FGP application guidelines

Period of Performance

FGP awards commence on July 1st and are funded for up to one year. 

Preparing the FGP Application

Page Formatting:  All pages must be formatted as follows:

  • 1-inch margins on all sides
  • Single spacing or greater (e.g., 1.5 is acceptable but less than single spacing is not)
  • 12-point font (Times New Roman highly recommended)

I. Face Page

The Face Page of the application provides basic information about the proposal AND also contains the proposal abstract.  The Face Page Template must be used for FGP applications.

Choosing the Appropriate Proposal Category:

Science-based Research:

A project or study intended to test a falsifiable hypothesis, elucidate observations, test a new method, answer a specific question, etc. The outcome of a research project includes the creation of new knowledge and interpretation of existing knowledge.

Goal: To obtain preliminary data or conduct other research-related activities to support extramural proposals in fields where extramural support is generally available. Applicants must demonstrate that the funds will go towards collecting/analyzing the data needed to support an extramural grant proposal(s).

Scholarly or Creative:

A project or study with an outcome that encompasses artistic expression, performance, a tangible work of art, a book, etc.; the goals of which reflect the nature, values, fundamental concepts, and modes of inquiry specific to the discipline. The outcome of a scholarly or creative project includes the aggregation and interpretation of existing knowledge and experience, or the creation of new knowledge that is not falsifiable.

Goal: to obtain external support for projects in disciplines such as the social sciences, business, humanities, and the arts (creative and performance).

II. Proposal Narrative 

Science-based Research proposals should follow this format (5 Page Limit not including Literature/References)

  • Introduction and Background: This section provides a disciplinary context, a summary of the goals and objectives of the project, and a conceptual framework for the proposed activity. This section should also convey the innovative nature, or originality of the proposed project. If useful, specialized terms can be defined in this section so that a general audience can understand the details of the project.
  • Project Description, Methods, and Plan of Work/Timeline: This section describes how the project will be carried out—a plan for completing the proposed activity, including details regarding methodology, timetable, and feasibility of the project in the given timeframe.
  • Significance and Impact: This section should answer the following questions: What is the likely impact of the project on the applicant’s discipline and on the state of scholarly understanding or professional work? What is the impact of the project on the university’s students, department, the university as a whole, or the community? Most important, what is the likely impact on the applicant’s own development and success?
  • Dissemination/Expected Outcomes/Grant Deliverables: This section describes the expected results, identifies the audience that will be interested in them and explains how the findings or results of the project will be disseminated to the public or to disciplinary peers. This section must also address plans for seeking external support for future follow‐up or related activities.
  • Literature/References (include if appropriate): Use the format that is standard for publishing in the respective field.

Scholarly or Creative proposals should follow this format (5 Page Limit not including Literature/References)

  • Research and Contribution: Provide background on the intellectual significance, originality, and value of the project. What is the problem, idea or question being addressed by this project and how will it help to move your field forward.
  • Methods and Work Plan: What are the methods you will be using to accomplish your project; how will the project be organized? What is your work plan outlining the time course of the project? Please describe any technologies that will be used in making the project successful. Please describe where the study will be conducted, any research materials used, and explain how you will obtain access to relevant materials. 
  • Competencies, Skills and Access: Describe how your skills can be applied to the project and explain how this project will broaden your scholarly efforts at NAU. 
  • Final Product and Dissemination/Grant Deliverable: What is your intended result and who is your audience? Please explain how these results will be disseminated to this audience and beyond (if relevant). How will this research be used to obtain a grant or contract in the future? 
  • Bibliography: Use the format that is standard for publishing in the respective field.

III. Curriculum Vitae

A CV must be included for the Principal Investigator/Project Director and any Co-Investigator(s).  Limit of 3 pages each.

IV. Budget and Budget Justification 

Click Here for Budget Template.

The following types of costs may be supported by FGP funding:

Personnel Services

Faculty summer salary, graduate student wages, undergraduate student wages. The budget justification should describe each person’s scope of responsibility on the project and include specific duties and tasks that will be carried out. The justification should demonstrate how the time spent will lead to the successful outcome of the project.

Non-Personnel Services

Supplies, equipment, travel, and other non-personnel costs can be supported through the FGP.  These costs should be justified in terms of why they are essential to the proposed project. 
The budget justification should answer these questions:

  1. What will be purchased with the requested dollars in each category? 
  2. How did you arrive at the requested amounts (costs)? 
  3. Why are these costs essential to the project?


Supplies and services required to carry out the work, such as lab supplies or transcription services; these costs must be specific to the project; general purpose computers will not be supported.


Any item with a per-unit cost of $5,000 or more constitutes “equipment”.  Proposals that are essentially equipment acquisition requests will not be funded by FGP.   General purpose equipment will not be funded.


Domestic and international travel are both supported by FGP.

Budget Guidelines

  1. All budget items requested must conform to accepted University accounting policies and procedures (for example, regarding allowability).
  2. FGP budgets should reflect the needs of the project. The maximum budget request is for $15,000.
  3. Up to $7,500 or the cost equivalent of 1.5 summer months’ effort, whichever is less, may be included in the FGP budget for the PI and Co-Investigators. That is, if an applicant requests summer salary for the PI and a Co-investigator, a total of $15K (or up to 1.5 summer months’ support per faculty member, whichever is less) can be included in the budget. The amount of summer salary support requested for any faculty member cannot exceed 1.5 months’ effort and must reflect the actual amount of effort necessary to carry out the project. Applicants are strongly advised to provide detailed justifications for all summer salary requests.
  4. Requests to purchase project-essential capital equipment (i.e., tangible property exceeding a per unit price of $5,000) are allowed.
  5. All equipment and tangible materials (including books) purchased with FGP funding are the property of the University and where appropriate should be added to the inventory of the investigator’s department.
  6. Travel per diem is not covered under the Faculty Grants Program. However, other customary types of travel expenses are allowable. 
  7. Students: Support for graduate or undergraduate students may be requested during the academic year and during the summer. The student must be an active partner in the research. The student must be in good academic standing and registered for credit during the project period (full-time during the Fall and Spring semesters), and this must be documented by the PI prior to the start of employment. Student compensation rates must be consistent with approved departmental rates and/or practice. In the budget justification, describe the activities of the student, including benefits to the advancement of the research and to the student’s academic progress. It is not necessary to identify an individual student by name. The FGP does not provide support for routine technical, secretarial or administrative duties, nor does it fund graduate assistantships.
  8. Each FGP Principal Investigator/Project Director is personally responsible for managing and maintaining an accurate accounting of their research funds in conjunction with their departmental business manager, and carefully following the approved budget categories.
  9. Because state funds support the FGP, all awards must be fully expended by June 30 (end of the fiscal year). In order to facilitate this process, Principal Investigators/Project Directors must report to the Office of the Vice President for Research detailed plans for spending any funds that are unencumbered as of May 15. Failure to submit this plan by June 5 will result in the unspent funds immediately reverting back to the Vice President for Research.

Regulatory Assurances and Compliance Issues

Projects involving the use of human subjects, animals, radioactive or other biohazardous materials, and recombinant DNA must be reviewed by the appropriate review committee to ensure compliance with federal regulations and with guidelines established in the NAU Faculty Handbook and detailed on related Internet web sites. If you need assistance with any assurance and compliance issues, contact the Office of the Vice President for Research.

Please note that In order to activate an approved FGP award, documentation of review and approval from IRB (internal and external), IACUC, Radiation Safety, or IBC must be submitted to the OVPR by April 1, 2016. The initial award notification (sent on or before February 1) will indicate which of these requirements the awardee must fulfill. Awards that cannot be activated by April 15 because activation requirements have not been fulfilled shall be rescinded.

Submitting FGP Applications

Applications for FGP funding must be submitted electronically.   The Face Page, Narrative, and Curriculum Vitae should be combined into one PDF document and e-mailed, along with the Budget Template (in Excel format) to ovpr@nau.edu.  

The PDF document and the Excel document must be saved as follows: FGPYEAR_Last name of applicant_First name of applicant, e.g., FGP2017_Smith_John

The Subject of the e-mail must read as follows: FGPYEAR Last name of applicant, First name of applicant, e.g., FGP2017 Smith, John

Applications are due annually at 5:00 PM on November 13th.  (If November 13th falls on a weekend or holiday, FGP applications will be accepted through 5:00 PM on the first business day following November 13th.)

LATE APPLICATIONS WILL NOT BE REVIEWED. The time stamp on the email received by OVPR is the date and time the application is recorded as being received.


Contact Christine Smith at 928-523-8594 or Christine.Smith@nau.edu.