters or any advertisements or notices in any residence hall, without written permission of the Residence Hall Director. 

I. The university does not allow door-to-door solicitation of literature.

J. The university does not allow for the use of sidewalk chalk for any purpose.

Medical insurance coverage
The University's self-insurance plan does not provide medical coverage to students if injured while participating in university-related activities or academic programs. Students are strongly encouraged to obtain medical/health insurance prior to participation - either through their parent's health insurance plan or by purchasing insurance (such as the Student Health Insurance offered through Campus Health Services).
Pets

See Housing and Residence Life Policies and Expectations regarding animals in residence halls.

In the interest of promoting greater personal safety, a more healthful environment and increased maintenance efficiency in campus educational, administrative, and general-purpose buildings, and on the campus grounds surrounding these facilities, pets shall not be allowed inside buildings with the exceptions of service animals for people with disabilities; animals, fish, fowl, or reptiles under control of, and used by academic departments for approved teaching and research purposes and those animals, fish, fowl, or reptiles used in approved performances.  Where exceptions apply, appropriate signage shall be posted.  All pets on the grounds must be on a leash.  Pet owners are responsible for cleaning up after their pets.  Pets may not be tethered to buildings, structures, motor vehicles, railings, light poles or any other structure.  Unattended animals will be turned over to the city animal control officer.  Anyone who brings a pet onto the NAU campus assumes full financial responsibility for any damages to property or injury to individuals caused by the animal or its presence as a result of being present on the NAU campus.

Planned events
The right to freedom of expression is protected by the First Amendment and is upheld by the Arizona Board of Regents and Northern Arizona University. Northern Arizona University supports the free expression of individual and group views on a variety of topics. The creation and maintenance of productive environments within which this expression and exchange of ideas can take place is an important mission for the university. While the issues and topics may vary and at times be controversial, it is the expectation of the university that members of the university community (students, faculty, staff, and guests) will respect the right of others to freely express their opinions, beliefs and views. The university recognizes the importance of and the right to freedom of speech, including the right to assemble, to march, and other rights related to the expression of thoughts and ideas. Related to its role of creating and maintaining a conducive atmosphere for the free expression of views, the university recognizes the importance of organizing events so that they can be carried out in a positive and safe way. It is for this reason that guidelines have been established. These guidelines exist to ensure that the free exchange of ideas within public and designated public forums can occur, while simultaneously preserving public health, safety, welfare, the normal business uses of the campus, and the rights of all members of the NAU community to legitimately use and enjoy the campus. For more information please refer to the Statement Regarding Planned Events.
Residency and Financial Assistance Eligibility policy
In accordance with Arizona law, any person who is a citizen or legal resident of the US or who is lawfully present in the US may be eligible for specified financial aid from the university. Arizona law classifies any person who is a US citizen or who has lawful immigration status and is an Arizona resident as an in-state student for tuition purposes.
Skateboards and roller skates/blades
The use of non-pedestrian devices such as skateboards, roller skates and in-line skates in any university building or on university roadways is prohibited unless the area is specifically designated otherwise, nor are they to be used on or near building entrances, the exterior of buildings, benches, or other university structures. Those utilizing skateboards, roller skates and in-line skates must yield the right-of-way to all pedestrians and/or motorized vehicles. Skateboard, roller skate and in-line skate operators will be responsible for restitution of any damage caused.
Student conduct
In compliance with state law, the Arizona Board of Regents has adopted and promulgates a Student Code of Conduct which establishes rules and regulations governing the behavior of students in attendance at the university. 
Student Identification Numbers
Your Student Identification Number

Your student identification number is used by the university for general record-keeping purposes and shows on the bottom of your JacksCard. Northern Arizona University is not required and prefers not to use Social Security numbers for these purposes and the disclosure of such is done voluntarily. A unique nine-digit number is assigned to you randomly for general record-keeping purposes when you apply for admission. For any questions regarding your student identification number please contact  the Office of the Registrar.  Please note, however, that federal law requires your Social Security number be supplied on any federal financial aid application.

Your JacksCard Number

Your JacksCard number is used for electronic transactions and validation on campus. This 16-digit number is assigned to you when you pick up your first ID card and will change if your card is lost or stolen. Lost or stolen cards can be reported to the JacksCard office during normal business hours or to the NAU Police Department at 928-523-3611.

Subsidiary use of University campus
Loitering by nonmembers of the university community, in the facilities of the university or on the university campus, can interfere with the normal activities and procedures of the university.  Guests of the university community are required, while on the campus, to observe and comply with the rules and regulations adopted by the university or the Arizona Board of Regents. Guests must also identify themselves upon the request of a university officer of campus security or other law enforcement officer in the performance of his/her duty. Guests who fail to abide by university procedures and policies may be asked to leave the campus.
Surveys
All surveys conducted by students and/or student organizations on campus, whether in class or in residence halls, must be approved by the university administration. Please submit proposals through Unions and Student Activities. Some surveys may also need the approval of the Institutional Review Board.
Tobacco-free policy

 Northern Arizona University is a tobacco and smoke-free campus.

  • Smoking and the use of all tobacco products, including those not approved by the FDA for cessation, is prohibited at all facilities and in vehicles owned, operated or leased by Northern Arizona University. This includes, but is not limited to, the use of cigarettes, e-cigarettes, hookah, e-hookah, chew, dip, snuff, cigars, pipes, vaporizers, etc.
  • Smoking and the use of all tobacco products shall not be permitted in any enclosed space, including private residential space or private vehicles on university property.
  • Smoking and the use of all tobacco products shall be prohibited outdoors on all NAU campus properties including parking lots and athletic facilities.
  • This policy applies to all members of the campus community, including but not limited to students, faculty, staff, contractors, vendors, affiliates, volunteers and visitors to the NAU campus regardless of the purpose for the visit.
Trademark licensing / logo use

Northern Arizona University’s trademarks and vendor licensing program exists to protect the name, logos, marks and trademarks of Northern Arizona University, as well as to enhance the image of the University by authorizing the use of its marks on high-quality and tasteful merchandise and apparel. The program also exists to ensure that the University receives appropriate commercial value for the use of its trademarks and logos as well as to actively enforce any unauthorized or inappropriate use.

General Requirements

To help maintain a consistent and positive image, Northern Arizona University requires that all individuals, organizations, departments and companies, both internal and external, obtain these products from a vendor or manufacturer who is licensed with NAU through a licensing agent under contract with the University. This licensing agent is Collegiate Licensing Company (CLC). Approval through CLC is required before any vendor may produce product(s) of any nature displaying NAU indicia, regardless of the distribution method.

Authorization Policy for NAU Departments and Student Organizations 

 

All Northern Arizona University departments and recognized student organizations (RSOs) are required to obtain prior approval to use the indicia (i.e. names, marks, logos, seals and/or symbols) of the University in any commercial or non-commercial venture.
Internal University departments and RSOs are also required to purchase NAU merchandise from officially-licensed vendors approved by the University through CLC.

For more information please contact University Trademark Licensing. The Office of Student Life can assist registered student organizations with obtaining the necessary prior approvals to use NAU names, logos, marks, or trademarks.

Weapons

Use, possession, display, or storage of any weapon, dangerous instrument, explosive material or device, is not permitted on campus, except for service weapons of law enforcement officers or as allowed by Arizona Revised Statute or authorized by university officials with authority to grant such permission. Please refer to the NAU Police Department website for additional information.

 A process is currently in place where a club, organization, or program may request an exception to the weapons policy by submitting an application to the Chief of Police at least ten working days prior to the intended date of such use, possession, display or storage of a weapon. The application is located on the NAU Police Department website.

Registered student organizations, classes, programs, or groups that plan to host on-campus practice sessions or events involving weapons, perform celebratory traditions utilizing real or fabricated weapons, or who use real or simulated weapons as integral to their activity must:

  • Locate and reserve a designated and approved facility or space.
    • Events utilizing real or simulated weapons and designated for “the entire campus” will NOT be approved.
    • Spontaneous or informal gatherings of such clubs cannot be approved.
  • Annually file and have approved a Request for Exception to the Weapons, Explosives and Fireworks Policy by the NAU Chief of Police.
  • No on-campus storage (including Residence Hall rooms) of personally owned weapons will be permitted.
    • This includes even “toy-like” weapons such as neon-colored nerf guns, light sabers, etc.
  • Any personal weapon used in on-campus events and competitions must be transported in an appropriate, lockable carry case.
  • All weapons (real and fabricated) owned by a department or pogrom must be stored in a secured location approved as part of the Request for Exception to the Weapons, Explosives and Fireworks Policy process. Gasoline must be appropriately stored and used in a properly ventilated area.

 

TRANSPORTATION REGULATIONS

Bicycles

1. Bicycle parking is restricted to racks provided.

2. A bicycle parked on a sidewalk, or at an entrance to or in a building, or secured to a tree, light pole, sign post, or any other unauthorized area shall be subject to impoundment. (Exception: disassembled bicycles may be stored in residence halls. Assembled bicycles may be stored in hall rooms, only during semester breaks while the hall is unoccupied)

3. In addition to campus regulations, bicycles must comply with the Transportation Laws of Arizona, Title 28. Paraphrased for your information is an excerpt from Title 28 (ARS 28-812) that reads:

*  A person riding a bicycle upon a roadway or on a shoulder adjoining a roadway shall be granted all rights and shall be subject to all duties applicable to the driver of a vehicle.

4. Every bicycle used from dusk to dawn must be equipped with a white headlight and a red rear reflector (ARS 28-817). 

5. All bicycles operated in Flagstaff must be licensed by the City and display a registration permit (City Ordinance 9-5-12). Bicycles may be registered at the Flagstaff Police Department or at Parking and Shuttle Services. This will assist in recovering a bicycle in the event it is stolen. 

Northern Arizona University maintains the right to cut locks, chains, and/or cables for the purpose of impounding any bicycle found to be abandoned, or parked/stored in violation of university regulations at the owner's expense. 

Bicycle Safety Tips:

1. Night Riding: If riding at night, you are required to equip your bike with the following:

*  A. a headlight emitting a white light, visible from a distance of at least five hundred feet, and 

*  B. a red rear reflector or light, visible from fifty to three hundred feet; for added safety, two side reflectors (white or yellow), visible from both sides, are recommended.

2. Inclement Weather: When riding in inclement weather, be aware of:

*  A. increased stopping distance; wet rims reduce braking ability; 

*  B. decreased visibility for yourself and other motorists; and 

*  C. increased pedestrian traffic, which makes riding more hazardous.

3. Eye Contact: When approaching turning motorists, make eye contact but do not assume they see you. Be prepared to yield, even if you have the right-of-way. 

4. Protective Gear: Wear protective gear, particularly a helmet, and brightly colored clothing during the day, reflective clothing at night. You can never be too visible. Keep shoelaces short and pant legs tight. 

5. Radio/Stereo Headphones: Do not wear radio/stereo headphones. They reduce your ability to hear surrounding traffic. 

6. Mutual Respect: Respect other road users and be considerate of them. 

7. Know where you're going and how to get there. A thoughtful route selection can save you time. 

Information regarding bicycle registration fees, fine payments, appeal process, additional rules and regulations are contained in the University Rules and Regulations for Parking and Traffic.

Motorcycles

Students are advised to review the University Rules and Regulations for Parking and Traffic. All persons are reminded of the need to comply with State Law A.R.S. 28-964, paraphrased for your information:

A. The operator and passenger of a motorcycle or motor driven cycle shall at all times, while operating or riding on such motorcycle or motor driven cycle, wear protective glasses, goggles, or a transparent face shield of a type approved by the commission unless the motorcycle or the motor driven cycle is equipped with a protective windshield. The provisions of this subsection shall not apply to electrically powered three-wheeled vehicles or three-wheeled vehicles on which the operator and passenger ride within an enclosed cab. 

B. A motorcycle and motor driven cycle shall be equipped with a rearview mirror, seat and footrests for the operator. Any motorcycle or motor driven cycle operated with a passenger shall be equipped with seats, footrests, and handrails for such passenger. 

C. Handlebars rising more than 15 inches above the level of the driver’s seat or saddle on a motorcycle or motor driven cycle are prohibited. 

D. Operator of a motorcycle must be in possession of a valid motorcycle license to comply with Arizona Revised Statute (A.R.S.) 28-403.

Parking
A color-coded zone permit system is used on campus to distribute parking assignments. Permits can be purchased from Parking and Shuttle Services. Vehicles not displaying a permit or parking in areas other than the lot(s) designated for that permit will be cited. Students are advised to review the University Rules and Regulations for Parking and Traffic Regulations.
Vehicle Registration
All vehicles on university property must properly display a valid permit, properly use short term parking areas, or parking garages in accordance with posted restrictions and policies detailed in the University Rules and Regulations for Parking and Traffic, on the signs at the entrance of each parking lot including parking garages, on signs at individual stalls, and on all kiosks. Employees, students, and affiliates displaying a semester or annual permit must register all vehicles associated with the permit.