Art Work Coverage

Arizona Department of Administration Risk Management Division (“ADOA RMD”) covers art work or art exhibits on loan to the University that are within the University’s care, custody, and control due to a written agreement or contract.  An authorized individual with signature authority must review and sign all written agreements or contracts prior to the acceptance and display of the art work or exhibit.  Details of the artwork or exhibit must be sent to the Insurance and Claims Unit and to ADOA RMD, to include the following:  Name of exhibit; dates of coverage; value of exhibit; and list of each artwork piece to include name of artist, title of artwork, medium, and value.

ADOA RMD will not insure artwork that is for sale while in the care, custody, and control of the University.

Written agreement

The agreement or contract must contain detailed information on the artwork or exhibit to include name of owner of each artwork item on display, name of artist, title of artwork, and value of artwork.  Additional information includes dates of coverage, location of exhibit, transportation responsibilities, and statement of understanding that the artwork shall not be for sale while on exhibit or display at the University and/or in the University’s care and custody.

Theft loss

In the event of theft of artwork, contact University Police at (928) 523-3611 to file a police report.  Also, contact the Insurance and Claims Unit at (928) 523-2009 to initiate a claim for the loss. The claim must be filed within 90 days from the date of loss. 

Damage loss

In the event of damage to artwork, complete and submit the on-line Damage Report.  The Damage Report will go directly to the nau-propliability@nau.edu e-mail for processing. The claim must be filed within 90 days from the date of loss.

For more information on Art Work Coverage, contact the Insurance and Claims Unit at (928) 523-2009.