| I need to: |
LOUIE Security |
Training |
| Admissions Access |
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| View application status |
NAU_AD Adm/Recr Standard View |
Pathways to View Student Recruiting and Student Admissions |
| View ACT/SAT/GRE Scores |
NAU_AD Adm/Recr Standard View |
Pathways to View Student Recruiting and Student Admissions |
| View a Student's Admission Deficiency Information |
NAU_AD Adm/Recr Standard View |
Pathways to View Student Recruiting and Student Admissions |
| Affiliate Request and Updates |
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| Request University Affiliate |
NAU_CC Affiliate Requestor |
Affiliation/Affiliate |
| Campus Community Access |
|
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| Update address |
NAU_CC Basic Service Provider |
Campus Community |
| Update email addresses |
NAU_CC Basic Service Provider |
Campus Community |
| Update emergency contact information |
NAU_CC Basic Service Provider |
Campus Community |
| Update telephone numbers |
NAU_CC Basic Service Provider |
Campus Community |
| Bursar's (Student Financials) Access |
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| Look up general student account information. Inquiry on student account, service indicators, payments and charges. |
NAU_SF Other Departments |
Contact Bursar's office |
| Human Resource / Payroll Access |
Note: When requesting any of the following HR roles, please list the 5-digit department number(s) in the BUSINESS NEED section on the Louie Administrative Security Request form. |
|
| Request Leave Application Security (Gives one employee the security to enter LEAVE USAGE information for one or more departments.) |
NAU_LS HR Leave Rptr |
Leave Reporting Training Manual |
| Request Time Application Security (Gives one employee the security to enter and approve time for the hourly employees in one or more departments.) |
NAU_LS HR Timesheet Super Admin |
Online Timesheet Training Manual |
| Request access to print employment APPLICATIONS and RESUMES |
NAU_HR TAM Print Applications |
Instructions for printing employment applications |
| Request Hire Xpress Security (Gives an employee the security to initiate a hire packet in LOUIE (PeopleSoft) and the associated role in Hire Xpress.) |
NAU_HR TALX Dept Manager |
Hire Xpress User's Training
(Completion Form in User's Training must be signed and returned with LOUIE Security Request form) |
| Approve ePAR's for my Direct Reports(Note if you are a department head you want the department head role) |
NAU_HR ePAR Dept Approver |
ePAR (electronic Personal Action Request) |
| Approve ePAR's for as the PI on a grant |
NAU_HR ePAR PI Grant Apprv |
ePAR (electronic Personal Action Request) |
| Approve ePAR's as the Dept Head |
NAU_HR ePAR Dept Head Apprv |
ePAR (electronic Personal Action Request) |
| Approve ePAR's at the college budget level approver |
NAU_HR ePAR Mid Level Apprv |
ePAR (electronic Personal Action Request) |
| Approve ePAR's for my whole college |
NAU_HR ePAR Dean Apprv |
ePAR (electronic Personal Action Request) |
| Approve ePAR's at the JFR Level |
NAU_HR ePAR JFR Apprv |
ePAR (electronic Personal Action Request) |
| Initiate an ePAR |
NAU_HR ePAR Initiator |
ePAR (electronic Personal Action Request) |
| Approve ePAR's at the VP Level |
NAU_HR ePAR VP Apprv |
ePAR (electronic Personal Action Request) |
| View ePAR's for my Area (Note: if you have any other ePAR role you automatically get this and do not have to request it separately) |
NAU_HR ePAR Viewer |
ePAR (electronic Personal Action Request) |
| View ePAR related reports |
NAU_HR Analytics Dept |
ePAR (electronic Personal Action Request) |
| Approve ePAR's in the Affirmative Action Office |
NAU_HR ePAR AA Approver |
ePAR (electronic Personal Action Request) |
| Approve ePAR's in the Budget Office |
NAU_HR ePAR Budget Approver |
ePAR (electronic Personal Action Request) |
| Approve ePAR's in Extended Campuses |
NAU_HR ePAR EC Apprv |
ePAR (electronic Personal Action Request) |
| Approve ePar's in the Graduate College |
NAU_HR ePAR Grad Apprv |
ePAR (electronic Personal Action Request) |
| Approve ePAR's in the Sponsored Projects Office |
NAU_HR ePAR SP Approver |
ePAR (electronic Personal Action Request) |
| Initiate a reports to forms |
NAU_HR Reports To Initiator |
'Reports To' Project
|
| Approve reports to forms |
NAU_HR Dpt Reports To Approver |
'Reports To' Project |
| Approve reports to forms at the college or VP level (option by area if none is assigned then the forms are approved at the dept level) |
NAU_HR Sr Reports To Approver |
'Reports To' Project |
| View reports to forms for my area (Note: if you have any other reports to role you automatically get this and do not have to request it separately) |
NAU_HR View of Reports To |
'Reports To' Project |
| Registrar's Office (Student Records) Access |
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| Change a Student’s Advisor |
NAU_SR Advisor Updater |
Student Records LOUIE Training
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| View or add student comments |
NAU_SR Comment Updater or
NAU_SR General Advisor |
Student Records LOUIE Training
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| View Student's Program/Plan |
NAU_SR General Advisor |
Student Records LOUIE Training
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| View Student's Advisor(s) |
NAU_SR General Advisor |
Student Records LOUIE Training
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| Clear an Advising Hold (Service Indicator) |
NAU_SR General Advisor
(RAA Service Indicator) |
Student Records LOUIE Training
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| View Student Grades |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary update available if assigned to the class). |
Student Records LOUIE Training
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| View Advisees' Information |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). |
Student Records LOUIE Training
|
| View Information for New/Drop-In Advisees |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). |
Student Records LOUIE Training
|
| View Service Indicator Data (Hold) |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). |
Student Records LOUIE Training
|
| View Unofficial Transcript |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). |
Student Records LOUIE Training
|
| Run a Degree Audit report for a student |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). |
Student Records LOUIE Training
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| Student Enrollment Appointments |
NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). |
Student Records LOUIE Training
|
| View or change a Student’s Advisor, view or add student comments, view Student's Program/Plan, view holds and clear an Advising Hold (Service Indicator), view Student Grades, view Advisees' and New/Drop-In Advisees Information, View Unofficial Transcript, Run a Degree Audit report for a student, and access to Student Enrollment Appointments. |
NAU_SR Advanced Advisor |
Student Records LOUIE Training
|
| View or change a Student’s Advisor, view or add student comments, view Student's Program/Plan, view holds and clear an Advising Hold (Service Indicator), view Student Grades, view Advisees' and New/Drop-In Advisees Information, View Unofficial Transcript, Run a Degree Audit report for a student, Student Enrollment Appointments, and Enroll a student - basic override functions. |
NAU_SR Super Advisor |
Student Records LOUIE Training
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| View or change a Student’s Advisor, view or add student comments, view Student's Program/Plan, view holds and clear an Advising Hold (Service Indicator), view Student Grades, view Advisees' and New/Drop-In Advisees Information, View Unofficial Transcript, Run a Degree Audit report for a student, Student Enrollment Appointments, and Enroll a student advanced override functions. |
NAU_SR Super Advisor 2 |
Student Records LOUIE Training
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| Enroll a student – basic override functions |
NAU_SR Enrollment General User |
Student Records LOUIE Training
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| Enroll a student – advanced override functions |
NAU_SR Enrollment Super User |
Student Records LOUIE Training
|
| Maintain Schedule of Classes for Flagstaff Mountain campus (Fall and Spring terms only) |
NAU_AI SOC Department Creator |
Student Records LOUIE Training
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| Maintain Class Permission Numbers and Student Specific Permissions |
NAU_AI SOC Permission Maint |
Student Records LOUIE Training
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| This role is intended for faculty members who would like to manage their own class permission numbers. |
NAU_AI SOC Permission Viewer |
Student Records LOUIE Training
|
| Maintain Student Milestones |
NAU_AI Milestone Updater |
Student Records LOUIE Training
|
| Submit Degree Progress Student Exception Requests |
NAU_AI DA St Excptn Requestor |
Student Records LOUIE Training
|
| Run MAT/STA or ENG Eligibility Report (Mathematics & English Departments only) |
NAU_AI Eligibility Report |
Contact the Registrar's Office for training/information: 928/523-2109 |
| View Course Catalog and Schedule of Classes Data (Schedule of Classes Department Creators do not need to request this option) |
NAU_AI Catalog & SOC Viewer |
Contact the Registrar's Office for training/information: 928/523-2109 |