LOUIE On-line Security Reference

LouieWHat
I need to: LOUIE Security Training
Admissions Access    
View application status 
NAU_AD Adm/Recr Standard View
  
Pathways to View Student Recruiting and Student Admissions  
 
View ACT/SAT/GRE Scores 
NAU_AD Adm/Recr Standard View
 
Pathways to View Student Recruiting and Student Admissions  
 
View a Student's Admission Deficiency Information
NAU_AD Adm/Recr Standard View 
  
Pathways to View Student Recruiting and Student Admissions  
 
Affiliate Request and Updates    
Request University Affiliate 
NAU_CC Affiliate Requestor  
 
Affiliation/Affiliate  
 
Campus Community Access    
Update address 
NAU_CC Basic Service Provider 
 
Campus Community  
 
Update email addresses 
NAU_CC Basic Service Provider 
 
Campus Community  
 
Update emergency contact information 
NAU_CC Basic Service Provider 
 
Campus Community  
 
Update telephone numbers 
NAU_CC Basic Service Provider 
 
Campus Community  
 
Bursar's (Student Financials) Access    
Look up general student account information. Inquiry on student account, service indicators, payments and charges. 
NAU_SF Other Departments 
 
Contact Bursar's office 
 
Human Resource / Payroll Access Note: When requesting any of the following HR roles, please list the 5-digit department number(s) in the BUSINESS NEED section on the Louie Administrative Security Request form.  
Request Leave Application Security   (Gives one employee the security to enter LEAVE USAGE information for one or more departments.) 
NAU_LS HR Leave Rptr
 
Leave Reporting Training Manual  
 
Request Time Application Security   (Gives one employee the security to enter and approve time for the hourly employees in one or more departments.) 
NAU_LS HR Timesheet Super Admin 
 
Online Timesheet Training Manual  
 
Request access to print employment APPLICATIONS and RESUMES 
NAU_HR TAM Print Applications 
 
Instructions for printing employment applications  
 
Request Hire Xpress Security   (Gives an employee the security to initiate a hire packet in LOUIE (PeopleSoft) and the associated role in Hire Xpress.) 
NAU_HR TALX Dept Manager 
 
Hire Xpress User's Training
(Completion Form in User's Training must be signed and returned with LOUIE Security Request form) 
 
Approve ePAR's for my Direct Reports(Note: if you are a department head, you want the department head role) 
NAU_HR ePAR Dept Approver 
 
ePAR (electronic Personal Action Request)
 
Approve ePAR's for as the PI on a grant 
NAU_HR ePAR PI Grant Apprv 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's as the Dept Head  
NAU_HR ePAR Dept Head Apprv 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's at the college budget level approver 
NAU_HR ePAR Mid Level Apprv 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's for my whole college 
NAU_HR ePAR Dean Apprv 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's at the JFR Level 
NAU_HR ePAR JFR Apprv 
 
ePAR (electronic Personal Action Request) 
Initiate an ePAR
NAU_HR ePAR Initiator
 
ePAR (electronic Personal Action Request) 
Approve ePAR's at the VP Level 
NAU_HR ePAR VP Apprv 
 
ePAR (electronic Personal Action Request) 
View ePAR's for my Area   (Note: if you have any other ePAR role you automatically get this and do not have to request it separately) 
NAU_HR ePAR Viewer 
 
ePAR (electronic Personal Action Request) 
View ePAR related reports 
NAU_HR Analytics Dept 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's in the Affirmative Action Office 
NAU_HR ePAR AA Approver 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's in the Budget Office 
NAU_HR ePAR Budget Approver 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's in Extended Campuses 
NAU_HR ePAR EC Apprv 
 
ePAR (electronic Personal Action Request) 
Approve ePar's in the Graduate College 
NAU_HR ePAR Grad Apprv 
 
ePAR (electronic Personal Action Request) 
Approve ePAR's in the Sponsored Projects Office 
NAU_HR ePAR SP Approver 
 
ePAR (electronic Personal Action Request) 
Initiate a reports to forms 
NAU_HR Reports To Initiator 
 
'Reports To' Project

Approve reports to forms 
NAU_HR Dpt Reports To Approver 
 
'Reports To' Project
 
Approve reports to forms at the college or VP level   (option by area—if none is assigned, then the forms are approved at the department level) 
NAU_HR Sr Reports To Approver 
 
'Reports To' Project
 
View reports to forms for my area (Note: if you have any other reports to role, you automatically get this and do not have to request it separately) 
NAU_HR View of Reports To 
 
'Reports To' Project
 
Registrar's Office (Student Records) Access    
View Student Records data (student bio/demographic data, class schedules, unofficial transcripts/grades, Academic Advisement Reports (degree audit), transfer/test credit, test scores, service indicators (holds), student groups, student program/plan data, student term data, student accounts, NAU course catalog/schedule of classes).

This role does not grant advising comment access nor access to place/release advising service indicators. Faculty and advisors who require advising comment and advising service indicator access should request either NAU_SR Academic Advisor or NAU_SR Academic Advisor w Enrl instead. Student Affiars staff who need to view advising comments and make related comments in NAU's Electronic Advising Notebook (EAN) should request NAU_SR EMSA Acad Support User.
NAU_SR Stdnt Records Viewer 
 
Student Records LOUIE Training
Perform basic add/drop functions for students, including processing class capacity, time conflict, course requisite, and department or instructor consent overrides. Calculate tuition for students after enrollment transactions. Research student enrollment history using Enrollment Request Search. View NAU Course catalog/schedule of classes.

NOTE: Audit, class links, out-of-career, and unit limit overrides should be sent to the Regisrar's Office for processing. Access to perform these overrides is only granted to a very restricted set of users, based on business need. Please contact the Registrar's Office if additional informaiton is needed. 
NAU_SR Enrollment User 
 
Student Records LOUIE Training
View Student Records data (student bio/demographic data, class schedules, unofficial transcripts/grades, Academic Advisement Reports (degree audit), transfer/test credit, test scores, service indicators (holds), student groups, student program/plan data, student term data, student advisor data, student accounts, NAU course catalog/schedule of classes).

PLUS

Update/view advising comments for students, place/release advising service indicators, update student advisor assignments, view basic admissions application data including Evaluation Inquiry/competencies.
NAU_SR Academic Advisor 
 
Student Records LOUIE Training
For academic advisors who also need enrollment access. Combines the access provided by NAU_SR Enrollment User and NAU_SR Academic Advisor into a single role. Do not request NAU_SR Enrollment User or NAU_SR Academic Advisor if requesting this role.
NAU_SR Academic Advisor w Enrl 
 
Student Records LOUIE Training
For users who aren't academic advisors but need to be able to place/release advising service indicators and/or update student advisor assignments. Users may also need to request NAU_SR Stdnt Records Viewer.
NAU_SR Academic Advisor Asst 
 
Student Records LOUIE Training
View Student Records data (student bio/demographic data, class schedules, unofficial transcripts/grades, Academic Advisement Reports (degree audit), transfer/test credit, test scores, service indicators (holds), student groups, student program/plan data, student term data, student advisor data, student accounts, NAU course catalog/schedule of classes).

PLUS

View advising comments for students, enter EMSA Academic Support Comments in EAN, view basic admissions application data including Evaluation Inquiry/competencies.
NAU_SR EMSA Acad Support User Student Records LOUIE Training
Access to student success coaching comments and view GPS comments. Users with this role are also granted dynamic access to Advisor Center, which allows view access to student records data. 
NAU_SR Student Success Coach
 
Student Records LOUIE Training
Schedule of classes access for academic departments. Users may request this role after they complete schedule of classes training.
NAU_AI SOC Department Creator
 
Email: Registrar.ScheduleofClasses@nau.edu
Access for the creation and maintenance of general and student specific permission numbers. Users may request this role after reviewing Class Permissions training materials.
NAU_AI SOC Permission Maint.
 
Student Records LOUIE Training
View access to class permission numbers. Users may request this role as needed for job duties. 
NAU_AI Class Permission Viewer
 
Student Records LOUIE Training
View access to the NAU course catalog and schedule of classes. Users may request this role as needed for job duties. Unnecessary for any user with another Student Records Viewer, Advisor, Enrollment, or Schedule of Classes role as this access is incorporated into those roles. 
NAU_AI Catalog and SOC Viewer
 
Student Records LOUIE Training
For users who aren't academic advisors but need to be able to view advising comments. This role is only granted to a very restricted set of users. Users may also need to request NAU_SR Stdnt Records Viewer NAU_SR Advising Comment Viewer Student Records LOUIE Training 
Access to maintain advising and graduate committee membership. Users may request this role as needed for job duties after being trained by University College (University Advising) staff. 
NAU_SR Dept Committee Updater
 
Student Records LOUIE Training
Review, authorize, and post student exceptions for Academic Advisement Reports. For a restricted set of college and Extended Campuses users. Users may request this role after being trained by Registrar's Office AAR staff. 
NAU_AI DA Exception Processor
 
Student Records LOUIE Training

Email:
Registrar.AdvisementReport@nau.edu
Access to submit Academic Advisement Report student exception requests. Users may request this role after being trained by Registrar's Office AAR staff.
NAU_AI DA St Excptn Requestor
 
Student Records LOUIE Training

Email: Registrar.AdvisementReport@nau.edu
Access to run initial Academic Advisement Reports for newly matriculated students. For college advising coordinators. Users may request this role after being trained by Registrar's Office AAR staff.
NAU_AI Request Advisement Rpt 
 
Student Records LOUIE Training

Email: Registrar.AdvisementReport@nau.edu
Correction access to custom courses, course flags, and progression plan details, including sending requests for publication of progression plans each academic catalog year. Update/Display access to maintain general information. College advising coordinators complete the data entry of this information with final approval coming from Progression Plan Administrators. This role may be requested by college advising coordinators after appropriate training has been completed.
NAU_AI Progress Plan Corrector
 
Student Records LOUIE Training
Correction access to progression plan details and update/display access to maintain general information. Intended for college advising staff to assist with data entry. This role may be requested by college advising staff after appropriate training has been completed.
NAU_AI Progress Plan Update
 
Student Records LOUIE Training
View only access to all progression plan details, general information, custom courses, and course flags. This role is intended for college personnel who need to view the data within these pages but not necessarily update them. This role may be requested by college personnel as needed.
NAU_AI Progress Plan Viewer 
 
Student Records LOUIE Training
Access for the English and Mathematics departments to run the MAT/STA or ENG Eligibility Report for class sections. Report lists ENG, MAT, and STA courses taken or transferred and related placement scores. Users may request this role as needed for job duties.
NAU_AI Eligibility Report 
Student Records LOUIE Training
Contact the Registrar's Office for training/information: 928/523-2109 
Update access for student milestones. Users may request this role after they complete student milestones training.
NAU_AI Milestone Updater 
 
Student Records LOUIE Training
Contact the Registrar's Office for training/information: 928/523-2109 
Access to lists of Suspended Students by Term for outreach purposes. For college administrators and advising coordinators. Users may request this role as needed for job duties.
NAU_SR Acad Standing Queries 
 
Student Records LOUIE Training
Access to enter and review comments related to academic dishonesty. Vice Provost's Office, college Associate Deans, and Registrar's Management Team only.
NAU_SR Acad Dishonesty Updater 
 
Contact the Office of the Vice Provost for Academic Affairs for assistance.
View access to student enrollment data, including Enrollment Requests and data in the administrative Enrollment pages. Users may request this role as needed for job duties.
NAU_SR Enrollment View 
 
Student Records LOUIE Training
View access to administrative grade rosters. For college/Extended Campuses users who oversee grading processes.
NAU_SR Grade Roster Viewer 
 
Student Records LOUIE Training
 
Access to review and update Last Date of Attendance data from the administrative grade roster pages. For Financial Aid staff responsible for reporting on this data, or other personnel responsible for maintaining/overseeing accurate grades within a unit/division/college.
NAU_SR LDoA Roster Corrector 
 
Student Records LOUIE Training
 
Update access to Student Program/Plan data, generally for major change purposes. Also includes access to update student advisor assignments. This role requires training and is only granted to a very restricted set of users. NAU_SR Program Plan Updater Student Records LOUIE Training
Contact the Registrar's Office for training/information: 928/523-2109 
Update access to Student Group data. This role requires training and is only granted to a very restricted set of users. NAU_SR Stdnt Group Updater Student Records LOUIE Training
Contact the Registrar's Office for training/information: 928/523-2109
Access to update student Study Agreements. Study Agreements are term-specific and affect tuition charges. Users may request this role as needed for job duties after completing training. NAU_SR Study Agreement Updater Student Records LOUIE Training
Contact the Registrar's Office for training/information: 928/523-2109



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Training & Documentation


How to request administrative access to LOUIE


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