Art Work Coverage
Arizona Department of Administration Risk
Management Division (“ADOA RMD”) covers art work or art exhibits on loan to the
University that are within the University’s care, custody, and control due
to a written agreement or contract. An authorized individual with
signature authority must review and sign all written agreements or contracts
prior to the acceptance and display of the art work or exhibit. Details
of the artwork or exhibit must be sent to the Insurance and Claims Unit and to ADOA
RMD, to include the following: Name of exhibit; dates of coverage; value
of exhibit; and list of each artwork piece to include name of artist, title of
artwork, medium, and value.
ADOA RMD will not insure
artwork that is for sale while in the care, custody, and control of the
The agreement or contract must contain
detailed information on the artwork or exhibit to include name of owner of each
artwork item on display, name of artist, title of artwork, and value of
artwork. Additional information includes dates of coverage, location of
exhibit, transportation responsibilities, and statement of understanding that
the artwork shall not be for sale while on exhibit or display at the University
and/or in the University’s care and custody.
In the event of theft of artwork, contact
University Police at (928) 523-3611 to file a police report. Also,
contact the Insurance and Claims Unit at (928) 523-2009 to initiate a claim for
the loss. The claim must be filed within 90 days from the date of loss.
In the event of damage to artwork, complete and
submit the on-line Damage
Report. The Damage Report will go directly to the email@example.com e-mail
for processing. The claim must be filed within 90 days from the date of
For more information on Art Work Coverage,
contact the Insurance and Claims Unit at (928) 523-2009.