Electronic PeopleSoft Administrative Security System (ePASS)

The ePASS (Electronic PeopleSoft Administrative Security System) is an electronic form within Northern Arizona University’s PeopleSoft LOUIE system that allows for paperless administrative security requests and security revocation.    

An ePASS form is usually initiated by an NAU employee or affiliate requiring administrative access to one of NAU’s PeopleSoft systems (LOUIE, HCM, or PS Financials). An ePASS form can also be initiated by a supervisor (listed as employee's reports to) or data steward on behalf of another user. After the ePASS is initiated it will be routed for the appropriate approvals, notifications will be sent at various points in the process and, when complete, security will be automatically updated within PeopleSoft.

Types of forms:

  • Security Request—Use to add administrative access to a PeopleSoft system (LOUIE, HCM or PS Financials)
  • Security Revocation—Use to revoke access to a PeopleSoft system due to transfer, change in job duties or termination


How to use ePASS

Before initiating an ePASS form

To begin log into LOUIE  (We recommend using Internet Explorer or Google Chrome)

After logging in, to submit a form for yourself, go to Self Service > ePASS Home Page.  

To submit a form on behalf of another person, go to Department Self Service > ePASS Evaluation Home Page.

Note:  Supervisors, in order to initiate a form for an employee you must be listed as the 'Reports To' for their position.  For more information please visit the HR Reports To page.

Employee and affiliate training guides

Employee Initiated Security Request Form
Affiliate Initiated Security Request Form
Employee/Affiliate Initiated Security Revoke Form
A form has been initiated on your behalf - Employee/Affiliate Confirm
Employee/Affiliate View
Update or Withdraw a Recycled Form

Supervisory and data steward training guides

Initiate a Security Request on behalf of an Employee or Affiliate
Initiate a Security Revoke Form on behalf of an Employee or Affiliate
Supervisor/Sponsor Evaluate and Approve
Data Steward Evaluate and Approve
Approver View
Update or Withdraw a Recycled Form

If you have questions or problems please contact the Information Technology Service's Solution Center by phone at 523-1511 or (statewide) 888/520-7215.  You may also email the Solution Center at ask-its@nau.edu.


Training & Documentation

In order to request security for access to Civitas you must be one of the following:   • Academic Advising Coordinator   • Academic Advising Coordinator   • Student Affairs Director   • Data/Business Analyst   • In a position responsible for student retention If you do not

Introduction and overview of NAU data access policy and LOUIE security

Salesforce Proxy Roles Reference Sheet Required: Request one of the following roles. NAU_CRM Basic Support : This role is designed to be a student worker role. This role will have basic read only access in Salesforce. The person in this role will see limited Salesforce fields,