Undergraduate Student Travel Awards
The Office for Undergraduate Research & Creative Activity provides some funding for NAU undergraduate students or groups to present, compete, or accept awards at regional, national, or international conferences.
NOTE: Students may receive only one travel award per academic year (July 1 - June 30).
- Travel for an individual student or student group to present their invited scholarly or creative work, to accept an award from a professional organization or academic institution, or to attend academic competitions at the regional, national, or international level.
- The applicant(s) are current undergraduates in good academic standing at the time of application and at the time of travel; students who graduate prior to travel are not eligible.
- The applicant(s) MUST have already received written confirmation from the sponsoring organization of the applicant’s acceptance to make a presentation, receive an award, or compete.
- Complete applications are reviewed on the 15th of each month, for travel that occurs after the 1st of the following month (e.g., If your travel is in March, your application is due no later than February 15).
- Students are encouraged to apply for an Undergraduate Student Travel Award as soon as the acceptance to present is received from the conference organization.
Application and Award Process
- Prepare the Undergraduate Student Travel Award (STA) application
packet, which includes the following:
- Application form,
with completed student section, and saved as a Word document.
- PDF copy of proof of acceptance/invitation from the
- PDF copy of your current unofficial transcript confirming enrollment in the semester when travel will occur
- Group application only: PDF document listing all
student participants, their email addresses, and academic status (e.g.,
undergraduate or graduate)
- Email all of the above
documents as attachments to your faculty sponsor. NOTE: It is the student’s responsibility to make sure the
faculty sponsor completes the next steps in the process.
- Faculty sponsor reviews your Student Travel Award
application documents and completes the Faculty Approval section of the
application form. Faculty sends
completed STA application packet, including all supporting materials, to email@example.com.
- After processing, an award letter will be sent to applicant via email with the award amount (with cc to faculty sponsor and department travel liaison).
- Awarded funding will be disbursed after the travel has occurred and acceptable receipts have been submitted to department liaison.
- Funds may only be used to cover the following costs:
- Transportation to and from the conference (e.g., airfare, van rental, mileage)
- Lodging (maximum: 2 nights)
- Conference registration fees
- Meals and faculty/chaperone expenses cannot be reimbursed by a Student Travel Award.
Upon completion of travel
- Within 5 days, submit receipts for allowable expenses (e.g., airfare, mileage, conference registration fees, lodging bill with zero balance) to your department’s travel liaison for reimbursement.
- Within 10 days of your return, send your Student Travel Report (a letter to the Travel Award Coordinator with a short description of your overall experience and your accomplishments) via email to firstname.lastname@example.org.
Photo or Poster? We’d love to highlight your experience by posting a copy of your poster or a photo of you presenting, competing, or receiving an award! Please send us an email with your image(s) and comments to the address below.
Vanessa Bowden-Runge, Graduate Assistant