How to understand your W-2
Northern Arizona University uses an outside vendor to
distribute W-2 information. You can choose whether to receive your W-2
electronically or through regular mail.
Why choose an electronic W-2?
- will be available online sooner than mailed
- can be printed as many times as needed once
- can be downloaded to your personal computer for
- will be available on the vendor’s website
through October 15
- can be uploaded into some tax preparation
software (Turbo Tax, Jackson Hewitt, H&R Block)
- remove the risk of sending your social security
number on a paper copy in the mail—a common source of identity theft
What if I don’t want to receive my W-2 electronically?
If you do not want electronic delivery of your W-2, you do
not need to do anything. You will be mailed a hard copy W-2 by the end of
January, as required by the Internal Revenue Service (IRS). If you do not elect electronic delivery of your W-2 and need a re-print there will be a fee assessed of $8.
To ensure delivery of your W-2, keep your mailing address current in
When do I have to decide how to receive my W-2?
You have until the first week in January to elect to receive
an electronic W-2. If you do not elect an electronic W-2, a paper W-2 will be
mailed to you by the end of January.
What about data security?
The security of W-2 data was the highest priority in
selecting a vendor and was reviewed by the Information Technology Services
(ITS) Director of Security.
If I sign up to receive my W-2 electronically, how will the information
come to me?
In January, you will receive an e-mail notification that
your W-2 is available online. You can print it from the site or download it to
your computer. You will not receive a paper copy in the mail.
How do I sign up to receive my W-2 electronically?
Sign up for an electronic W-2.
Follow these tips to set up your account:
- The case-sensitive password you choose will
require three of the following four items:
- uppercase letters
- lowercase letters
- Enter your social security number, date of
birth, and e-mail.
- Once your account is established, you will
receive a confirmation e-mail inviting you to return to the web page, log in,
and sign up to receive your W-2 electronically.
- Once you have signed up, you will receive
another e-mail notifying you that there is one more step in the process. Return
to the webpage to confirm that you can view a PDF file on your computer, as required
by the IRS, because your W-2 will be delivered in PDF format. If you don’t have
the software, you’ll have a chance to download it to your computer.
- A final e-mail will let you know that your
registration process is complete.
Sign up for electronic delivery of your W-2 and have unlimited
access between February and October. This is a safe and secure way to have your
W-2 whenever you need it.
You can print your final check of the calendar year and it will have a representation of what is reflected on your