Temporary/variable hour employees

Temporary employee/variable hour employee

Temporary employees and variable hour employees are employees who primarily work in temporary non-benefit eligible positions.  Temporary positions are those positions not intended to continue indefinitely or whose hours vary and are not positions that offer benefits.

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Temporary positions may be filled by employees that are classified in a wide range of variable hour employment categories, including student employment, graduate assistantship, temporary hourly/salaried employment and part-time faculty.  

They can be hired through the university's payroll or an outside temporary staffing agency.

Expectations for variable hour employee

Variable hour employees can work an average of 29 hours or less per week in a one-year period.  If an employee is holding multiple positions, the work hours must be averaged collectively.

With the exception of the part-time faculty, if variable hour employees (student workers, graduate assistants, temporary hourly employees, and salaried temporary employees) work over 40 hour in a week, they must be compensated at a one-and-a-half times the hourly rate for all hours over 40.  

Student workers
Student workers
  • may not average over 29 work hours per week in a year; however, student workers are subject to other work restrictions as described in the Student Employment Handbook.
  • can transition or get hired as a temporary hourly employee if they are no longer a student.  
  • complete all applicable orientation and online training.
  • report all hours worked on a time sheet.
  • inform their supervisor(s) about all employment with NAU.
  • monitor their hours to maintain their student worker status.
    • are not subject to participation in the Arizona State Retirement System and therefore are exempted from the 20/20 rule
    Graduate assistants:
    Graduate assistants
    • may not average over 29 work hours per week in a year; however, graduate assistants are subject to other work restrictions.
    • complete all applicable orientation and online training.
    • report all hours worked on a time sheet.
    • inform their supervisor(s) about all employment with NAU.
    • monitor their hours to maintain their graduate assistant status.
      • are not subject to participation in the Arizona State Retirement System and therefore are exempted from the 20/20 rule
      Temporary hourly employees
      Temporary hourly employees
      • may not average over 29 work hours per week in a year.
      • complete all applicable orientation and online training.
      • report all hours worked on a time sheet.
      • inform their supervisor(s) about all employment with NAU.
      • monitor their hours to maintain their temporary hourly employee status.
        • are subject to Arizona State Retirement System participation, if they work 20 hours or more per week for 20 weeks or more in a fiscal year (July 1 through June 30).
        Salaried temporary employees

        Salaried temporary employees

        • may not average over 29 work hours per week in a year.
        • complete all applicable orientation and online training.
        • report all hours worked on a time sheet.
        • inform their supervisor(s) about all employment with NAU.
        • monitor their hours to maintain their salaried temporary employee status.
          • are subject to Arizona State Retirement System participation, if they work 20 hours or more per week for 20 weeks or more in a fiscal year (July 1 through June 30).
          Part-time faculty

          Part-time faculty

          • may not average over 29 work hours or more per week in a year (teach under 11 credits in a regular semester).  Click here for hour equivalency calculation.
          • complete all applicable orientation and online training.
          • inform their supervisor(s) about all employment with NAU.
          • monitor their credit hours to maintain their part-time faculty status.
            • are subject to Arizona State Retirement System participation, if they work 20 hours or more per week for 20 weeks or more in a fiscal year from July 1 through June 30 (teach under seven credits in a regular semester).
            • can use the ‘weekly average hour calculator’ to determine weekly average work hours. 

            Temporary/variable hour employee's supervisors

            Temporary employee's supervisors must

            • support the university's commitment to diversity when hiring temporary/variable hour employees.
            • ensure that temporary/variable hour employees hired on the university payroll do not exceed an average of 29 hours per week in a one-year period.

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            • inform the employee about completing the necessary payroll forms.
            • ensure the employee's time is reported accurately.
            • meet the payroll processing deadline.
            • ensure the employee completes all applicable orientation and online training.

            Characteristics of temporary/variable hour employees

            Characteristics of temporary/variable hour employees

            •  Flexible hours - works sporadic hours (on call, seasonal, or filling as needed).
            • Works a standard schedule for a shot duration and varied (tied to a project, to a specific time period, to cover for a vacant position, etc.).

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            • May be funded from temporary salary savings.
            • Job may end at any time, at the supervisor's discretion.
            • Worker may be employed by a temporary hiring service and assigned to NAU.
            • Ease of hiring process - may be hired non-competitively.
            • Tied to Arizona State Retirement System 20/20 participation rule.
            • Paid on an hourly basis and eligible for overtime pay if physically works more than 40 hours.
            • Not eligible for compensatory time in lieu of overtime.
            • Not eligible for benefits.
            • Hold multiple positions.
            • Engage in the university community and culture.
            • Opportunity to gain a permanent employment.
            • gain valuable work experience for a related field of study.