Schedule of Classes Maintenance
The Registrar's Office supports the continued development and advancement of schedule of classes functions at NAU. We oversee the production and data integrity of NAU's Fall and Spring class schedules and create new course topics and reserve capacity requirement groups upon request. We also:
- Train academic departments on class scheduling
- Assist with managing course/class fee setup
- Create and publish process, procedure, and system documentation, and reports for inter-office and intra-office use
- Build and maintain Building and Facility data in LOUIE
- Guide academic departments through the process of creating and maintaining class schedule data
Detailed schedule build information is provided to all Schedule of Classes contacts. If you are not part of this listing but should be, please contact the Schedule of Classes coordinator and request access. The detailed information will be given prior to and during each schedule build phase.
Fall 2013 (1137) Schedule Build Timeline
11/28/12 – Prior Term Copy is run by the Registrar’s Office
Class schedulers may now begin scheduling activities as follows…
12/10/12 – 12/21/12 – Phase I (University Closed 12/24/12-1/1/13)
1/2/13 – 1/18/13 – Phase II
1/22/13 – 2/1/13 – Phase III (University Closed 1/21)
2/4/1 – 2/15/13 – Phase IV (final)
2/18/13– Schedule of Classes with BookLook information made viewable on LOUIE/Classroom data shown in Outlook/IRIS Calendar for academic departments
2/22/13 – Early Enrollment Appointment E-mails are sent from Registrar’s Office
3/25/13 – Early Enrollment begins for continuing students
There are tools that can be used to create a class schedule matrix, such as Outlook Calendar or QuarkXPress software. Outlook Calendar is a scheduler that you can enter resource and classroom information into and it will show you blocked out times when each of your building/rooms is in use. NAU offers training in using Outlook Calendar resources. QuarkXPress can be used to create a schedule matrix or graph form using the tools in the program. Quark makes it easy to drag and move "boxes" of information around within the matrix.
|Request for Special Class Change Form||Word||PDF|
Used for all classes with students currently enrolled to change min/max units for variable units, or change grading bases on those approved as Both (Letter or Pass/Fail).
- Only special change requests for units and/or grading bases that fall within Course Catalog guidelines (as defined by curriculum approvals) will be processed.
- Any changes requested outside these guidelines will be returned as unable to be processed along with a suggestion for the department to contact the appropriate curriculum committee for action.
- Changes to classes without enrollment do not use this form, but can be completed by the academic department's class scheduler instead.
- It is the responsibility of the department to proactively contact the impacted students, work to solve any resulting student issues, and examine/resolve contributing factors to the delayed request.
|University Course Line and Topic Form||Word||PDF|
Used for all approved university course line or topics courses which need a new topic title created.
- Topics titles may only be used for university course lines and special topics courses.
- University Course Line and Topic Forms must be completed and e-mailed to the Schedule of Classes (SoC) coordinator before the topic title will be added to the LOUIE Course Catalog for use in the SoC.
- Once received by the SoC coordinator, any topic requested for classes that count towards NAU's Diversity requirements must go through a special approval process prior to being added to the Course Catalog for use in the SoC.
- A specific topic may be offered under university courses lines 199, 299, 399, 499, and 599 no more than three times before it must go through the University Curriculum Committee or University Graduate Committee to be approved as a new course with that title.
- Topics Cheat Sheet for Class Schedulers