Learn More About ASNAU Staff Positions

Interested in applying for a position? See Student Eligibility Requirements or come into our office in the Student Union.

1. Duties of the Senate Clerk shall include:

o Attending all regular and special sessions of the Senate.

o Maintaining accurate records and minutes of all Senate proceedings, including executive sessions.

o Preparing and distributing the agenda for each Senate meeting at least twenty-four (24) hours in advance.

o Preparing and distributing the official minutes for each Senate meeting, including executive sessions, at least three working days following each meeting.

o Informing the Supreme Court of all changes made to the ASNAU Constitution, Bylaws, Election Code, and Homecoming Election Code.

o Work up to five (5) hours per week

2. Duties of the Senate Parliamentarian shall include:

o Attending all regular and special sessions of the Senate.

o Advising the Senate Chair of proper parliamentary procedure.

o Review the ASNAU Constitution, By-laws, and Election Code; and have a working knowledge of their statutes.

o Have the ASNAU Constitution, By-laws, Election Code, and Robert’s Rules of Order present at every Senate meeting.

o Work up to five (5) hours per week.

3. Duties of the Special Events Director shall include:

o Assuming his or her duties upon appointment by the Executive Council and majority approval of the Senate

o For the purposes of Section 1, the Executive Council also have the authority to terminate the person from this position.

o Organizing and overseeing Homecoming, Family Weekend, Holiday Week, and other campus activities.

o Planning and organizing all campus elections.

o Organizing committees, and scheduling club round tables when necessary, for the purpose of effectively presenting these and other events.

o Holding a minimum of ten (10) hours per week.

o Preparing detailed reports of progress and success of events to be filed for future Special Events Directors.

o Attending all regular and special sessions of the Senate.

o Submitting a report of activities and accomplishments of the past week to the Senate.

o Working with the Leadership Coordinator when necessary.

o Sitting on any committees pertaining to their job description.

o Perform any additional duties assigned by the chief of staff.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

o Present a Senate bill for any request for funding over $500 to the Senate with due process pertaining to the Legislative committee and timeline requirements outlined in this document.

4. Duties of the Front Desk Assistant shall include:

o Holding minimum of (15) office hours a week during regular hours of operation.
o Responsible for opening and closing ASNAU office for regular hours of operation.
o Serve as liaison between ASNAU office and the Administrative Assistant in Student Life's office.
o Maintain documentation of interdepartmental billing, purchasing orders, purchases using the purchasing card, reimbursement, and payroll.
o Insuring all bills, referendums, and resolutions are properly submitted, distributed, and filed.
o Work with Student Life's Administrative Assistant to maintain documentation of Senate Bills, and funding packets.
o Update ASNAU budget regularly.
o Meet with executive council as needed.
o Maintain cleanliness and organization of ASNAU office.
o Schedule and confirm Legal Council's appointments.
o Help the Executive Council with various projects in the office as assigned.

5. Duties of the Information Technology Specialist shall include:

o Assuming his or her duties upon appointment by the Executive Council and the majority approval by the Senate

o For the purposes of Section 1, the Executive Council also have the authority to terminate the person from this position.

o Maintaining and update the ASNAU website.

o Managing all ASNAU elections under the authority of the advisor(s).

o Being responsible fore all email communication from the ASNAU office and its affiliates.

o Maintaining all ASNAU computers, software, and technological equipment.

o Submitting a report of activities and accomplishments of the past week to the Senate.

o Performing any additional duties assigned by the Chief of Staff.

o Holding a minimum of ten (10) office hours per week during regular hours of operation.

o Submitting a report of activities and accomplishments of the past week to the Senate.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

6. Duties of the New Student Government Advisor shall include:

o The New Student Government(NSG) shall consist of freshmen and transfer students who meet the membership requirements defined by NSG.

o For the purposes of Section 1, members shall hold office hours as required by NSG bylaws.

o NSG shall have student advisors appointed by the Executive Council, and an advisor from the Senate or Executive Council, appointed by the President.

o For the purposes of Section 2, these advisors shall serve as liaisons between NSG and ASNAU.

o NSG shall maintain bylaws that are in accordance with the ASNAU Constitution and Bylaws.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

7. Duties of the Public Relations Coordinator shall include:

o Actively promoting ASNAU and its events, activities, and working environment.

o For the purposes of Section 1, this shall include working with the Special Events Director, Executive Council, ASA members, ASNAU Senators, and ASNAU programs, for the promotion and recognition of any special events,      activities, or elections.

o Working closely with local or university media outlets to ensure accurate coverage of ASNAU progress and activities.

o Producing and distributing all communication forms to the student body.

o Sitting on any committees pertaining to their job description.

o Holding a minimum of ten (10) hours per week per person.

o Perform any additional duties assigned by the chief of staff.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

8. Duties of the Student State Affairs Director shall include:

o Serving collectively as a department of ASNAU, consisting of the ASNAU president, Vice President of Government Affairs, and three (3) appointed delegates.
o Advocating student concerns and perspectives to higher education policy makers at the state level.
o Promoting and publicizing any activities or events regarding higher education policy makers at the state level.
o Establishing and maintaing permanent resource files.
o Ensuring all Student State Affairs' resource files are accessible to ASNAU officials, NAU students, and the general public.
o Establishing the Task Force to help educate, involve, and organize students on issues of higher education at the campus, state, and national levels.
o Heading the Task Force, to educate and involve students on issues and concerns addressed by the Student State Affairs Board.
o Holding weekly meetings with the ASNAU president and Vice President of Government Affairs not conflicting with Senate meetings.
o Holding a minimum of ten (10) hours per week. 

o Providing weekly reports to the Senate and generating a detailed monthly report on current activities and issues being addressed, which shall be issued to the Executive Council and Senate. 

o Presenting and end of the year report to Senate summarizing accomplishments and efforts during the term and making the report available for web publishing. 

o Attending all regular and special sessions of the Senate in which their attendance is required.

9. Duties of the Student Diversity Director shall include:

o Knowledge about diversity, diverse perspectives, and multidimensional concerns of all students.
o Work under Vice President of Student Affairs and with the Diversity Committee to organize all diversity events.
o Promote cultural understanding and be committed to advocating for anti-discrimination, anti-racism, anti-classism, and anti-hate to better serve all students at NAU.
o Focuses on creating a safe and inclusive environment on campus and in the Associated Students of NAU.
o Create diversity centered forums with higher administration (office of the president, deans, etc.) at least once a semester.
o Act or organize senate designated liaisons of the following commissions/councils:
                     i. Commission on Ethnic Diversity
                    ii. LGBTQIA Commission
                   iii. Commission on disability access and design
                   iv. Commission on the Status of Women
                    v. United Diversity Council
                   vi. The Bias Education Support Team
o Communicate as needed with the following departments:
                     i. Women's and Gender Studies Department
                    ii. Ethnic Studies
                   iii. Disability studies / Disability resources
                   iv. Inclusion and Multicultural Services
                    v. LGBTQIA Resources and Support
                   vi. Native American Cultural center
                  vii. First Generations Programs and Initiatives
                 viii. The Blavin Scholars
                   ix. Veteran's Affairs
                    x. Transfer Commuter Connections
o Attend at least one diversity event per month
o Hold a minimum of (10) office hours per week
o Providing weekly reports to the Senate and generating a detailed monthly report on current activities and issues being addressed, which shall be issued to the Executive Council and Senate.
o Presenting an end of the year report to Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.
o Attending all regular and special sessions of Senate in which attendance is required.

10. Duties of the Club Headquarters Staff shall include:

o Account to the Vice President of Student Affairs.
o Maintain daily affairs of CHQ.
o Hold (8-15) office hours per week depending on position within CHQ.