Information Technology Services

FERPA stands for the Family Education Rights and Privacy Act of 1974. While your academic information is completely protected, all of your contact information is considered public. NAU does not generally make this information available to those without an academic need to know. However, if you desire, you may restrict the release of any public information at the University through FERPA.

You can edit your FERPA/Directory Restrictionsin your LOUIE Student Center.

Click on the drop-down arrow in the other personal textbox, located under the Personal Information heading in your LOUIE Student Center. Highlight Privacy Settings, and then click the circle, with the two arrows, next to it, as shown in Figure 1 below.

Figure 1 

In FERPA Restrictions page you will see whether you have already restricted any information. If you haven't restricted any information prior to this, you will see nothing listed as shown in Figure 2 below.

Click on the button Edit FERPA/Directory Restrictions as shown in Figure 2 below.

Figure 2 

The Edit FERPA/Directory Restrictions page lists many Restriction Categories beginning with your addresses, as displayed in Figure 3 below. All of the Restriction Categories include contact and personal information about you which you are allowed to restrict or release. When you choose to restrict the release of information, that information will not be released to any source, including publications such as telephone directories at the University. 

The new LOUIE SA System provides several different methods for restricting and releasing information using FERPA Restrictions. First, you can choose to Restrict All Fields or Release All Restrictions in every Restriction Category which includes addresses, your email address, names, your personal data such as date of birth and personnel status, and phone numbers by clicking on one of the yellow buttons, shown framed in red in Figure 3 below.

You can choose to restrict the release of all information in every Restriction Category by clicking on the Restrict All Fields button, shown framed in red on the left side of the page in Figure 3 below. If you have already chosen to restrict information, you can choose to release all restricted information by clicking on the Release All Restrictions button on the right side of the page, also shown framed in red in Figure 3.

Figure 3 

Another method used for restricting and releasing your contact information is to Restrict Allor Release All for each Restriction Category. For example, if you wanted to restrict all of your addresses while releasing the other contact information such as email address, names, personal data, and phone numbers, you would click on the yellow Restrict All button, shown framed in red, under the heading FERPA Address Viewas displayed in Figure 4 below.

To restrict or release all information in just one Restriction Category at a time, you can click on the Restrict All or Release All buttons, shown framed in red, underneath a specific category such as FERPA Address View, as displayed in Figure 4 below.

Figure 4  

You can also scroll through all Restriction Categories and select them individually by clicking on the checkbox in the Restrict column for each item you wish to restrict or release. If the box is checked, it will be restricted. You can release that information by clicking on the box to remove the checkmark.

FERPA Email, Names, and Personal Data Views are displayed in Figure 5 below. You can choose to restrict your date of birth and release the rest of the information in Figure 5 by clicking the checkbox next to Date of Birth and leaving the other checkboxes unchecked.

Figure 5 

As you scroll to the bottom of the Edit FERPA/Directory Restrictions page, you will see the Phone FERPA View. As an example, we will choose to restrict all phone numbers in this Restriction Category. When you are finished selecting the information you wish to restrict and release, click the Save button at the bottom of the page, shown framed in red in Figure 6 below. You can click on the hyperlink to Return to FERPA Restrictions Summary to review the information you have selected at any time.

**PLEASE NOTE: We recommend that you leave at least your name unrestricted. If you restrict your Preferred and Primary names under FERPA Names View, your name will NOT show up in the Blackboard Learn system. You will appear only as your NAU user ID.

To restrict all of your phone numbers in the Phone FERPA View, you can either click on each checkbox, one at a time, or click the Restrict All button, as shown in Figure 6 below. Once you have completed your selections to restrict and release information, you must click the Save button, shown framed in red, at the bottom of the page.

Figure 6 

You will see a Save Confirmation page confirming you that the information was saved successfully.

Click on the Ok button to return to the FERPA Restriction page.

Figure 7  

The List FERPA/Directory Restrictions page will now show the information you have chosen to restrict. You can click on the hyperlink to Edit FERPA/Directory Restrictions at the bottom of this list at any time should you decide to restrict or release more information.

Review the information you have chosen to restrict on the List FERPA/Directory Restrictions page as displayed in Figure 8 below. If you decide to change your selections, you can click on the hyperlink at the bottom of the page to Edit FERPA/Directory Restrictions at any time.

Figure 8