Dispatching Purchase Orders - PS Financials

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Business Process: Dispatching Purchase Orders

After a requisition is created, approved, budget checked and sourced to a Purchase Order, the PO must be dispatched to the vendor.  DPT Purchase Orders can only be printed and then delivered by the Department Requester.

Dispatch POs:

  • Purchasing>Purchase Orders>Dispatch POs

Add a New Value

Choose “Add a New Value”

Run Control ID: UserID and a short description of the process.  Use “_” instead of spaces. 

Add

Note:  A new value only needs to be added the first time the process is run.  The run control ID can be found by searching on the “Find an Existing Value” tab.  All run control parameters will be saved under the run control ID used.

Dispatch POs

Business Unit: NAUBU

PO ID: Select if Dispatching a single PO

Buyer: Defaults from the User logged in.  If selecting a single PO this field will become blank.

Check Approved  If dispatching a single PO these options will be un-selectable

Check Print If dispatching a single PO these options will be un-selectable

Check Print BU Comments

Check Print PO Item Description

Check Print Duplicate

Run

Process Scheduler Request

Server Name: PSUNX

Check PO Dispatch/Print

Type: Web Format: PDF

OK

Process Scheduler Request

Select “Report Manager”

Administration Tab

Select the “Administration” tab

Refresh

Select the “PO Dispatch/Print” Description Link

Note: Click Refresh every few minutes, if the Status does not say Posted.  Clicking Refresh quickly, multiple times in a row will make the process run slower.  Once Posted the PDF can be brought up to print

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Predecessors:

A Purchase Order has been approved.

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PeopleSoft (also known as "LOUIE") is NAU's student and employee information management system. ITS provides technical support for the PeopleSoft system.  

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