Requirements for staying in status
Read about what J-1 students need to do to maintain their
Undergraduate students must enroll for 12 credits each fall
and spring semester. Graduate students must enroll for 9 credits each fall and
spring semester. Failure to enroll for the required number of credits will
result in the loss of your J-1 status, and there will be serious consequences.
Audits do not count toward your required number of credits.
Immigration allows a few specific exceptions to the
full-time enrollment rule. If you wish to drop below full time, you must submit
the Reduced Course Load Form to your International Student Adviser before dropping
below full time.
You may take only one web class (3 credits) per term. You
may register for more web courses, but they would have to be more than what is
necessary to maintain a full course of study.
Required immigration reporting
All changes must be provided in writing by emailing your
International Student Adviser or visiting our address update page.
Do not phone or leave a voice message to report changes. For financial and name
changes, you will have to provide documentation proving the change. The
following is the information you will need to keep updated:
1. Your current United States address
For immigration reporting purposes, we need both your
physical and mailing address (if they are different). When you move, you must
report your new address to your International Student Adviser within 10 days of
the move. This includes:
- moves from one Northern Arizona University
residence hall to another
- moves from a residence hall to an address off
- moves from one off-campus address to another
- changing your room number
- temporary address changes
Your International Student Adviser will update your SEVIS
record with your new address. Failure to provide a current
address can result in a loss of your J-1 status.
How to change your address
Step 1: You
must notify your International Student Adviser to change it in SEVIS.
Step 2: You
must change your address on LOUIE (Northern
Arizona University’s online system) so important mail from the university will
2. Your current home country address
If your permanent address in your home country changes, you
must inform your International Student Adviser of the new address in writing
within 10 days.
3. Other changes
Inform your International Student Adviser of any other
changes that affect your J-1 status, as these may require SEVIS notification. Your
International Student Adviser also needs your current phone numbers at all
times in case we need to contact you regarding an urgent issue.
You should apply for a program extension at least 30 days
before the expiration date indicated on your Form DS-2019 by filling out a Program Extension Form. A new DS-2019 will be issued to extend your program. If you fail to
request an extension prior to the program expiration date, you will be
considered out of status and must apply to United States Citizenship and
Immigration Services (USCIS) for reinstatement.
Transferring out of Northern Arizona University
In order to transfer out of Northern Arizona University,
please complete the following steps:
- Apply to the other school:
Contact the other school for details on their admissions process.
- Complete the Transfer Out
Form: Once you have been admitted, fill out the Transfer Out Form
and drop it off at the CIE front desk. Your SEVIS immigration record will be
transferred electronically to the other school and the SEVIS release date you
indicate on the form.
Withdrawing from Northern Arizona University
To withdraw from Northern Arizona University, complete the Intent to Withdraw Form. If you withdraw with approval from CIE, you have a 15-day grace
period to leave the United States before you fall out of status. No employment
is permitted during this grace period. If CIE did not authorize the withdrawal,
you have no grace period to leave the United States and you are immediately out
Travel Immigration regulations state that you must carry your immigration documents with you at all times. These documents include:
- current I-20
Furthermore, we recommend you carry photocopies of your
immigration documents with you at all times when you are in Flagstaff. Whenever
you leave Flagstaff, you must carry your original immigration documents with
you. This still applies to you even if you have a U.S. driver’s license or
Traveling outside the US and re-entry
Be sure your DS-2019 states your current and accurate
information and there is a signature in the “Travel Validation By Responsible
Officer” section of page one. Each travel signature is valid for one year
while you are a student at Northern Arizona University.
If you need a travel signature, bring your DS-2019 to the
CIE front desk at least two weeks before you depart Flagstaff and your
International Student Adviser will e-mail you when it is ready to pick up. In
addition to a valid DS-2019, you will need a valid visa and passport for
reentry to the United States. It is also highly recommended that you take with
- Evidence of Financial Resources (such as the financial support documents you used to get your DS-2019 or J-1 visa)
- Evidence of Student Status, such as:
- Recent tuition receipts
- The name and contact information of your International Student Adviser
Keep in mind that you may need a visa to enter a country
other than the U.S. Please contact the consulate/embassy of the country
you will be visiting for visa requirements.”
Please contact the CIE if you wish to travel outside the
United States after you complete your program of studies.