The university has updated travel
policies to remain consistent with the State of Arizona Accounting Manual
published by the Arizona General Accounting Office. The following policies have
been changed and are effective immediately.
Rates for M&IE and Lodging for some cities have
make sure that you are using the latest
Maximum Mileage, Lodging, Meal, Parking and Incidental Expense Reimbursement
Rates chart as some rates have increased.
Point 5 - If suitable meals cannot be obtained within
a reasonable walking distance of lodging or temporary duty post then the meal
reimbursement rate includes the cost of the meal, tax, tip and the cost of
transportation between places of lodging or business and places where meals are
acquired or consumed.
Point 6 -
Meals that are reimbursed to a traveler when the travel does not involve an
overnight stay or a substantial period of sleep or rest are taxable income to
Meals Involving Overnight Stays
note that this policy has been rewritten in its entirety to explain changes to
the location that should be used for meals, day of departure/day of return
Point 3 -
A continental breakfast or similar repast served at a conference or
other gathering or provided at a lodging establishment at no cost to the
traveler constitutes a meal whether or not it contains protein and no
reimbursement for breakfast will be allowed when such meals have been provided.
Related policy: CMP 540-04:
Special Dietary Needs.
Daily Meal Reimbursement Limits
note that this policy has been rewritten to provide guidance regarding the
deduction of a meal reimbursement when a meals has been provided to a traveler
at no cost. This policy provides guidance necessary to determine the
amount of reduction, which is related to the time of day at the location where
the meal is provided.
Single Day and Extended Day Meal Reimbursements Please
note that this is new policy that allows for meals that are consumed while more
than 50 miles from the primary duty post and in travel for more than 6 (day) or
12 (extended) hours. These reimbursements are taxable to the traveler. A new
Expense Type has been added in PeopleSoft Financials to accommodate this change
Please contact firstname.lastname@example.org if you have any questions.