Deleting &/Or Closing a Voucher - PS Financials

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Voucher Delete

PeopleSoft Payables enables you to select only those vouchers that are eligible for deletion. The vouchers cannot have been posted or selected for payment, nor can any portion of the vouchers ever have been paid.

Document Information

Requisition 0000000030

PO 0000000048

Voucher 00000028

Voucher Summary

  • Accounts Payable>Vouchers>Add/Update>Regular Entry

Summary

The Voucher is NOT posted, matched or budget checked.  Because of there is still an encumbrance, just saving the Voucher has created no accounting entries and can be deleted simply.

Delete Voucher

  • Accounts Payable>Vouhcers>Add/Update>Delete Voucher

Delete Voucher

Message

Delete Voucher

Voucher ID

Voucher Close (Restore Encumbrance)

You close vouchers when you want the remaining liability to be "written off" the vendor balance and the voucher to be considered complete. For example, when you have items in dispute that you and the vendor have agreed that you will not make a payment on these items. Close the voucher to credit the expense accounts and debit the liability accounts for the portion of the voucher that remains unpaid.

To close a voucher, the voucher must be:

  • Posted.
  • Not selected for payment.
  • Not fully paid.

The following is the sequence of processes you perform to successfully close a PO voucher that has not been paid:

  • Create a PO voucher.
  • Run the Budget Processor process.
  • Run the Matching process.
  • Run the Voucher Posting process.
  • Close the voucher.
  • Run the Voucher Posting process again to unmatch any matched items

For matched vouchers, the Voucher Posting process reverses the matching, provided the voucher meets certain requirements

Document Information

Requisition 0000000034

PO  0000000053

Voucher 00000027

Review Voucher Accounting Entries (Before Close)

  • Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

Voucher Accounting Entries

Review PO Accounting Entries (Before Close)

  • Purchasing>Purchase Orders>Review PO Information>PO Accounting Entries

PO Accounting Entries

Because the Voucher was Budget Checked the Encumbrance was cleared.


 

Close Voucher

  • Accounts Payable>Vouchers> Add/Update>Close Voucher>Close Voucher

Close Voucher

Message

PO Associated with the Voucher

Voucher Post

  • Accounts Payable>Batch Processes>Vouchers>Voucher Posting

Voucher Posting Request

Summary

Review Voucher Accounting Entries (After Close)

  • Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

Voucher Accounting Entries

Review PO Accounting Entries (After Close)

  • Purchasing>Purchase Orders>Review PO Information>PO Accounting Entries

PO Accounting Entries

Voucher Close (Only Liquidate Liability)

Document Information

PO 0000000053

Voucher 00000031

Review Voucher Accounting Entries (Before Close)

  • Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries

Voucher Accounting Entries

Review PO Accounting Entries (Before Close)

  • Purchasing>Purchase Orders>Review PO Information>PO Accounting Entries

PO Accounting Entries


 

Close Voucher

  • Accounts Payable>Vouchers> Add/Update>Close Voucher>Close Voucher

Close Voucher

Message

 

Voucher Post

  • Accounts Payable>Batch Processes>Vouchers>Voucher Posting  (Also run from the Voucher Close)

 Close Voucher

Review Voucher Accounting Entries (After Close)

  • Accounts Payable>Review Accounts Payable Info>Vouchers>Accounting Entries
Voucher Accounting Entries

 

Review PO Accounting Entries (After Close)

  • Purchasing>Purchase Orders>Review PO Information>PO Accounting Entries

PO Accounting Entries


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PeopleSoft (also known as "LOUIE") is NAU's student and employee information management system. ITS provides technical support for the PeopleSoft system.  

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