Travel and recruitment
Learn about employee travel and recruitment.
Candidate interview expense reimbursements
The Provost’s Office reimburses each college for up to two
candidates per faculty, professional, or administrative position.
Reimbursements must be in compliance with university policies.
The department or college may elect to reimburse the
candidate interview, when it exceeds the amount approved by the Provost.
The college must supply the candidate with a copy of the
university policies regarding interview expense reimbursements by mail or phone
prior to the candidate's travel for their interview.
Upon the candidate’s arrival on campus, the college should
supply the candidate with a return addressed envelope for submission of
receipts along with another copy of information. The candidate must complete a
non-employee travel reimbursement form with the following information:
- Social Security number
- telephone number
- home address
- inclusive dates of travel
- purpose of travel (interview)
- license plate number (if claiming mileage)
The candidate should complete all applicable information on
the remainder of the form. (Gray area at the bottom of the form is for internal
When the college has received the candidate's interview
expense receipts, the college will process the necessary Advantage document.
Forward the receipts, a screenprint of the Advantage
document and the completed, non-employee travel reimbursement form to
purchasing services to facilitate the candidate's reimbursement.
The Provost's Office will reimburse a department/college
only for acceptable items. The college should forward a transfer of funds form
(complete with object code, account number and name, purpose and authorized
account signature) along with a copy of the Advantage documents to the Business
Manager. The Business Manager will process a transfer of funds to the
respective college account.
The Provost’s Office reimburses each college up to $250 per
advertisement with a maximum of two ads per faculty or administrative position.
To request reimbursement, you must do the following:
- generate the necessary Advantage documents
against a college account, places the advertisements, and generates payment
- forward a transfer of funds form,
complete with object/sub-object code, account number and name, purpose and
authorized account signature, along with copies of the Advantage documents and
invoices to the Business Manager. The Business Manager processes the transfer
of funds to the respective college account for reimbursement.