Oral Session Presenter Guidelines
All oral session meeting rooms are equipped with the
following audiovisual equipment:
- LCD projector
- Computer (Windows-based laptop)
- Laser pointer
- Microsoft PowerPoint is the recommended format for slides.
- Bring a copy of your presentation on a USB drive.
- We advise against relying on an internet connection for any critical aspects of a presentation.
- We recommend you bring at least two copies of your presentation to the meeting.
Macintosh users: Microsoft PowerPoint 2011 or earlier, Acrobat PDF X. When choosing fonts for your presentation, notice that the first item on the Font menu is Font Collections. In the Font Collections, please use the fonts you find on the Windows Office Compatible sub-menu and you'll have no trouble with PowerPoint 2013 for Windows.
Checking in at the Speaker Ready Room is the most
important step you will take to ensure your presentation is a success. The Speaker Ready Room will be in the High Country Conference Center’s Aspen room and A/V personnel
will be available to assist you. All speakers are required to check into the
Speaker Ready Room the day before their presentations. Those speakers presenting on Tuesday, September 12, are encouraged to send their presentations via email to Biennial.Conference@nau.edu before the conference.
When checking in, please bring a copy of your presentation
on a USB storage device to load to a conference computer. When
reviewing your presentation, make sure all fonts appear as expected and all
audio/video clips are working properly. You may edit your presentation at this
time. When you are finished reviewing your presentation and verifying it is
ready, A/V personnel will copy your presentation and ensure that it is transferred
to the appropriate session moderator and room.
When the presentation is to be given, the file will be
loaded on the computer in the room in which you will be speaking. Once the presentation has
started, the speaker will control the program using a computer mouse. At the
end of the meeting, all files will be destroyed.
- Be considerate of other speakers and the audience by staying
within your allotted time. Contributed session speakers have 15 minutes for their presentations, including questions, so conference organizers suggest 12 minutes for your talk and 3 minutes for questions. Session moderators will
hold you to the allotted time. This is essential to ensure adequate time for
questions and discussion as well as adherence to the schedule.
- Please discuss the material reported in the abstract.
- Give an opening statement to acquaint the audience with the
nature and purpose of the study. Speak slowly and clearly. Word choice should
be simple: use active words and short sentences. An introductory and a
concluding graphic can greatly improve the focus of your talk.
- As a general rule, use one graphic for each 1 or 2 minutes
of presentation time.
- Presentations are most readable on a dark background (blue,
for example) and bright lettering (yellow or white). Avoid using small fonts
that will be illegible from the back of the room, and break up a complex slide
into a series of slides.
- Devote each graphic to a single fact, idea, or finding.
Illustrate major points or trends, not detailed data.
- Avoid long or complicated formulas or equations. Each
graphic should remain on the screen for at least 20 seconds.
- Use the minimum number of words possible in titles,
subtitles, and captions.
- Standard abbreviations are acceptable.