How to Read Advisement Reports

Every Advisement Report begins with an unofficial transcript showing your transfer work and what courses you have taken at NAU. If you have questions about what appears on your transcript, contact your advisor or the Registrar’s Office.

If you need to review how to create your Advisement Report in LOUIE before you begin reading it, see the Advisement Reports tutorial now. If you are considering changing your major, minor or certificate program and wish to review how to create a report in LOUIE with these options, see How to Create a What-if Scenario. Otherwise, follow the directions below to learn How to Read an Advisement Report.

You will find all information regarding your degree and degree requirements, including what you have completed so far, under the title My Academic Requirements. It will appear similar to Figure 1, only the bullets will be expanded.

Figure 1

Advisement Report list


Legend

The first minimized section by default is the legend (Figure 2). This is general information about the advisement report. It also defines the different codes used in the report. You don’t need to read this every time, but please read it at least once.

Figure 2 

Legend


Catalog Year

Your Catalog Year is the year you first entered NAU. You will use it to reference progression plans for degrees as degree requirements change on a yearly basis.

Make sure the catalog year listed above the legend, as shown in Figure 3 below, is the catalog you are using. If this is not correct, you will get the wrong degree requirements. Contact your advisor if you need your catalog year corrected.

Figure 3

Advisement Report


Overall Requirements

The overall requirements section includes a numbered list of the total units required to graduate, the total units of upper division coursework needed, any grade point average requirement, and so on. If you have not satisfied all of these requirements for graduation, you will see “Not Satisfied:” as the intro to the section versus the “Satisfied:” that begins the satisfied credits as shown below in Figure 4.

Figure 4 

Satisfied vs Not Satisfied


Diversity Requirement

The Diversity Requirement, displayed in Figure 5 below, applies to students using the 2005-2006 and later catalogs. This is a university requirement and is not part of liberal studies.

Figure 5 

Diversity


Liberal Studies

Liberal studies requirements follow the university requirements in your Advisement Report. These requirements include foundation requirements (English and Math), Lab Science, and the 4 distribution blocks: Science and Applied Science, Aesthetic and Humanistic Inquiry, Cultural Understanding, and Social and Political Worlds.

The example below, in Figure 6, shows two liberal studies blocks. This student has not completed Cultural Understanding block, so the section begins with “Not Satisfied:” followed by the distribution of units required, taken, and needed, but the Social and Political Worlds Block is complete and is only followed by “Satisfied:” and the list of courses that were taken to satisfy the credits.

Figure 6 

Liberal Studies 


Major Requirements

After scrolling through the requirements that all students must take, you will see the requirements for your specific major as seen in Figure 7.

When reading your Major Requirements in your Advisement Report, you will see the required courses for each topic of the major (examples of topics include Math, English, Technical electives, Junior writing, etc.) and if they are satisfied or not.

Under each requirement, your report will show the courses you have already completed or, in which you are enrolled. Following each there is a status symbol to indicate current standing of the course. A yellow diamond means that the course is currently in progress and a green circle with a check mark means that the class has already been taken.

Figure 7 

Major Requirements 


Electives

The General Electives and Additional Coursework section, displayed in Figure 8, shows courses that were not used to meet specific degree requirements. This will include generic transfer courses (TRAN 100TR), courses with F or W grades, any X courses (such as MAT 101X), and units earned for placement tests.  Some of these courses may count toward graduation, but they are not used in any specific degree requirement shown on the report.

Figure 8 

General Electives

Minor or Emphasis Requirements

If you are completing a minor or an emphasis, it will appear after the elective section at the end of the report. Remember that you have to declare which minor or emphasis you’ll complete so that it will appear on the Advisement Report. Contact your advisor to declare a minor or emphasis.

Additional Plans

If you are pursuing a second major or a certificate, these requirements will also follow the electives section. 

Academic Exceptions

Sometimes students are allowed to use courses different than those listed in the Advisement Report’s requirements. If you have been granted an exception, for example, using a transfer course in place of an NAU course, it needs to be entered into LOUIE. Contact your advisor to request that the information be entered into the LOUIE system.

What Can Go Wrong and What Can I Do?

If you completed an AGEC or associate degree after being admitted to NAU, and that information has never been entered in the system, it will not show up in Degree Progress Report.  Make sure you have requested a final transcript be submitted to NAU by the community college you attended. If it has been already submitted, contact your advisor for assistance.

  • Change of Major/Minor: Any time you change (or add) a major, minor, emphasis, etc., you must contact your advisor who will enter the change into LOUIE. If you don’t get this information into LOUIE, your degree progress report will show the wrong requirements or may show no requirements at all. Contact your advisor for assistance.
  • Transfer Coursework: If you have taken transfer courses since being admitted to NAU, but these courses have never been evaluated, they will not show up in your Degree Progress Report. Make sure you have requested a transcript be submitted to NAU by the institution where you took the courses. If it has already been submitted, contact your advisor for assistance.
  • AGEC or Associate Degree: If you completed an AGEC or associate degree after being admitted to NAU, and that information has never been entered in the system, it will not show up in Degree Progress Report.  Make sure you have requested a final transcript be submitted to NAU by the community college you attended. If it has been already submitted, contact your advisor for assistance.

REMEMBER: A degree progress report does not replace your advisor! It is critical that you meet with your advisor to choose the appropriate courses and to ensure that you graduate in a timely manner.



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Training & Documentation


Learn how to order an official transcript through LOUIE.


Learn how to generate a Degree Progress Report of run a What-if I Change My Major Report in LOUIE.


Learn how to generate a Degree Progress Report of run a What-if I Change My Major Report in LOUIE.


Learn how to view your unofficial transcript in LOUIE.


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