Travel and recruitment

Learn about employee travel and recruitment.

Candidate interview expense reimbursements

The Provost’s Office reimburses each college for up to two candidates per faculty, professional, or administrative position. Reimbursements must be in compliance with university policies.

The department or college may elect to reimburse the candidate interview, when it exceeds the amount approved by the Provost.

The college must supply the candidate with a copy of the university policies regarding interview expense reimbursements by mail or phone prior to the candidate's travel for their interview.

Upon the candidate’s arrival on campus, the college should supply the candidate with a return addressed envelope for submission of receipts along with another copy of information. The candidate must complete a non-employee travel reimbursement form with the following information:

  • name
  • Social Security number
  • telephone number
  • home address
  • inclusive dates of travel
  • purpose of travel (interview)
  • license plate number (if claiming mileage)
  • signature

The candidate should complete all applicable information on the remainder of the form. (Gray area at the bottom of the form is for internal purposes only).

When the college has received the candidate's interview expense receipts, the college will process the necessary Advantage document.

Object code

7540 10

Commodity code

Interview 010

Forward the receipts, a screenprint of the Advantage document and the completed, non-employee travel reimbursement form to purchasing services to facilitate the candidate's reimbursement.

The Provost's Office will reimburse a department/college only for acceptable items. The college should forward a transfer of funds form (complete with object code, account number and name, purpose and authorized account signature) along with a copy of the Advantage documents to the Business Manager. The Business Manager will process a transfer of funds to the respective college account.

Recruitment advertisements

The Provost’s Office reimburses each college up to $250 per advertisement with a maximum of two ads per faculty or administrative position. To request reimbursement, you must do the following:

  • generate the necessary Advantage documents against a college account, places the advertisements, and generates payment
  • forward a transfer of funds form, complete with object/sub-object code, account number and name, purpose and authorized account signature, along with copies of the Advantage documents and invoices to the Business Manager. The Business Manager processes the transfer of funds to the respective college account for reimbursement.