FGP application guidelines
awards commence on July 1st and are funded for up to one-year.
the FGP Application
Page Formatting: All pages must be formatted as follows:
- 1-inch margins on all sides
- Single spacing or greater (e.g., 1.5 is
acceptable but less than single spacing is not)
- 12-point font (Times New Roman highly
I. Face Page
The Face Page of the application provides basic information about
the proposal AND also contains the proposal abstract. The face page template must be used for FGP applications.
*Choosing the appropriate proposal
A project or study intended to prove
a hypothesis, elucidate observations, test a new method, answer a specific
obtain preliminary data or conduct other research-related activities to support
extramural proposals in fields where extramural support is generally available. Applicants
must demonstrate that the funds will go towards collecting/analyzing the data
needed to support an extramural grant proposal(s).
Scholarly or Creative:
A project, the outcome of which is
usually an artistic expression, performance, tangible work of art, etc. or a
project or study, the goals of which "reflect the nature, values,
fundamental concepts and modes of inquiry specific to the discipline"
(Definition adapted from The Gwenna Moss Centre for Teaching Effectiveness)
obtain support for projects in disciplinary the social sciences, business,
humanities, and the arts (creative and performance).
II. Proposal Narrative
Science-based Research proposals should follow this format (5
Page Limit not including Literature/References)
- Introduction and Background: This section provides a disciplinary context,
a summary of the goals and objectives of the project, and a conceptual
framework for the proposed activity. If useful, specialized terms can be
defined in this section so that a general audience can understand the details
of the project.
- Project Description, Methods, and Plan of Work/Timeline: This section describes how the project will be
carried out—a plan for completing the proposed activity, including details
regarding methodology, timetable, and feasibility of the project in the given
- Significance and Impact: This section should answer the following
questions: What is the likely impact of the project on the applicant’s
discipline and on the state of scholarly understanding or professional work?
What is the impact of the project on the university’s students, department, the
university as a whole, or the community? Most important, what is the likely
impact on the applicant’s own development and success?
- Dissemination/Expected Outcomes/Grant Deliverables: This section describes the expected results,
identifies the audience that will be interested in them and explains how the
findings or results of the project will be disseminated to the public or to
disciplinary peers. This section must also address plans for seeking external
support for future follow‐up or
- Literature/References (include if appropriate): Use the format that is standard for publishing
in the respective field.
Scholarly or Creative proposals should follow this format (5
Page Limit not including Literature/References)
- Research and Contribution: Provide background on the intellectual
significance and value of the project. What is the problem, idea or question
being addressed by this project and how will it help to move your field
- Methods and Work Plan: What are the methods you will be using to
accomplish your project; how will the project be organized? What is your work
plan outlining the time course of the project? Please describe any technologies
that will be used in making the project successful. Please describe where the
study will be conducted, any research materials used, and explain how you will
obtain access to relevant materials.
- Competencies, Skills and Access: Describe how your skills can be applied to the
project and explain how this project will broaden your scholarly efforts at
- Final Product and Dissemination/Grant Deliverable: What is your intended result and who is your
audience? Please explain how these results will be disseminated to this
audience and beyond (if relevant). How will this research be used to obtain a
grant or contract in the future?
- Bibliography: Use the
format that is standard for publishing in the respective field.
A CV must be included for the Principal
Investigator/Project Director and any Co-Investigator(s). Limit of 3 pages each.
IV. Budget and
Click Here for Budget Template.
The following types of costs may be supported by FGP funding:
Faculty summer salary, graduate student wages, undergraduate
student wages. The budget justification should describe each
person’s scope of responsibility on the project and include specific duties and
tasks that will be carried out. The justification should demonstrate how the
time spent will lead to the successful outcome of the project.
Supplies, equipment, travel, and other non-personnel costs can
be supported through the FGP. These
costs should be justified in terms of why they are essential to the proposed
The budget justification should answer these questions:
- What will be purchased with the requested dollars in each
- How did you arrive at the requested amounts (costs)?
- Why are these costs essential to the project?
and services required to carry out the work, such as lab supplies or
transcription services; these costs must be specific to the project; general
purpose computers will not be supported.
with a per-unit cost of $5,000 or more constitutes “equipment”. Proposals that are essentially equipment
acquisition requests will not be funded by FGP. General purpose equipment will not be
international travel are both supported by FGP.
- All budget items requested must conform to accepted University
accounting policies and procedures (for example, regarding allowability).
- FGP budgets should reflect the needs of the project. The maximum
budget request is for $15,000.
- Up to $7,500 or the cost equivalent of 1.5 summer months’
effort, whichever is less, may be included in the FGP budget for the PI and
Co-Investigators. That is, if an applicant requests summer salary for the PI
and a Co-investigator, a total of $15K (or up to 1.5 summer months’ support per
faculty member, whichever is less) can be included in the budget. The
amount of summer salary support requested for any faculty member cannot exceed
1.5 months’ effort and must reflect the actual amount of effort necessary to
carry out the project. Applicants are strongly advised to
provide detailed justifications for all summer salary requests.
- Requests to purchase project-essential capital equipment (i.e.,
tangible property exceeding a per unit price of $5,000) are allowed.
- All equipment and tangible materials (including books) purchased
with FGP funding are the property of the University and where appropriate
should be added to the inventory of the investigator’s department.
- Travel per diem is not covered under the Faculty Grants Program.
However, other customary types of travel expenses are allowable.
- Students: Support for graduate or undergraduate students may be
requested during the academic year and during the summer. The student must be
an active partner in the research. The student must be in good academic
standing and registered for credit during the project period (full-time during
the Fall and Spring semesters), and this
must be documented by the PI prior to the start of employment.
Student compensation rates must be consistent with approved departmental rates
and/or practice. In the budget justification, describe the activities of the
student, including benefits to the advancement of the research and to the
student’s academic progress. It is not necessary to identify an individual
student by name. The FGP does not provide support for routine technical,
secretarial or administrative duties, nor does it fund graduate assistantships.
- Each FGP Principal Investigator/Project Director is personally
responsible for managing and maintaining an accurate accounting of their
research funds in conjunction with their departmental business manager, and
carefully following the approved budget categories.
- Because state funds support the FGP, all awards must be fully
expended by June 30 (end of the fiscal year). In order to facilitate this
process, Principal Investigators/Project Directors must report to the Office of
the Vice President for Research detailed plans for spending any funds that are
unencumbered as of May 15. Failure to submit this plan by June 5 will result in
the unspent funds immediately reverting back to the Vice President for Research.
Assurances and Compliance Issues
involving the use of human subjects, animals, radioactive or other biohazardous
materials, and recombinant DNA must be reviewed by the appropriate review
committee to ensure compliance with federal regulations and with guidelines
established in the NAU Faculty Handbook and detailed on related Internet web
sites. Please note that approval from
the appropriate committee must be obtained before the project can begin or
award funds can be released. Adherence to compliance
guidelines is required of all on‐going projects, regardless of
funding source. If you need assistance with any assurance and compliance
issues, contact the Office of the Vice President for Research. Prior to release of funds,
awarded projects will be reviewed for assurance and compliance issues. In cases
where compliance review is required, funds will not be released until the
project has been reviewed and approved by the appropriate board/committee.
Applications for FGP funding must be submitted electronically. The Face Page, Narrative, and Curriculum
Vitae should be combined into one PDF document and e-mailed, along with the
Budget Template (in Excel format) to email@example.com. The
Subject of the e-mail must read as follows:
FGPYEAR: Last name of applicant, first name of applicant
e.g., FGP2015: Smith,
Applications are due annually at 5:00PM on November 13th. (If
November 13th falls on a weekend or holiday, FGP applications will be accepted
through 5:00PM on the first business day following November 13th.)
LATE APPLICATIONS WILL NOT BE REVIEWED.
Questions? Contact Lesley Cephas at 928-523-8288 or Lesley.Cephas@nau.edu.