Applying and hiring FAQs
Answers to frequently asked questions
about applying and hiring at Northern Arizona University are listed below.
Northern Arizona University accept paper applications?
All applications for Classified Staff, Service Professional and Faculty/Administrator positions must be submitted online. If you are interested
in a Faculty or Administrator Openings, please follow the application
instructions on the posting.
do I access the application?
You can access the staff employment application or the faculty and administrator application from any computer that has Internet
if I don’t have a computer?
Many places have computers available to
the public, including public libraries and community employment service
offices. Computers are also available in the Northern Arizona University Human
Resources Office lobby, and our staff is happy to assist you.
I try to access the application, I get an error message that will not allow me
to see the page. What can I do?
We recommend the following:
- Access the application using Internet
- If you are a Northern Arizona University
employee or student, please be sure that you are not logged into LOUIE or
PeopleSoft. If you are logged in, close all Internet windows before trying to
access the application again.
- Close your web browser and then open it
- Upon re-opening your browser, please
delete your temporary internet files and cookies. To do this, click on “Tools,”
located in your browser’s toolbar, then choose “Internet Options.” In the
Temporary Internet Files section, click “Delete Cookies” and “Delete
Files.” After you have completed these
tasks, you should be able to access the application.
If you still cannot access the
application after following the steps above, you should contact your systems
administrator or Internet service provider. They may have a firewall installed
that is preventing you from viewing our page.
do I login to the application system?
To apply for openings, you will need to
establish a unique user name and password. Both the user name and password are
case sensitive. Please keep a record of the information for future use.
If you did not provide an e-mail address
in your profile, you will need to establish a new user name and password and
begin the application process again.
don’t have an e-mail account. How do I get one?
You may obtain a free email account
through several internet sources such as Yahoo
or MSN Hotmail.
can’t remember my user name or password.
Can you tell me what it is?
If you have entered an e-mail address in
your profile you can click on “Login Help” on the staff openings or faculty and administrator openings page and request that your user name or
password be sent to your email address.
If you do not have an email address in your profile, you will need to
create a new user name and password and recreate your application
can I search the job openings?
You may sort the list of jobs by clicking
on any of the headers. For example, if you click on the “Job Title” heading, it
will sort the openings in alphabetical order. If you click it again, it will
sort them in reverse alphabetical order.
With the Advanced Search Option, you may
search by job vacancy number, part-time/full-time status, job family or
location using the provided menus. You may also type in keywords or a job title
to search by. It is best to use full words in defining your search criteria.
can I view more information about one of the job titles listed?
Click on the job title for a full
description of the position. If you want
to apply for that job, just click the “Apply Now” button on the posting.
often is the job vacancy information updated?
Job vacancy information on the web is
updated daily. Please note that the availability of each position is subject to
change at any time.
I apply for more than one job at a time?
Yes. You may select multiple positions by clicking in the box(es) to the left
of the job title(s) of the jobs you are interested in and then click “Apply
Now”. The same application information
will be submitted for each selected position.
I attach a resume and a cover letter to my application?
Yes, but it must be all in one
document. Therefore, we recommend that
you put your resume and cover letter in one Microsoft Word or Adobe Acrobat
document, using page breaks to separate them.
It is also recommended that you include your name and the position
vacancy number in the attachment and/or in the document title.
if my resume and cover letter are not Microsoft Word or Adobe Acrobat (.pdf)
Our system can only accept documents in these
formats. You will need to convert your
documents before attaching them to your application.
I need to submit an application in order to apply?
Classified Staff and Service Professional
openings require an online application in order to be considered for each position.
Faculty and Administrator Openings require an online application in order to be considered for each position. These postings indicate what materials
are required and where to send the additional materials if needed in the “How to Apply” or "Special Information" section of
the posting announcement.
I need to submit a separate application for each position that I would like to
Yes, a separate application needs to be
submitted for each individual position for which you wish to apply. You may
apply for more than one position at a time by clicking in the box to the left
of the job title in the job posting list, then clicking on the "Apply
Additionally, you may return to the
application at a future date and most of the information you have already
provided will be there for you to edit. Be sure to review your information
before submitting each application, and you must answer all of the applicant
questions before applying for each application submission.
do I submit an application?
All Classified Staff, Service
Professional, Faculty and Administrator applications must be completed online. For assistance with the online application,
please view the Applicant Tutorial. If you have questions please contact
our Customer Service Center at 928-523-2223 or send us an email.
Faculty and Administrator openings
specify the types of materials needed for the application process, and where
those materials should be sent.
you consider my application for other positions that are available at NAU?
You will only be considered for the
position(s) for which you submit an application. If you would like to be considered for other
available positions, you will need to submit a separate application for each
I have to fill out all portions of the application if I attach a resume?
In order to receive full consideration you need to completely fill out
each section of the application, even if you attach a resume.
is my application due?
All applications must be submitted via the
Careers page no later than midnight on the closing
date for the position. Applications received after the closing date will not be
does “Open until further notice” mean?
If an application deadline reads “Open
until further notice,” the hiring department is accepting applications until an
adequate applicant pool is established. Once an applicant pool has been
established, the posting will be updated to provide applicants three days of
notice before the position closes. However, the vacancy may close without
notice. If you have interest in a position, it is highly recommended that you
apply as soon as possible upon seeing the announcement.
will my references be checked?
Departments can choose to check
applicants' references at any time. If you would like special consideration in
having an employer contacted, please indicate this in the responsibilities
section under the work experience section of the application.
I print my application?
You will not be able to print your
application. If you are selected for an interview, a paper application will be
provided at the interview for you to review for accuracy and sign.
do I know that you have received my application?
Once you submit your application and agree to the conditions of
employment you will receive a confirmation e-mail (if you have provided an e-mail
address) within a few hours.
I look at previous applications that I have submitted?
You may view any applications that you
have submitted by logging in and viewing your history on the “My Careers”
section of the staff openings and faculty and administrator openings page.
long after I apply might I be called for an interview?
The time varies depending on the
department conducting the search. However, it usually takes two to three weeks
after the closing date on the job to conduct interviews and reach a hiring
The department conducting the search will
notify applicants directly to request an interview or notify them that a
selection has been made.
What are the password requirements for the application tool?
Please select a password that:
- Has a minimum of 7 total characters with at least 1 digit, 1 lowercase character, and 1 uppercase character.
- Does not match your user name.
- Does not match any of your email addresses.
Passwords are set to expire every 120 days. If your password has expired, the system will force you to change it. You can use the online application tool to change your password. Click on the Forgot Password link and follow the instructions to create a new password.
Your application user name and password are NOT synced with other NAU accounts. They are unique to the application tool.