Project Completion

Finalizing the Account

Once the project is complete and there are no extensions of time the final reports must be submitted. The principal investigator will need to submit the Final Technical report, in addition, SPS will submit the Final Financial Reports required. If the account has an excess of expense over cash collected then the department must make arrangements to have the excess expense removed.

If a residual of funds remain then either a refund to the grantor will need to be processed if the grant is cost reimbursable or follow University policy of 5% up to $1,000.00 if it is a fixed price agreement. Excess above the 5% up to $1,000.00 will need to be transferred to the Office of Grant and Contracts account..

Account Expended and Received in Full

When a project is complete and all reports have been sent and approved by the funding agency, and all funds have been received then it is time to deactivate the account from the Advantage system. Accounts that have been deactivated will remain on the system and can be reactivated if needed for a period of up to 18 months. After 18 months have passed, Computer Services will run a purge program and purge the account from the Advantage system.