Approving Internal Departmental Journals (IDT and IST) - PS Financials

Interdepartmental Payroll Expense Transfer (IPT) Journals

Overview:

The Interdepartmental Payroll Expense Transfer (IPT) journals are to be used to make corrections to payroll expense incurred through the Payroll system.  Transfers should be one-time transfers for corrections to payroll distribution due to clerical error or delays in processing payroll changes through the ePAR process

In addition to the department/project manager level approvals, IPT journals will require the central office approvals noted below.  Please note that IPT journals that move payroll and ERE expense onto state funds will be reviewed by the Budget Office as state budget coverage is required for the additional ERE expense being moved to state funds.    

Approval Order

State/Local transfers (no grant projects involved)

Grant Project Transfers

1

Jurisdictional Financial Representative (JFR) for transfers over $10,000 (future implementation date)

Jurisdictional Financial Representative (JFR) for transfers over $10,000 where offset is against state/local fund. (future implementation date)

2

Budget Office for transfers over $10,000

Budget Office for transfers over $10,000 where offset is against state/local fund.

3

Financial Accounting Services (all transfers)

Post Award (all transfers)


IPT journals lacking supporting documentation as identified in this document, or not meeting the policies and guidelines below will not be approved at the central office levels.

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PeopleSoft (also known as "LOUIE") is NAU's student and employee information management system. ITS provides technical support for the PeopleSoft system.  

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