December 2011 Newsletter

Buying Times

Becky McGaugh, C.P.M. Procurement Director

The Contracting and Purchasing Services department provides purchasing, contracting, accounts payable, property liability, insurance, and property administration services to NAU departments.

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The BuyingTimes is a newsletter published periodically by the Contracting and Purchasing Services department intended to provide NAU departmental representatives with important information to assist with daily tasks and keep them up to date and informed on important issues.  Notifications of new editions will be distributed to Business Manager, Advantage User and PCard Listserves.

Contracting and Purchasing Services is dedicated to providing efficient, timely services to support the mission of NAU. 

Happy Holidays!

All of us here in Contracting and Purchasing Services are wishing you fun, safe and happy Holidays! 

Preparing for the Winter Closure (12/26/11 – 1/2/12)

Please take a look and make sure that all contracts and requisitions needed prior to the New Year are sent to Contracting and Purchasing Services promptly.    

If you have any contract related questions, please contact Angela Helmer by phone 523-4527 or email  If you have any procurement related questions, please contact the buyer identified on your requisition.  You can find buyer contact information by clicking here.

It is important to be familiar with your Purchasing card limits.  Typical limits are 5 transactions per day, $5,000 per transaction, and $25,000 per month. 

Remember to include a stop at Property Surplus for your holiday shopping needs.  There are fun, interesting and unique items available for everyone on your list.

The Contracting and Purchasing Services Team

The following units are part of the Contracting and Purchasing Services department.  Refer to the website of each area for more information about the unit.

  • Accounts Payable - Is responsible for processing all vendor and other payment transactions for NAU. 
  • Contracting - Reviews and processes contracts that require a University signature. 
  • Campus Supply - Is the on campus warehouse, shipping and receiving, and provides administration for Staples Link.
  • Property Administration - Is responsible for managing and tracking NAU's tagged capital and non-capital assets.
  • Property and Liability Insurance Services - Processes NAU property damage claims and works with end users on event and contract insurance needs.
  • Property Surplus - Disposes of NAU property that is no longer needed.
  • Purchasing - Processes NAU’s purchase requests.
  • Purchasing Card - Manages and administrates NAU’s Corporate Purchasing Card program.

A Note from Property and Insurance Liability Services

2011 has been an action packed and engaging year for Property and Liability Insurance Services (PLIS)! We have worked closely with many departments throughout the University on a myriad of issues and look forward to working with many others in the upcoming year. For those of you who have not had the chance to work with us, we would like you to know that we are always here to help whenever you have any questions regarding insurance, liability and exposure to the University. As we continue working to make our role at the University increasingly streamlined, and more efficient, we know that situations arise that need our immediate attention, and our mission is to be there for you when you need us, and even when you don’t! Please, feel free to contact us with any question you might have, we will always do our best to help! PLIS would like to wish you a prosperous, happy, engaging, fulfilling and safe holiday season and New Year!  

To Our Readers

If you would like to provide feedback on any of the topics in this edition ofBuyingTimes or if you have a topic that you feel would be newsworthy to include in an upcoming editionsend an email to  We value your input and look forward to hearing from you! 

Thank you for reading.