Documentation Guidance

General Guidance for Disability Information/Documentation

In order to evaluate accommodation and service requests, Disability Resources will need information on how your disability is likely to impact you here at Northern Arizona University.   We want to understand the relevant impacts of your disability on tasks like communication, reading, writing, housing, technology, dining, the physical environment, classroom and laboratory and on line learning, etc.  Information on the impacts of physical (mobility, dexterity, endurance, etc.), perceptual, cognitive (attention, distractibility, communication, etc.), and behavioral abilities may be helpful as well.

What tools or strategies facilitate your access?  What barriers can you anticipate?   Together we will consider your answers to these questions to identify potential accommodations and services (such as extended time on tests, books in a digital format, interpreters). When providing information it may be useful to provide descriptions of treatments, medications, accommodations, auxiliary aids, assistive technology, services currently in use and their general effectiveness as tools for access. You can also identify additional accommodations or tools with a description of how you feel they will be helpful. 

Any information/documentation students can readily share during or prior to the first meeting is helpful and can save the need for follow up meetings with DR. Disability Resources recognizes that barriers exist and can create hardship for students with regard to having and presenting third party disability documentation. Please don't delay meeting with us out of concern for not having appropriate paperwork. If you have information/documentation you can submit it to D.R. by bringing it to our office in Room 2050 at the Health and Learning Center, emailing it to, fax it to 928-523-8747 or mail it to P.O. Box 5633, Flagstaff AZ 86011.

D.R. may ask for additional documentation concerning your disability and/or the need for accommodations. If such documentation is necessary, it will be limited to the need for the accommodation requested. We will consider any information, including but not limited to your description of your needs; records of past accommodations and services from high school, another college, state or high stakes testing organization; formal psychological or medical evaluations, and letters from past health, education or service providers. 

These general guidelines were developed to assist you and those in your support network to prepare this information so we can evaluate your request and make recommendations.  If you have questions, please contact us at 928-523-8773  or