Rules and Regulations
GENERAL MISCELLANEOUS REGULATIONS
ACCESS TO STUDENT INFORMATION
According to the Family Educational Rights and Privacy Act, students have the right to inspect and review their education records, request amendments to their records, and to consent or withhold consent regarding personally identifiable information contained in these records. If you wish to inspect your own education records, you should submit a written request that identifies the record(s) you wish to inspect to the Office of the Registrar, the Office of Student Life or appropriate institutional official.
Students are allowed to change, edit, and/or restrict certain directory information (telephone, address, email) that Northern Arizona University maintains. You can do this yourself on LOUIE. Log into LOUIE and navigate to: Self Service > Campus Personal Information > Privacy Settings > Edit FERPA/Directory Restrictions.
You will be provided choices as to what information you want the university to share about you. Keep in mind that if you restrict certain information from being released to the general public this may make it difficult for individuals to reach you. The directory information provided on LOUIE is the only official source of Northern Arizona University directory information. Other services may exist on the internet but they are not affiliated with NAU. For security reasons, use caution when releasing personal information to these various services.
For more information, see the Family Educational Rights and Privacy Act section of the online student handbook.
ADMISSIONS AND SCHOLASTIC REGULATIONS
Appeals by students of academic matters not resolved at the college or equivalent academic unit level, and appeals by students for exemption from university academic policies are considered by this committee. In each case, the decision of the academic unit whose decision is being appealed will be in force until the committee reviews the case, and a recommendation forwarded to the Provost, where a final decision is made. Appeals should be made to the Associate Provost for Undergraduate Studies for undergraduate students. Graduate students should appeal to the Associate Provost for Graduate Studies and Research.
The committee also makes recommendations with respect to all general policies, standards, and procedures concerning admissions and scholastic regulations. The committee re-evaluates such regulations and procedures to assure that high academic standards prevail.
INFORMATION DISTRIBUTION POLICY
A. Students and student organizations are encouraged to disseminate information about activities and programs related to their organization. This may be accomplished by posting notices on designated kiosks or bulletin boards, or by distributing notices at the designated booth, table or area approved by the Office of Student Life. Dissemination of information must not interfere with the natural egress or ingress of pedestrian, bicycle or vehicular traffic. Any individual or group distributing literature is also responsible for cleaning any litter related to distribution efforts.
B All student or student organization notices should not encourage demeaning, sexual, or discriminatory portrayals of individuals or groups. All information must be factual, and should not mislead or misrepresent the real nature of a student or student group event, service, or activity. Decisions regarding the permissibility of posting or distribution will not be made on the basis of content, with the exception of materials containing illegal content or that violate university or Board of Regents’ policies. Examples of impermissible content include materials that are obscene, that convey an imminent threat of physical harm to specific individuals, or that disclose confidential information without appropriate authorization.
C. Students, recognized student organizations and university departments may place posters on stands and/or easels with the permission of the individual building managers. (Posters in this instance shall be defined as signs, advertisements, handbills, flyers, brochures, announcements, banners, cards, and other information devices.) See item A above.
D. Posters may be placed on campus bulletin boards and kiosks with the following provisions:
l. that they be authorized for posting by the Building Manager of the building(s) involved.
2. they do not exceed 14 inches by 22 inches in size.
3. all notices must be dated with a maximum of 7 days of posting allowed.
E. It shall be the responsibility of the organization, department, candidate, student, or sponsor to remove all posters not later than 5:00 p.m. on the day following the announced event, election, or deadline.
F. Poster copy must include the full name of the sponsoring organization or it will be removed.
G. There shall be no signs or posters placed on trees, plants, planters, trash receptacles, benches, signage, utility poles, fences, doors, walls or windows of buildings, vehicles, sidewalks or on any painted surface.
H. No one may place posters or any advertisements or notices in any residence hall, without written permission of the Residence Hall Director.
I. The university does not allow door-to-door solicitation of literature.
J. The university does not allow for the use of sidewalk chalk for any purpose.
Alcoholic beverages may not be sold distributed or used, on the campuses of the institutions of the Arizona University System except where authorized by the Arizona Board of Regents.
On-campus possession or consumption of alcoholic beverages by those of legal age will be allowed only in certain residence halls, in other campus living units or other designated areas.
a. Consumption of alcoholic beverages in the residence halls or other campus living units by residents thereof, who are of legal drinking age, will be permitted only in private living quarters or in other limited access areas which are designated and approved by the Office of Residence Life. For details refer to the Housing and Residence Life Policies and Expectations.
b. Consumption of alcoholic beverages in areas other than the above is prohibited. Consumption of alcohol in public areas is prohibited.
c. Consumption of alcoholic beverages by those who are not of legal age is prohibited.
PLANNED EVENTS (STATEMENT REGARDING)
The right to freedom of expression is protected by the First Amendment and is upheld by the Arizona Board of Regents and Northern Arizona University. Northern Arizona University supports the free expression of individual and group views on a variety of topics. The creation and maintenance of productive environments within which this expression and exchange of ideas can take place is an important mission for the university. While the issues and topics may vary and at times be controversial, it is the expectation of the university that members of the university community (students, faculty, staff, and guests) will respect the right of others to freely express their opinions, beliefs and views. The university recognizes the importance of and the right to freedom of speech, including the right to assemble, to march, and other rights related to the expression of thoughts and ideas. Related to its role of creating and maintaining a conducive atmosphere for the free expression of views, the university recognizes the importance of organizing events so that they can be carried out in a positive and safe way. It is for this reason that guidelines have been established. These guidelines exist to ensure that the free exchange of ideas within public and designated public forums can occur, while simultaneously preserving public health, safety, welfare, the normal business uses of the campus, and the rights of all members of the NAU community to legitimately use and enjoy the campus. For more information please refer to the Statement Regarding Planned Events.
BOARD OF REGENTS' POLICY ON ACCOMMODATION OF RELIGIOUS OBSERVANCE AND PRACTICE
(ABOR Policy #1-119, Section B.3, revised December 2012)
The Board and the universities shall provide reasonable accommodations for religious practices and for persons with disabilities as required by law.
Space limitations will not permit the parking or storage of boats and/or trailers on campus.
The possession, use, sale, distribution, manufacture/ cultivation of any type of illegal drug (to include, but not limited to barbiturates, opiates, marijuana, amphetamines, or hallucinogens) or aiding in the use of such are in violation of the statutes of the State of Arizona and therefore are not permitted on the campus. Violators will be subject to disciplinary action under the Student Code of Conduct.
Monetary obligations, such as library and parking fines, should be taken seriously. Failure to make due payments may result in legal action or could prevent a student from future registration and from obtaining transcripts.
IDENTIFICATION CARD (JacksCard)
All incoming students are charged $25 for their first card. JacksCards are the property of Northern Arizona University and are provided for identification and access to services. The NAU Code of Conduct, implemented by the Board of Regents and enforced by NAU, requires that students, faculty, and staff carry their JacksCard at all times. Students must surrender the ID card upon request to appropriate university officials acting in performance of their duties in enforcing university rules and regulations.
1. The JacksCard is not transferable and is valid as long as the holder continues his/her specific affilitation with the university.
2. Carry the JacksCard at all times. It is required for: accessing your residence hall; registering for classes; checking-out library materials; registering motor vehicles; obtaining assistance from Campus Health Services; acquiring financial aid awards; obtaining campus paychecks; making payments at Student and Departmental Account Services; verifying enrollment; and admission to athletic, cultural and recreational facilities and events.
3. Any misuse, alteration, or fabrication of the JacksCard will subject the cardholder to disciplinary action by the university.
4. Students are responsible for the care and use of their JacksCard. JacksCards are integrated with antenna coils and electronic chips. Please take care of your card in the following ways to avoid damage:
5. Replacement/Lost Card: A full replacement cost of $25 will be charged to any cardholder who has lost or physically damaged their JacksCard. Cards reported stolen through the NAU Police Department can be replaced for a discounted rate. A copy of the police report is required.
- Do NOT punch any holes. If any holes are punched in the card it will no longer work and the cardholder will be assessed the $25 replacement fee.
- Do not bend.
- Do not use as an ice scraper or scraping tool.
- Do not wash or submerge in water.
6. The JacksCard itself does not expire. If you withdraw from Northern Arizona University and re-enroll at a later date, the JacksCard from previous enrollment may be used (some exclusions apply).
MEDICAL INSURANCE COVERAGE
The University's self-insurance plan does not provide medical coverage to students if injured while participating in university-related activities or academic programs. Students are strongly encouraged to obtain medical/health insurance prior to participation - either through their parent's health insurance plan or by purchasing insurance (such as the Student Health Insurance offered through Campus Health Services).
See Housing and Residence Life Policies and Expectations regarding animals in residence halls.
In the interest of promoting greater personal safety, a more healthful environment and increased maintenance efficiency in campus educational, administrative, and general-purpose buildings, and on the campus grounds surrounding these facilities, pets shall not be allowed inside buildings with the exceptions of service animals for people with disabilities; animals, fish, fowl, or reptiles under control of, and used by academic departments for approved teaching and research purposes and those animals, fish, fowl, or reptiles used in approved performances. Where exceptions apply, appropriate signage shall be posted. All pets on the grounds must be on a leash. Pet owners are responsible for cleaning up after their pets. Pets may not be tethered to buildings, structures, motor vehicles, railings, light poles or any other structure. Unattended animals will be turned over to the city animal control officer. Anyone who brings a pet onto the NAU campus assumes full financial responsibility for any damages to property or injury to individuals caused by the animal or its presence as a result of being present on the NAU campus.
RESIDENCY AND FINANCIAL ASSISTANCE ELIGIBILITY POLICY
In accordance with Arizona law, any person who is a citizen or legal resident of the US or who is lawfully present in the US may be eligible for specified financial aid from the university. Arizona law classifies any person who is a US citizen or who has lawful immigration status and is an Arizona resident as an in-state student for tuition purposes.
SKATEBOARDS AND ROLLER SKATES/BLADES
The use of non-pedestrian devices such as skateboards, roller skates and in-line skates in any university building or on university roadways is prohibited unless the area is specifically designated otherwise, nor are they to be used on or near building entrances, the exterior of buildings, benches, or other university structures. Those utilizing skateboards, roller skates and in-line skates must yield the right-of-way to all pedestrians and/or motorized vehicles. Skateboard, roller skate and in-line skate operators will be responsible for restitution of any damage caused.
In compliance with state law, the Arizona Board of Regents has adopted and promulgates a Student Code of Conduct which establishes rules and regulations governing the behavior of students in attendance at the university.
STUDENT IDENTIFICATION NUMBERS
Your Student Identification Number
Your student identification number is used by the university for general record-keeping purposes and shows on the bottom of your JacksCard. Northern Arizona University is not required and prefers not to use Social Security numbers for these purposes and the disclosure of such is done voluntarily. A unique nine-digit number is assigned to you randomly for general record-keeping purposes when you apply for admission. For any questions regarding your student identification number please contact the Office of the Registrar. Please note, however, that federal law requires your Social Security number be supplied on any federal financial aid application.
Your JacksCard Number
Your JacksCard number is used for electronic transactions and validation on campus. This 16-digit number is assigned to you when you pick up your first ID card and will change if your card is lost or stolen. Lost or stolen cards can be reported to the JacksCard office during normal business hours or to the NAU Police Department at 928-523-3611.
All surveys conducted by students and/or student organizations on campus, whether in class or in residence halls, must be approved by the university administration. Please submit proposals through the Office of Student Life. Some surveys may also need the approval of the Institutional Review Board.
SUBSIDIARY USE OF UNIVERSITY CAMPUS
Loitering by nonmembers of the university community, in the facilities of the university or on the university campus, can interfere with the normal activities and procedures of the university. Guests of the university community are required, while on the campus, to observe and comply with the rules and regulations adopted by the university or the Arizona Board of Regents. Guests must also identify themselves upon the request of a university officer of campus security or other law enforcement officer in the performance of his/her duty. Guests who fail to abide by university procedures and policies may be asked to leave the campus.
TRADEMARK LICENSING / LOGO USE
Many inquiries are made by members of student organizations regarding the use of university owned trademarks. This section will help to answer some of the questions about the use of NAU's trademarks.
II. Trademark Legalities and Definitions
Protected NAU trademarks are defined as any symbol, mark, word, letter, phrase, design, logo, nickname, or derivative that can be associated with NAU, and that can be fully distinguished from that of other institutions or entities.
NAU trademarks are the exclusive property of the Arizona Board of Regents. They are protected by common law rights as well as by trademark registrations with the State of Arizona and the U.S. Patent and Trademark Office in the Department of Commerce.
NAU's initials, name, nicknames, and marks are not in the public domain and cannot be used without authority or permission. Both Federal law and Arizona law allow for very stiff penalties for trademark infringement. Even first offenses can carry penalties as high as one year in jail and $250,000 for individuals and five years and $1,000,000 for companies.
III. Acceptable Use of NAU Marks by Student Organizations
A registered student organization may not use the name of Northern Arizona University or abbreviations, nicknames, or other familiar forms thereof, as part of its own name. With authorization from the Licensing Office, however, a student organization may use the term "club" in conjunction with NAU as part of its name (i.e., NAU Club Badminton). In addition, when used in conjunction with the distinction "club", student organizations may use the following designations; Lumberjack, Lumberjacks, or 'Jacks (i.e., Lumberjack Speech Club). For the purpose of designating location, a registered student organization may use "at NAU" or "of NAU" at the end of its name (i.e., Associated Students of Northern Arizona University). However, this does not give permission for the organization to use these designations on goods that are for commercial or non-commercial use (i.e., a club shirt).
To use NAU's name or any of its marks, a student organization must use a licensed vendor or manufacturer and/or obtain permission in writing from NAU's Trademark Licensing Office. The Trademark Licensing Office can provide a list of licensed vendors and manufacturers.
Approvals for registered student organizations to sell NAU marked goods are considered on a case by case basis. Designs that include the use of NAU's marks must be approved in advance of manufacture by the NAU Trademark Licensing Office. To help satisfy the concerns of protecting NAU's trademarks, organizations should use the following as a guideline:
* All product designs that use NAU's marks must be approved by the Trademark Licensing Office.
* Only licensed manufacturers can produce goods with trademarks and must submit designs for approval in advance.
* Students may sell merchandise bearing NAU's marks only if it has been produced by a licensed manufacturer or if permission for an exception has been granted by NAU and if applicable royalty fees have been paid.
* Goods for resale are not exempt from royalty fees when the goods directly compete with those of private business. Exemptions are granted only after review by the Licensing Office. NAU may permit exemptions from royalties for:
* occasions when the administration deems the exemption to be in the best interest of the university;
* non-resale items purchased for NAU's exclusive use;
* manufacturers selling to the university for NAU's internal use; and
* non-retail use by student organizations, alumni groups and other affiliated entities.
IV. Licensing Office Information
We hope this section will help those involved with student organizations to understand NAU's general licensing procedures and policies. Feel free to contact the Licensing Office if you would like clarification of these guidelines, or if you need assistance in any way. We strive to keep channels of communication open, and are anxious to develop a beneficial working relationship with all student organizations.
Licensing Department Contacts are as follows:
University Trademark Licensing Director
Northern Arizona University
PO Box 6034
Flagstaff, AZ 86011-6034
1. Bicycle parking is restricted to racks provided.
2. A bicycle parked on a sidewalk, or at an entrance to or in a building, or secured to a tree, light pole, sign post, or any other unauthorized area shall be subject to impoundment. (Exception: disassembled bicycles may be stored in residence halls. Assembled bicycles may be stored in hall rooms, only during semester breaks while the hall is unoccupied)
3. In addition to campus regulations, bicycles must comply with the Transportation Laws of Arizona, Title 28. Paraphrased for your information is an excerpt from Title 28 (ARS 28-812) that reads:
* A person riding a bicycle upon a roadway or on a shoulder adjoining a roadway shall be granted all rights and shall be subject to all duties applicable to the driver of a vehicle.
4. Every bicycle used from dusk to dawn must be equipped with a white headlight and a red rear reflector (ARS 28-817).
5. All bicycles operated in Flagstaff must be licensed by the City and display a registration permit (City Ordinance 9-5-12). Bicycles may be registered at the Flagstaff Police Department at 120 N. Beaver or at Parking and Shuttle Services. This will assist in recovering a bicycle in the event it is stolen.
Northern Arizona University maintains the right to cut locks, chains, and/or cables for the purpose of impounding any bicycle found to be abandoned, or parked/stored in violation of university regulations at the owner's expense.
Bicycle Safety Tips:
1. Night Riding: If riding at night, you are required to equip your bike with the following:
* A. a headlight emitting a white light, visible from a distance of at least five hundred feet, and
* B. a red rear reflector or light, visible from fifty to three hundred feet; for added safety, two side reflectors (white or yellow), visible from both sides, are recommended.
2. Inclement Weather: When riding in inclement weather, be aware of:
* A. increased stopping distance; wet rims reduce braking ability;
* B. decreased visibility for yourself and other motorists; and
* C. increased pedestrian traffic, which makes riding more hazardous.
3. Eye Contact: When approaching turning motorists, make eye contact but do not assume they see you. Be prepared to yield, even if you have the right-of-way.
4. Protective Gear: Wear protective gear, particularly a helmet, and brightly colored clothing during the day, reflective clothing at night. You can never be too visible. Keep shoelaces short and pant legs tight.
5. Radio/Stereo Headphones: Do not wear radio/stereo headphones. They reduce your ability to hear surrounding traffic.
6. Mutual Respect: Respect other road users and be considerate of them.
7. Know where you're going and how to get there. A thoughtful route selection can save you time.
Information regarding bicycle registration fees, fine payments, appeal process, additional rules and regulations are contained in the University Parking and Traffic Regulations booklet. Copies are obtainable at Parking and Shuttle Services.
Students are advised to obtain a copy of NAU Parking and Traffic Regulations from Parking and Shuttle Services. All persons are reminded of the need to comply with State Law A.R.S. 28-964, paraphrased for your information:
A. The operator and passenger of a motorcycle or motor driven cycle shall at all times, while operating or riding on such motorcycle or motor driven cycle, wear protective glasses, goggles, or a transparent face shield of a type approved by the commission unless the motorcycle or the motor driven cycle is equipped with a protective windshield. The provisions of this subsection shall not apply to electrically powered three-wheeled vehicles or three-wheeled vehicles on which the operator and passenger ride within an enclosed cab.
B. A motorcycle and motor driven cycle shall be equipped with a rearview mirror, seat and footrests for the operator. Any motorcycle or motor driven cycle operated with a passenger shall be equipped with seats, footrests, and handrails for such passenger.
C. Handlebars rising more than 15 inches above the level of the driver’s seat or saddle on a motorcycle or motor driven cycle are prohibited.
D. Operator of a motorcycle must be in possession of a valid motorcycle license to comply with Arizona Revised Statute (A.R.S.) 28-403.
A color-coded zone permit system is used on campus to distribute parking assignments. Students not displaying a permit or parking in areas other than the lot(s) designated for that permit will be cited. Students are advised to obtain a current copy of Parking and Traffic Regulations from Parking and Shuttle Services.
See Parking/Shuttle Services in the Student Handbook under Support Services.