Post Award Accounting Services and Fiscal Compliance

    Speedcharts are used to help "speed" up the processing of a PS document.  

    Speedcharts are G + Project ID# = example G1001234 

Please see Division of Accounts (pdf) on main page 

OR 

in PeopleSoft: Main Menu>Grants>Awards>Award Profile > click on hyperlink Attributes

Why is my IDT being routed to PAASFC for approval?

If the IDT falls under the following criteria it is considered a High Risk and therefore needs PAASFC review and approval before it is processed. 

• Expense transfer greater than $1,000
• Any expense transferred from funds outside of 3000, 3100, 3700, 3800 & 3900
• All supplies and Materials Accounts (730*)  with exception of 730220 & 730240

What documents do I need to provide to PAASFC to ensure IDT approval?

1. A copy of the invoice(s) or travel document(s)
2. Justification that addresses the questions below. Cost Transfer Justification Form must be completed. 
   • How did the error occur?
   • What is the benefit of moving this expense to the debit or transfer to project id?
     • Note:  Because the current audit environment targets expense transfers to  project ID#, be specific; to simply state, “moving expense/supplies” is not acceptable.  When moving several items, name 2 or 3 of the major items being transferred.
   • What is being done to prevent this type of expense transfer in the future?
   • Why is the expense being moved so late?
     • If the transaction is over 90 days from the date the expense originally posted to the ledger, address the untimeliness.

My IDT is not considered High Risk, what documentation should I retain in my department?

The same documentation (see “What documents do I need to provide to PAASFC to ensure IDT approval”) is required for all IDT’s on any sponsored project.

PAASFC conducts post-transaction audits to ensure that departments are maintaining the required supporting documentation for all IDT’s on sponsored projects.

Where can I find more information regarding Cost Transfers on Sponsored Projects?

PAASFC has provided Cost Transfer Guidelines under Policies on our website www.nau.edu/postaward