Position Management  

What's New

  • ePAR - is NAU’s electronic Personnel Action Request form used in the PeopleSoft HR system.
  • Reports To - is needed for every position number and this should be the person who is the direct supervisor.

What can we help you with?

Position Requests
Position Requests and Position Query
PeopleSoft Department Changes/Reorganizations

For multiple employees moving into a new PeopleSoft department as a result of a re-organization follow these steps:

  1. If a new department is required, send an email to the Budget Office with the new department name, parent department number, PO Box number, building number, phone number, fax number and effective date. This email should include VP or JFR approval.
  1. Send an email to the Budget Office requesting new position numbers in the new department for any benefit eligible and/or pool positions affected.  An attached spreadsheet should include Employee name, Empl ID, job code,  effective date, old department, new department, old position number, new funding (PF Dept, PF Fund, PF Program and PF Project (if a grant), if applicable and the new reports to position number.
  1. The Budget Office will set up the new positions, populate the new position numbers on the spreadsheet and return it to the department.
  1. The Budget office will contact HR to have them transfer the benefit eligible employees into the new position numbers manually.
  1. The Department will, for employees in pool positions, initiate an ePAR Job Change form to hire a concurrent job (by setting the transfer indicator to “Concurrent”) then use the Change Employment Status form to terminate the old position.
  1. Departments may also need to initiate a new Reports To form to update reporting relationships, if applicable.
  1. Once all employees have been transferred, the Budget Office will inactivate the old position numbers.
Department Moves

For a single benefit-eligible employee moving into a new PeopleSoft department follow these steps:

  1. Send an email to the Budget Office requesting a new position number in the new department.  Include the effective date, Employee name, Empl ID, job code, old department, new department, old position number, new funding (PF Dept, PF Fund, PF Program and PF Project (if a grant), if applicable and the new reports to position number. This email should include your Business Manager as a Carbon Copy (CC).
  1. The Budget Office will set up the new position and email the new position number to the department for their information.
  1. The Budget Office will contact HR to transfer the benefit eligible employee into the new position number manually.
  1. Once the employee has been transferred, the Budget Office will inactivate the old position number.
Funding Changes
Funding Changes can be done using an ePAR, Change an Employees Existing Job. Please check the funding change only check box if you are only doing a funding change for an employee.
New HR Department Setup
If a new department is required, send an email to the Budget Office with the new department name, parent department number, PO Box number, building number, phone number, fax number and effective date. This email should include VP or JFR approval. 
Requisition
Requisitions are found on the HR website form page. Requisitions are used to advertise a Job Opening for a benefit-eligible employee. There is a separate form for classified staff and appointed staff.
Waiver
Waivers are found on the HR website form page. Waivers are used to hire a benefit-eligible employee without going through the normal recruitment steps. There is a separate form for classified/service professional staff and faculty/academic professional staff.
ERE Estimator

ERE Estimator can be used to estimate Employee Related Expenses for an employee.

    Supplemental Pay
    Supplemental Pay forms can be found on the HR website to use for benefit-eligible employees who work on special projects over and above their regular job duties. There is a separate form for classified/service professional staff and faculty step1 & step2.
    Mobile Phone and Moving Allowance
    Mobile Phone and Moving Allowance - Please use the breadcrumbs to navigate to Main Menu>Self Service>Position Query to search for a position number to use as a mobile phone allowance or a temp pool position for a moving allowance. If one is not available please use the E-Mail Budget Office button to request a new pool position be created. 
    Position Management FAQ's
    FAQ'S