Oral Session Presenter Guidelines
All oral session meeting rooms are equipped with the
following audiovisual equipment:
- LCD projector
- Computer (Windows-based PC)
- Laser pointer
MS Windows: Microsoft PowerPoint 2010, Acrobat PDF X
Macintosh: Microsoft PowerPoint 2011, Acrobat PDF X
Macintosh users: When choosing fonts for your presentation, notice that the first item on the Font menu is Font Collections. In the Font Collections, please use the fonts you find on the Windows Office Compatible sub-menu and you'll have no trouble with PowerPoint 2010 for Windows.
Create a Backup
Copy of Your Presentation
We recommend you bring at least two copies of your
presentation to the meeting in case there is a problem with one.
Checking in at the Speaker Ready Room is the most
important step you will take to ensure your presentation is a success. The Speaker Ready Room will be in the du Bois Center’s Festival room and A/V personnel
will be available to assist you. All speakers are required to check into the
Speaker Ready Room at least 24 hours before their presentations. Those
presenting on Tuesday, September 17, during the morning sessions are encouraged
to check in Monday, September 16, between 1:00 pm and 5:00 pm. The bonus is
that you can pick up your registration packet, too.
When checking in, please bring a copy of your presentation
on CD-ROM, DVD, or USB storage device to load to a conference computer. When
reviewing your presentation, make sure all fonts appear as expected and all
audio/video clips are working properly. You may edit your presentation at this
time. When you are finished reviewing your presentation and verifying it is
ready, A/V personnel will copy your presentation and ensure that it is transferred
to the appropriate session chair and room.
When the presentation is to be given, the file will be
loaded on the computer in the oral session room. Once the presentation has
started, the speaker will control the program using a computer mouse. At the
end of the meeting, all files will be destroyed.
- Be considerate of other speakers and the audience by staying
within your allotted time. The time allotted for your presentation includes 5
minutes for questions and changeover to the next speaker. Session chairs will
hold you to the allotted time. This is essential to ensure adequate time for
questions and discussion as well as adherence to schedule.
- Please discuss the material as reported in the abstract.
- Give an opening statement to acquaint the audience with the
nature and purpose of the study. Speak slowly and clearly. Word choice should
be simple: use active words and short sentences. An introductory and a
concluding graphic can greatly improve the focus of your talk.
- As a general rule, use one graphic for each 1 or 2 minutes
of presentation time.
- Presentations are most readable on a dark background (blue,
for example) and bright lettering (yellow or white). Avoid using small fonts
that will be illegible from the back of the room, and break up a complex slide
into a series of slides.
- Devote each graphic to a single fact, idea, or finding.
Illustrate major points or trends, not detailed data.
- Avoid long or complicated formulas or equations. Each
graphic should remain on the screen for at least 20 seconds.
- Use the minimum number of words possible in titles,
subtitles, and captions.
- Standard abbreviations are acceptable.
This information was adapted from the AGU fall meeting guidelines.