Student Conduct Sanctions

DESCRIPTION OF SANCTIONS

Sanctions are the outcomes in cases where a resident has been found in violation of the Student Code of Conduct and/or the Standards of Residence. Specific sanctions assigned to a resident are based on the nature of the violation, the impact on the community, and the resident’s previous conduct history. The staff member leading the conduct hearing assigns sanctions to a resident. Failure to abide by or complete any assigned sanction may result in additional disciplinary action, which may include further sanctioning.

There are two types of sanctions: active sanctions and status sanctions

Active sanctionsare follow-up steps that require action on the resident’s part. Active sanctions are intended as opportunities for the resident to gain additional information or engage in additional reflection related to the policy violation.Status sanctions are related to a resident’s status within University housing or their status as a student at Northern Arizona University. Status sanctions typically do not require action on the resident’s part.

Multiple status and active sanctions may be assigned, depending on the nature of the incident. Examples of both types of sanctions are listed in the sections below.  

Status Sanctions 

1. Letter of Warning
A letter of warning to a resident that their conduct is in violation of the Student Code of Conduct and/or the Standards of Residence. The warning often takes the form of a letter summarizing the violation and warns the resident about possible future consequences if the behavior continues. The fact that the resident is warned should be clearly stated in the body of the letter which the resident receives.  
2. Hall Probation
Written notice to the resident that their conduct was found to be in violation of the Student Code of Conduct and/or the Standards of Residence. Future violations may result in more serious disciplinary action. Hall Probation is typically assigned for one semester, but may be extended depending on the nature of the incident.
3. Contract Probation
Written notice to the resident that their conduct was found to be in violation of the Student Code of Conduct and/or the Standards of Residence. Future violations may result in more serious disciplinary action, including Contract Termination. Contract Probation is typically assigned for one to two semesters, but may be extended depending on the nature of the incident. Contract Probation is often assigned in conjunction with University Probation.
4. University Probation

Removal of the resident from good disciplinary standing with the university. Additional restrictions or conditions may also be imposed. Any additional violation of the Student Code of Conduct, the Standards of Residence, or the conditions of probation may result in further disciplinary action, including suspension or expulsion. Probation is assigned for stated period of time (typically one to two semesters) and until specific conditions, if imposed, have been met.

Appropriate University officials are notified of a student’s University Probation. Students should be aware that University Probation may affect other aspects of their academics and involvement in student life, including: financial aid awards, student employment, student internships, athletics, ROTC membership, education abroad, etc. Students are encouraged to seek out this information, as it may impact individual students differently. 

Additional contact information is listed below, if students desire additional information about how University Probation may affect them:

  • Athletics: Call 928-523-8745 to reach Tanya Vogel, Senior Associate Athletic Director
  • Financial Aid: Call 1-855-628-6333 to reach the Office of Scholarships and Financial Aid
  • Fraternity/Sorority Life: Call 928-523-5054 to reach Brittany Johnson, Coordinator for Fraternity and Sorority Life
  • Student Employment: Contact your individual supervisor. Requirements about disciplinary standing with the university are often included in your employment contract. 
  • Study Abroad: Call 928-523-9160 to reach the Center for International Education
  • ROTC – Air Force: Call 928-523-5371 to reach the Air Force ROTC main office
  • ROTC – Army: Call 928-523-8658 to reach Peggy Richardson, Army ROTC Program Coordinator 

5. Parental Notification
Notice to parents for residents under the age of 21 who violate any policy related to drugs and/or alcohol. A letter will be sent by Housing and Residence Life staff to the resident’s parent(s) or guardian(s), indicating that a violation took place. The letter will not contain information about the specific incident, only that a violation occurred.  
6. Loss of Privileges
Loss of privileges restricts the resident from designated privileges within their particular residence hall or apartment, or within the housing system. The loss of privileges will exist for a specified period of time, as defined by the staff member who imposes the sanction. The resident will be notified in writing of those privileges which will be forfeited and for what period of time.  
7. Denial of Access
Denial of access to and/or use of a residential building or buildings. Denial of access will implemented for a specified period of time, as defined by the staff member who imposes the sanction. The resident will be notified in writing of any area(s) to which they are denied access and for what period of time. Violation of a Denial of Access is considered trespassing and individuals are subject to arrest and criminal charges.

Fraternity and sorority members who are denied access to Mountain View Hall will not be permitted to enter Mountain View for any reason, including chapter meetings or Fraternity and Sorority Life-sponsored events. Chapters will individually determine if this will impact a student’s ability to maintain membership.  
8. Refusal of Entry to and Occupation of Residential Building
After Contract Termination has been assigned, the staff member who assigned it may determine that an individual must not reenter the residential building after their personal belongings have been removed.

Active Sanctions

1. Forced Referral for Alcohol or Drug Use
Required follow-up with Counseling Services at NAU for alcohol and drug use assessment. The referral process typically includes an intake meeting with a counselor, followed by one-on-one counseling or a group session. These meetings focus on making informed choices related to alcohol and drugs, with an emphasis on risk reduction.
2. Behavior Related Assessment
Required follow-up with Counseling Services at NAU for concerns about a resident’s mental health or emotional well-being. This includes one meeting with a counselor to assess the resident’s health and determine if the resident is at risk to harm themselves or others. The meeting is also an opportunity for the resident to learn more about counseling and other support services at NAU.
3. MyStudentBody online module
MyStudentBody® is an online alcohol and drug education program designed to reduce risky student behavior using strategies that research has shown are most effective—motivational, attitudinal, and skill-training interventions. More than a one-time-through prevention course, MyStudentBody® is available 24/7, all year long, for information on drugs, alcohol, sexual violence, and other health and wellness issues that can affect their academic success.  
4. Restitution
Educational assignments are tasks which are creatively applied with the education of the violator in mind. It is essential that the assignments imposed have some meaningful relationship to the violation. Assignment of research to be done in a certain area is one of many creative possibilities. A duty or work assignment are other examples. Again, the aim of such a task is the education by the individual of the infraction and the potential consequences of such. Whoever imposes the sanction is responsible for seeing that it is carried out. Failure to perform an education assignment is subject to further sanctions.
5. Educational Assignment
Educational assignments are tasks which are creatively applied with the education of the student in mind. It is essential that the assignments given have some meaningful relationship to the policy violation or behavior involved. Examples of educational assignments include a written reflection, a follow-up meeting, or going on rounds with the Resident Assistants. Failure to complete an education assignment is subject to further sanctions.
6. Reassignment within Residential Building
A resident may be reassigned within their residential building when doing so would be productive for both the individual and others in the residential community. The resident will receive written notification of the sanction and will be required to move within a prescribed period of time. 
7. Reassignment to Another Building within Area or System
A resident may be reassigned within the Area or within the Housing system when doing so would be productive for both the individual and others in the residential community. This may be due to egregious violation of policy or repeated behavioral concerns. The resident will receive written notification of the sanction and will be required to move within a prescribed period of time. 
8. Contract Termination
Senior Housing and Residence Life staff or their designee may determine that an individual's behavior warrants the termination of the Housing contract. If this sanction is assigned, the resident must move out of their building within the prescribed period of time. The resident will not be permitted to live in another NAU residential building for the remainder of the year and may also lose the privilege to reapply for housing and/or be denied access to residential buildings for a specified period of time.