Campus Services

Campus Services

Northern Arizona University is required by law to maximize use of all assets and, when it has no further use for them, maximize returns on their sale. NAU is not allowed to give or throw away university property. The Surplus Property Department is the only NAU department authorized to dispose of NAU property. The primary role of the Surplus Property department is to ensure that the excess property generated by NAU will be handled in a method that both maximizes the return to the University and meets the disposal requirements of the state and federal governments. Please read the pick-up and drop-off instructions below.

NAU Property Surplus offers three main services to NAU Departments:

1. Pick-ups and Drop-offs: We will pick up and receive excess (no longer needed) property and equipment. If you have property you no longer need:

  • Gather items into one area.
  • Check with other members of your department and make sure no items are still wanted.
  • All computers and equipment with sensitive data must be wiped properly by the department before sending to Property Surplus. All desk and file must be cleaned out entirely.
  • Fill out a PCA form.
  • NOTE: Once we receive property, there will be a small fee if a department wants items returned.
  • Call Property Surplus at 523-4163 or e-mail to  during normal business hours to schedule a pick-up or drop-off time. Our Public Sale hours are 10:00am-2:00pm.; pick-up and drop-off times can only be scheduled before and after our public sale hours (8:00am-10:00am.; 2:00pm-4:30pm)
  • Arrangements must be made with the University's Moving Crew if pick-ups are larger than Property Surplus staff can handle. An appointment must still be made with Surplus Property before the moving crew is scheduled to pick up the excess property.
  • 2. Department Purchases: Property Surplus provides a cost-effective alternative to purchasing new products. Desirable surplus property is offered exclusively for sale to University Departments for fourteen (14) days. Stop by our warehouse (building 47A) to see our current inventory in stock during our public hours M-F, 10:00 am to 2:00 pm. Special arrangement can be made for viewing outside of the public hours.

    3. Want List: If your department would like to be placed on a “want-list” for items that will come into Surplus in the future, call 523-4163 or e-mail for more information.

    4.Credits to Departments:  Credits to departments occur when a single item is sold for more than $2,000 (before tax). Property Surplus retains the first $2,000.00 of any items sold, plus an applicable percentage on the remaining balance.

    Items that cannot be taken by Property Surplus:

    • Telephones (must be returned to Telecomm).
    • Mattresses and bedding.
    • Weapons and ammunition.
    • Any hazardous/flammable materials and equipment without an ORC Equipment Release Form.
    • Food, drugs and alcohol.

    Please contact Property Surplus for correct disposal procedures of the above items.

    Broken equipment, broken furniture and scrap metal should be sent to Property Surplus for proper disposal. Department may be charged for recycle fees if applicable.

    Property Surplus can send used toners, light bulbs and batteries to the proper disposal sites on campus.