Employees (faculty and
staff) and their Supervisors have
specific obligations under NAU policies for accountable practices with regard
to reporting time not worked.
are a few highlights of those roles and responsibilities:
is the employee’s responsibility to submit accurate information when reporting
the hours not worked such as sick time, vacation time (if eligible),
compensatory time for non-exempts, or other forms of time not worked as
outlined in NAU policy.
are required to use approved university procedures and systems to accurately
request time off and record all time that is taken. Time off work should be
reported through the online Request of Absence (eROA) Form within the LOUIE
system. Access to the electronic form, FAQs and training videos/guides can be
found on the Request of Absence
use of accrued vacation time must be approved by the supervisor. Employees
should request vacation time from their supervisor in advance of time taken
with sufficient prior notification to avoid scheduling conflicts and allow for
continuity of operations.
fiscal-year faculty must use vacation time during periods that will not
interfere with teaching or other instructional responsibilities (e.g. spring
break, semester breaks and non-class periods).
are responsible for ensuring that time not worked is requested, approved and
recorded accurately and timely by their employees in the university’s request
of absence system. All records of absence must be recorded no later than the
pay period in which the time was used except for emergencies and in that case,
recorded by the next pay period. Contact Human Resources for assistance if