Art Work Coverage

State Risk Management covers artwork or art exhibits on loan to NAU that are within the University’s care, custody, and control due to a written agreement or contract.  An authorized individual with signature authority must review and sign all written agreements or contracts prior to the acceptance and display of the artwork or exhibit.  Details of the artwork or exhibit must be sent to Property and Liability Insurance Services and to State Risk Management, to include the following:  Name of exhibit; dates of coverage; value of exhibit; and list of each artwork piece to include name of artist, title of artwork, medium, and value.

The State will not insure artwork that is for sale while in the care, custody, and control of NAU.

Written agreement

The agreement or contract must contain detailed information on the artwork or exhibit to include name of owner of each artwork item on display, name of artist, title of artwork, and value of artwork.  Additional information includes dates of coverage, location of exhibit, transportation responsibilities, and statement of understanding that the artwork shall not be for sale while on exhibit or display at NAU and/or in NAU’s care and custody.

Theft loss

In the event of theft of artwork, contact University Police at 523-3611 to file a police report.  Also, contact Property and Liability Insurance Services at 523-2009 to initiate a claim for the loss.  A Notice of Claim Against the State of Arizona form will be mailed to the owner of the art work.  The owner has 180 days from date of loss to file a Notice of Claim with the Arizona Attorney General’s Office and State Risk Management, Arizona Revised Statutes §12-821.01

Damage loss

In the event of damage to artwork, complete the on-line Damage Report and submit.  The Damage Report will go directly to the Insurance Officer’s e-mail for processing.  A Notice of Claim Against the State of Arizona form will be mailed to the owner of the artwork.  The owner has 180 days from date of loss to file a Notice of Claim with the Arizona Attorney General’s Office and State Risk Management, Arizona Revised Statutes §12-821.01

For more information on Art Work Coverage, contact the Insurance Officer with Property and Liability Insurance Services, at (928) 523-2009.