Frequently Asked Questions about Reapplication

Housing priorities

Why did the process change this year? / Why can’t I choose my same hall/room like last year?
With consecutive years of student enrollment increases, we continue to experience high demand for housing on campus. The benefits of living on campus have the greatest impact on first-year and second-year students, directly helping them transition from living at home to more independent living. Upper-division students have gained more independence and experience navigating the college environment as they progressed each year, and are better equipped to live off campus than younger freshmen and sophomores. With the increase in class size, additional space needs to shift to guarantee freshman housing. 
Why isn’t there enough housing for all students?

In recent years the university has added over 1,900 beds to the campus inventory and another 328 beds will be available for the start of the fall 2014 semester. These recently-added beds are a result of a combination of university construction and a public-private partnership with American Campus Communities (ACC). As we work to keep up with student interest in Northern Arizona University and the student desire for on-campus housing we are working to advance projects that will meet that demand.

University residence halls and university-partnered housing through American Campus Communities (ACC) currently house a total of over 8,500 students on campus.  This represents over 43% of the 19,320 students enrolled at the NAU Flagstaff campus, and is a significant percentage compared to other institutions in Arizona.  Nationally only eight other schools with a total enrollment of 15,000 – 20,000 students house a similar or greater percentage of their total enrolled population.

In addition, another 328 beds will open for fall 2014 adjacent to The Suites. Students can apply now to secure a space for fall 2014 in Hilltop Townhomes, The Suites or the new residence hall. Current on-campus residents have priority leasing before off-campus students in all ACC housing. Applications and process details are available online at Hilltop Townhomes or The Suites.  

Why don’t juniors and seniors have priority for housing?

Freshmen and sophomores receive priority in NAU residence halls based on the need and demand, as the benefits of living on campus have the greatest impact on the first two years of college. 

Current rising juniors and seniors living on campus have priority to apply now and lease space in NAU-partnered housing through American Campus Communities before off-campus students. Applications are available now online to secure a space in Hilltop Townhomes, The Suites, or the new residence hall opening fall 2014 housing an additional 328 students. All three properties are located on campus and are geared toward upper-division students.

Reapplication for space in NAU residence halls will occur in late spring. We anticipate several hundred spaces to be available for rising juniors and seniors after Priority 1 room selection. 

Reapplication process

When can I reapply for on-campus housing?

The online application for current residents will be available through the housing portal from 8 a.m. Monday, March 24 through 12 p.m. April 11, 2014

An application needs to be submitted in order to have a room selection time assigned. Room selection times will be randomly generated (notassigned in order of date of application) so there is no need to rush to apply immediately at 8 a.m. the first day the application opens.

Please refer to the priority group definitions below to determine your priority group. Submit your application prior to the designated room selection dates for your priority group.    

Room selection will take place in the following order:

  • Priority 1 "Rising Sophomores" (1-2 semesters of enrollment) – April 1-4
  • Priority 2 "Rising Juniors" (3-4 semesters of enrollment) – April 7-8
  • Priority 3 "Rising Seniors" (5-6 semesters of enrollment) – April 9
  • Priority 4 "Continuing Seniors" (7+ semesters of enrollment) and Graduate Students – April 10

Room Selection closes at 12 p.m. on April 11.

Specific room selection times will be generated randomly within each priority group. Students are able to place accepted roommates at the initial time of room selection. Spring study abroad/internship students who lived on campus fall 2013 are eligible to participate in the same selection priority as if they had lived on campus. 

Reapplication Priority Group Definitions

"Semesters of enrollment" are determined by the following definitions:

  • Students who entered NAU as new freshmen
    • Total semesters of enrollment is defined as
      • every fall and spring semester in which the student was enrolled in classes at NAU as of the third week of the semester
  • Students who entered NAU as transfer students (those students who attended another college or university after graduating high school and prior to enrolling at NAU)
    • Total semesters of enrollment is defined as
      • number of NAU semesters enrolled (every fall and spring semester in which the student was enrolled in classes at NAU as of the third week of the semester) PLUS
      • number of “estimated transfer semesters” (total transfer credit hours divided by 15 with standard rounding rules)
How do I determine which priority group I will be in?

Priority groups are based on the definitions below:

  • Priority 1 "Rising Sophomores" (1-2 semesters of enrollment) 

  • Priority 2 "Rising Juniors" (3-4 semesters of enrollment) 
  • Priority 3 "Rising Seniors" (5-6 semesters of enrollment)
  • Priority 4 "Continuing Seniors" (7+ semesters of enrollment) and Graduate Students 

Spring study abroad/internship students who lived on campus fall 2013 are eligible to participate in the same selection priority as if they had lived on campus. 

"Semesters of enrollment" are determined by the following definitions:

  • Students who entered NAU as new freshmen
    • Total semesters of enrollment is defined as
      • every fall and spring semester in which the student was enrolled in classes at NAU as of the third week of the semester
  • Students who entered NAU as transfer students (those students who attended another college or university after graduating high school and prior to enrolling at NAU)
    • Total semesters of enrollment is defined as
      • number of NAU semesters enrolled (every fall and spring semester in which the student was enrolled in classes at NAU as of the third week of the semester) PLUS
      • number of “estimated transfer semesters” (total transfer credit hours divided by 15 with standard rounding rules)

Examples:

1) Sarah M. came to NAU as a new freshman in fall 2013. At the beginning of Reapplication in March 2014, Sarah has had two NAU semesters (fall 2013 and spring 2014). She would be in the Priority 1 room selection.

2) Bob S. transferred to NAU in spring 2012 and brought in 33 transfer credits. At the beginning of Reapplication in March 2014, Bob has had five NAU semesters (spring 2012, fall 2012, spring 2013, fall 2013 and spring 2014) plus two “estimated transfer semesters” (33 divided by 15 = 2.2 which is then rounded to 2). Therefore Bob’s total semesters of enrollment would equal seven (5 NAU + 2 estimated transfer semesters). He would be in the Priority 4 room selection.

3) Mark F. came to NAU as a new freshman in fall 2012. He was enrolled for fall 2012, but did not enroll for spring 2013. He returned and enrolled for fall 2013 and spring 2014. At the beginning of Reapplication in March 2014, Mark has had three NAU semesters (fall 2012, fall 2013 and spring 2014). He would be in the Priority 2 room selection.

4) Jessica T. transferred to NAU in fall 2013 and brought in 59 transfer credits. At the beginning of Reapplication in March 2014, Jess has had two NAU semesters (fall 2013 and spring 2014) plus four “estimated transfer semesters” (59 divided by 15 = 3.93 which is then rounded to 4). Therefore Jessica’s total semesters of enrollment would equal six (2 NAU + 4 estimated transfer semesters). She would be in the Priority 3 room selection.

5) Steve B. started his graduate program at NAU in fall 2013. As a graduate student, Steve would be in the Priority 4 room selection.

6) Chris W. lived on campus during the fall 2013 semester and is studying abroad in Italy for the spring 2014 semester. She came to NAU as a new freshman in fall 2012. At the beginning of Reapplication in March 2014, Chris has had four NAU semesters (fall 2012, spring 2013, fall 2013 and spring 2014 counted for the study abroad). She would be in the Priority 2 room selection. 

When and how will I be notified of my room selection date and time?

Priority 1 group:

Submit your application between 8 a.m. March 24 - 8 a.m. March 31 in order to be assigned a room selection time for the Priority 1 dates. If your application is received by 8 a.m. March 31, then you will be randomly assigned a room selection time and notified of your time through your NAU e-mail account on the afternoon of March 31. 

If you apply after 8 a.m. on March 31, room selection times will continue to be randomly assigned on a rolling basis as applications are received.  The application will close at 12 p.m. on April 11, 2014.


Priority 2-4 groups:

Submit your application between 8 a.m. March 24 - 8 a.m. April 4 in order to be assigned an initial room selection time for your designated priority group dates. If your application is received by 8 a.m. April 4, then you will be randomly assigned a room selection time and notified of your time through your NAU e-mail account on the afternoon of April 4. 

If you apply after 8 a.m. on April 4, room selection times will continue to be randomly assigned on a rolling basis as applications are received.  The application will close at 12 p.m. on April 11, 2014.

Can I choose a specific room during Reapplication?
Yes, when you log in at your assigned room selection time (or any time after that time through April 11 at 12 noon) you will see all available space in each residence hall. To see any available space in McKay Village or Pine Ridge Village, you must have at least 30 credit hours (earned plus current spring hours). You can select your space from what is available at that time. If you have an accepted roommate(s) prior to your room selection time, then you will be able to place roommate(s) with you at your initial room selection based on space availability.
What if I miss my room selection time?
You may log in to select a room any time after your designated date and time during the Reapplication process, ending at 12 noon Friday April 11.
What if the living space that I really want is no longer available?
If the building you want to live in next year is full, but you know you definitely want to live on campus, then you should select a different living space. You can continue to log back in to view available space through April 11 at 12 noon. If at any point during that time your desired space opens from a cancellation, you are able to cancel your current room assignment and select a new room. If you select an initial space by April 11, you will be able to continue to view available space and change rooms over the summer through early July.
What are the requirements to live in McKay, Pine Ridge or South Village?
McKay, Pine Ridge and South Village are open to students with 30+ credit hours. For Reapplication, students with at least 30 credit hours (earned + current spring hours) will be eligible to reapply to McKay, Pine Ridge or South Village based on space availability.  Future summer or fall classes do not count toward the 30 credit hours at the time of the Reapplication process. 
What if I only want to live on campus for the fall 2014 semester?
Our contract is a nine-month, academic year contract. Students who officially withdraw from the university, get married, are not registered for classes, are graduating, or are participating in a non-local university program for Spring 2015 will need to submit a Contract Release request to be released from their housing contract at the end of the fall semester. Students who do not qualify for those reasons will be held financially responsible for the entire contract through May.  
What if I only want to live on campus for the Spring 2015 semester?
You are unable to reapply for the spring semester only. You will need to submit a new spring housing contract at nau.edu/reslife once that application is available online October 1, 2014.  
I will be studying abroad this spring. Can I still reapply for housing next year?
Yes. If you lived on campus for the Fall 2013 semester and study abroad for Spring 2014 you can complete your online application starting March 24. You will be able to log back in at your designated room selection time to choose your room. If you have an accepted roommate request, your roommate can also place you in a space. This also applies to students completing approved non-local credit-bearing internships.  
What if I’m not sure I am going to live on campus?

The Reapplication process is open from March 24 through April 11, 2014 so you have plenty of time to decide to return to campus. In addition, there is no risk to you by completing an application online. If you later cancel, you will be charged a cancellation fee ONLY if you have selected a room or an accepted roommate has placed you in a room. If you have not yet selected a room before you cancel your contract (or an accepted roommate has not placed you in a room), you will NOT be charged a cancellation fee. If you later cancel your contract, and have already selected a space (or have been placed by an accepted roommate) you will be charged a cancellation fee:

  • Cancel by May 15 - $500 cancellation fee
  • Cancel between May 16- June 30 - $750 cancellation fee
  • Cancel on or after July 1 - $1000 cancellation fee 

Please note that canceling your contract is not the same as canceling your room assignment. If you only cancel your room assignment and select a new space, you will not be charged.

Roommate questions

How do I request a roommate during Reapplication?

When you log into the housing portal to reapply for housing, there is a step called Roommate Search/Selection. You can use this step to search for potential roommates, request roommates, and accept/decline roommate requests. You can also send messages to potential roommates. Note that roommate requests have to be accepted prior to being able to place them in a room with you. During your designated room selection time, you will be able to select spaces for yourself and any accepted roommates (they must also be eligible to live in that hall if any credit hour restrictions). You will be able to place as many roommates as will fill the space in the unit – for example, invite up to three other students to live with you in a Pine Ridge apartment or Gabaldon suite. Note: All roommates must meet credit hour requirements to be pulled into those halls with designated credit hours.

Search for Roommates:
There are three options to use to search for potential roommates.

1. Search by Details
To find a roommate you already know, you will need that student’s User ID (i.e. abc123) and correct spelling of his/her last name. The student has to also have a completed app in the system. After entering the student’s information, you will see his/her web screen name and the options to request, view his/her profile or send a message. Click on “Request” to invite that student to be your roommate. Your roommate can then log into the portal to accept or decline your request.

2. Browse Matching Roommates
To look for potential new roommates, you can browse the best-matched roommates. When you log into reapply for housing, you will be asked a series of eight lifestyle profile questions. Based on your responses, the system will display your best-matched potential roommates. The percentage listed next to each student’s web screen name shows you how matched you are, so the higher the percentage, the better potential match you are. Click on View Profile under the web screen names to review each student’s answers to the lifestyle profile questions. If you find someone you’d like to invite to be your roommate, click on Request under that person’s web screen name.

3. Search by Profile
Using this tool, you can search for potential roommates by lifestyle profile question. For example if you want to find other students who typically go to sleep after 2am, you could select the “sleeping habits” question and search for matching roommates who answered that question the same way as you. Click on View Profile under the web screen names to review each student’s answers to the lifestyle profile questions. If you find someone you’d like to invite to be your roommate, click on Request under that person’s web screen name.

How do I place a roommate(s) in a room with me during Reapplication?

Be sure that your roommate request is accepted PRIOR to your room selection time. You will only be able to pull-in and place your roommate at the time you initially select your room. If you select your room without placing your roommate at that time, you will NOT be able to add them to your room at a later time. Steps to placing a roommate:

  • Request your roommate(s) using the options listed above.
  • Your roommate(s) must accept your request PRIOR to your room selection time.
  • At your assigned room selection time, search for a room that has enough spaces available to accommodate you and your roommate(s).  Note: for halls that have credit hour requirements, all roommate pull-ins must meet the credit hour requirement or will not be able to be placed.
  • When you select that room, the system will ask you to select a bed space for and then to select a bed space for your roommate(s).
  • Once you place you and your roommate(s) and reserve the beds, you will see your confirmed assignment.
  • At that point if you have placed your roommate, your roommate does not have to do anything else. If your roommate logs into the portal, s/he will see the room assignment on the application status step.

Note: If you have an accepted roommate request, but do not place your roommate(s) at the time of room selection, your roommate(s) will not have an assignment. They will have to select their own room. If you do not plan to live with an accepted roommate anymore, please cancel your roommate request through the portal.

What do I need to do if I have already selected a room, but later find someone I want to live with who I did not request or place earlier?

If you have already selected your room, but later want to live with a specific roommate, you will need to take one of the following actions based on space availability.

1. Log into the portal to see if the other space in your selected room is still open. If the space is available, then do one of the following:

  • If the space is open and your roommate’s designated room selection time is current, then the roommate can just select that space.
  • If the space is open, but your roommate’s room selection time has not yet occurred, then you would have to first be sure that your roommate request is accepted. Once accepted, you would then use the Cancel Room Assignment step to first cancel your current room. The Room Selection step will then open for you. Use Room Selection to then select your room. The system will ask you to select a bed space for yourself and then for your roommate(s). Once you reserve the beds you will see the confirmed assignment on your Application Status page.

2. If the other space in your room is no longer available, but you would like to live with your roommate elsewhere then do one of the following:

  • First be sure your roommate request has been accepted. Once accepted, use the View Available Rooms step to see what space is available. If you find a room with enough bed spaces available to accommodate you and your roommate(s), then you would use the Cancel Room Assignment step to first cancel your current room. The Room Selection step will then open for you. Use Room Selection to then select the new room. The system will ask you to select a bed space for yourself and then for your roommate(s). Once you reserve the beds you will see the confirmed assignment on your Application Status page.
  • If you do not find any rooms with enough bed spaces available to accommodate you and your roommate(s), note that available space will continue to change as students select spaces and cancel spaces, so you can check back anytime through May 10 during Reapplication. You can also continue to watch available space and change rooms over the summer through early July. In the meantime, your roommate should select a room during his/her room selection time in order to live on campus. Then if you later find a room with enough bed spaces, both of you would need to first cancel current room assignments before selecting a new room. Please keep in mind that the available space is shown in real time, so there is a chance that someone else will select your desired new space while you are cancelling your current room assignment. 

Cancellations

How do I cancel a contract? What are the cancellation fees?

You may cancel your contract by logging into the housing portal and going to the Housing Contract Cancellation step. You will enter the reason for canceling and your User ID to verify that you want to cancel.

If you have not yet selected a room before you cancel your contract (or an accepted roommate has not placed you in a room), you will NOT be charged a cancellation fee.

If have already selected a room when you cancel (or have been placed by an accepted roommate) you will be charged a cancellation fee:

Cancel by May 15 - $500 cancellation fee
Cancel between May 16- June 30 - $750 cancellation fee
Cancel on or after July 1 - $1000 cancellation fee

Why is there a cancellation fee?
Due to the high demand for on-campus housing, our efforts focus on trying to house those students who truly intend to live on campus. The cancellation fee is intended to deter students from “holding space” and to maximize the amount of space available for those committed to living on campus.