Description of Change/Clarification
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Significant revision of the Faculty and Staff Reimbursements policy to include an Accountable Plan portion. Limits the time period for which faculty and staff may claim reimbursement of expenses as well as repay a travel advance to no longer than 60 days. Additional guidance on other reimbursement points has been established.
Formalization of long standing expectations regarding internal controls.
Excess advance monies must be repaid within 30 days of the trip return date. After 60 days, the amount may be deducted from an employees paycheck.
Update language to provide greater clarity in the use of the word "inventory" where it means "a physical count of fixed assets" verses "goods available for sale"
Update of the "Termination of Fund Responsibilities" section to mirror common practice of submitting the "Request to Establish" form and indicating that it is a change of "signature" only.
Formalization of the guidelines regarding documentation for expense transfers (IDTs).
Delete policies CMP 601 and CMP 602 as they are no longer applicable.
Addition of the Open Skies Agreement, an exception to the Fly America Act, for airline travel under federal grants.
Collision Damage Waiver insurance is an allowable and reimbursable travel expense and should be purchased for all out-of-state rentals. It is allowable but not required for in-state rentals.
Mileage must be rounded to the closest whole mile.