University Digital Copier Program
Konica-Minolta Business Solutions USA has been
awarded a multi-year University contract for digital copier services, replacing
the previous University contract with Konica-Minolta. The contract permits
University departments the option to lease equipment for a five year term, or
to purchase equipment outright. Inquiries on the program should be directed to
Contracting and Purchasing Services (CPS).
A Konica-Minolta representative will contact
University departments for an assessment review of their current digital copier
needs when the department’s existing equipment is nearing the end of its five
year term. A quote, or quotes, shall be provided by Konica-Minolta to the
department for review and approval. The department may choose to accept the
quote(s) provided, or request revised quotes as needed. Once a quote is
accepted by the department, it should be forwarded to CPS for review and final
approval. Once approved by CPS, an order may then be placed adhering to
standard procurement Policies and Procedures. For additional digital copier needs
not related to existing equipment, the department shall contact Konica-Minolta
for a quote and then follow the same processes outlined above.
Service and supplies are included on all leased
digital copier equipment (excluding paper). They may be ordered on-line
or by phone (800) 352-3080. When placing an order, provide the Konica-Minolta
ID Number listed on the front of the equipment. Do not order service and
supplies for leased equipment elsewhere.
Payments to Konica-Minolta totaling under $5,000 may
be made through a University purchasing card, or with a Peoplesoft Financials DPT
Origin purchase order. Payments for over $5,000 shall be made with a Peoplesoft
Financials PUR Origin purchase order. Contact Contracting and Purchasing
Services for additional guidance on payment if needed.
Digital copier equipment purchased outright shall be
tagged and inventoried as capital equipment if the total purchase price exceeds
$5,000. The total purchase price shall include tax, freight and any other
Property Administration shall be responsible for equipment
tagging and inventory processes.
Pursuant to Arizona Department of Administration Technical Bulletin No. 15, copier hard drive devices shall be scrubbed clean of all stored encrypted data prior to being returned or disposed of. This may be accomplished prior to removal by placing a service call with Konica-Minolta to scrub the hard drive and prevent any additional data from being stored.
and Purchasing Services Contact
(928) 523-6094 Phone
(928) 523-1343 Faxglenn.firstname.lastname@example.org